HANGAR 24 AIRFEST & 7 th ANNIVERSARY CELEBRATION SATURDAY, MAY 16 th, 2015 NON-FOOD VENDOR DISPLAY APPLICATION FORM ALL APPLICATIONS MUST BE RECEIVED NO LATER THAN 12 NOON, FRIDAY, APRIL 10 th, 2015 Please type or print clearly. Thank you for your interest in Hangar 24 Craft Brewery and Hangar 24 Craft Charities for the AirFest & 7 th Anniversary Celebration on May 16 th, 2015. Listed below are important details, requirements, and deadlines for the event. Please attach a photo of your proposed booth in operational form, if available. All photos become property of the Hangar 24 AirFest and 7 th Anniversary Celebration, and will not be returned. This application is not an offer or guarantee of space. Incomplete applications will not be considered. Do NOT send money at this time. You must first be accepted. Application approval will be based on uniqueness of product, appearance of booth display, and similarity to other vendors. ORGANIZATION CONTACT ADDRESS CITY, STATE, ZIP PHONE FAX CONTACT EMAIL ADDRESS Please check type of space requested: Commercial 10 x10 space - $200 Commercial 10 x20 space - $350 Commercial 20 x20 premium space - $1,000 [space is very limited] Non-profit 10 x10 space FREE [proof of 501(c)3 status required] All accepted vendors will be listed on the Hangar 24 AirFest website no later than 5pm, Friday, April 17 th, 2015. Payment must be received no later than 5pm, Friday, April 24 th, 2015. Do NOT send payment until you have verified your application s acceptance via the AirFest site, hangar24airfest.com/vendors.htm Vendor is responsible for verifying acceptance, and will not be contacted directly regarding application status. LIST ALL PRODUCTS TO BE SOLD, PROMOTED, DISPLAYED, OR GIVEN AWAY. Hangar 24 AirFest reserves the right to select the items a company is allowed to sell or give away, based on the product, similarity to other vendors, and objectionable items. If you are not selling, but generating leads for future business, please indicate product or service (items not listed cannot be sold or given away). 1
CHECKLIST FOR CONSIDERATION Completed Non-Food Vendor Application Proof of 501(c)3 Status (if required) Picture of Booth (if available) TIMELINE FOR CONSIDERATION Application due by 12pm noon April 10 th Vendors announced on website on April 17 th Payment due at 5pm April 24 th Copy of Certificate of Insurance As we get closer to the event, we will be providing more information regarding check in, set up, closeout, and breakdown. During this time, please feel free to contact Hangar 24 Craft Brewery Events Team at rclemens@hangar24brewery.com with any questions. Please return this information to Rebecca Clemens no later than 12 noon, April 10 th, 2015. All accepted vendors will be listed on the Hangar 24 AirFest website no later than 5pm, Friday, April 17 th, 2015. Payments must be received no later than 5pm, Friday, April 24 th, 2015. Signature: Printed Name: Date: All requested materials must be submitted together with your application when it is received. Partial or incomplete applications will not be considered. Submit Application to: Hangar 24 Craft Charities PO Box 9420 Redlands, CA 92375 OR Fax Application to: 909-389-1477 OR via email: rclemens@hangar24brewery.com Tax ID # 46-1723972 You will be contacted within two business days to confirm your submission has been received 2
The following information is for your reference. Please submit only pages 1-2 of the Application. REFUND POLICY The Hangar 24 AirFest Committee recognizes that circumstances may arise that will prevent your participation; to be eligible for a refund, you must inform air show staff no later than 5:00pm Friday, May 1 st, 2015. APPLICATION PROCESS To participate in the Hangar 24 AirFest and 7 th Anniversary Celebration, an application must be submitted according to the instructions listed at the end of this packet for the committee to review. Applications are not based on a first come first serve basis. The selection of applications received, and approved will be based on the uniqueness of product, appearance of booth display, and similarity to other vendors. Vendors must list all product(s) to be sold, promoted, displayed or given away. Hangar 24 Craft Charities reserves the right to select the items a vendor is allowed to sell based on the product, duplication of product and/or objectionable items. If you are not selling, but generating leads for future business, please indicate product or service on application. Once the application process begins, accepted applicants will be posted to the Hangar 24 AirFest website. All applications are reviewed prior to the selection process. If application is not received by the due date of 12 Noon, Friday, April 10 th, 2015, vendor shall not be considered. Vendors may pay cash, money order, or checks payable to Hangar 24 Craft Charities. Please do not send payment at this time. You must first be accepted. Hangar 24 Craft Charities reserves the right to deny an applicant or limit products sold which are in conflict with other agreements, contracts or deemed unsuitable for the event. NON PROFITS All nonprofit organizations applying to participate must submit their not-for-profit status (501 c 3 status) to be eligible for the nonprofit pricing, and the ability to fundraise at the event. The nonprofit organizations that have been approved for the Hangar 24 AirFest and 7 th Anniversary Celebration may distribute flyers, pamphlets, brochures or other information within their assigned booth at the AirFest. There shall be no posting of information on hangars, other booths, or any aircraft. INSURANCE REQUIREMENTS The business name on any insurance documents must match the Organization name on your application. If your insurance name and organization name are different, please request that your insurance agent adds the organization name to your policy. Please list the following as additional insured on your insurance policy: Hangar 24 Craft Charities, Hangar 24 Craft Brewery, and Hangar 24 Craft Distribution and its officers, employees, agents, and volunteers 1939 W. Park Ave. Redlands, CA 92373 and City of Redlands and its officers, employees, agents, and volunteers 35 Cajon Street Redlands, CA 92373 Certificate of Insurance must be included with your completed application, and submitted no later than 12 noon, Friday, April 10 th, 2015. BOOTH PRESENTATION: 3
Hangar 24 AirFest will represent the best vendors, both in the quality of product and in the attractiveness of presentation. Vendors will be required to adhere to strict standards of booth presentation. Vendors will be charged for each space they wish to occupy All vendors must provide their own canopies, tables, table covers, chairs, and signage. Vendors must present an attractive display, including the use of table drapes. Drapes must be hemmed and long enough to cover any items stored underneath. Material that is soiled or torn is not acceptable. Event area will be lit, but if booth requires additional lighting during the night, Vendor will be responsible for providing it. Back walls and side walls are highly recommended. No handwritten signs are permitted. All signage must be of a professional quality. All vendors must set up, display, and operate within their designated booth space. No part of the display may interfere in any way with other vendor/exhibitors, or reach beyond the limits of the rented booth space. The booth shall be staffed at all times during the entire duration of the air show hours. Hangar 24 AirFest staff reserves the right to deny future participation to vendors who fail to meet rules & regulations or expected standards of presentation. SPACE ALLOCATION The Hangar 24 Craft Charities Committee will review all vendor applications and assign spaces. The committee reserves the right to relocate vendors and/or reassign spaces at their discretion. It is compulsory that all vendors set up and operate within their designated booth space. The committee reserves the right to implement a uniform tenting policy. Vendor and canopies are NOT included in the space fee. All Vendors are required to provide their own tents or canopies. HANGAR 24 AIRFEST AND 7 TH ANNIVERSARY CELEBRATION SET UP All Vendors must check in with AirFest staff prior to booth set up. Set up can begin on Friday, May 15 from 4:00 p.m. to 7:00 p.m. or Saturday, May 16 from 7:00 a.m. to 11:00 a.m. All vendors vehicles must be off of Airport grounds no later than 11:00 a.m. Participants must maintain caution around static aircraft displays at all times. After unloading and before setting up, the vehicles must be removed from the airport grounds, including the tarmac, and moved to a designated vendor parking area (pass required). Vendors must have their booth set up and ready no later than 11:00 a.m. Saturday, May 16, 2015. HANGAR 24 AIRFEST AND 7 TH ANNIVERSARY CELEBRATION DISMANTLING Activities conclude at 10:00 p.m. Vendors may begin dismantling their booths once the air show has concluded, at 10pm. In the event your booth is unable to continue producing and selling items, you will need to wait until the end of the event before breaking down your booth. Booths shall be fully dismantled and all merchandise shall be packed prior to bringing vehicles into the airport area. No vehicles are allowed in the airport grounds until it is cleared of AirFest guests and deemed safe to enter. Fences are removed approximately one half hour after the Hangar 24 AirFest and 7 th Anniversary Celebration activities conclude. Participants must maintain caution around static aircraft displays at all times. Vendors must fully clear the grounds of their setup by 12 midnight. VENDOR EMPLOYEE ADMISSION Two Vendor admission passes will be provided to allow your employees to report to your booth/space after the event has opened. Additional event passes can be purchased on the Hangar 24 AirFest website. Each employee must have their own pass. One parking passes will be provided to allow your employees access to the vendor parking. Carpooling is recommended. 4
Vendor Employees will enter the site via the service entrance. They will be required to show the security officer their vendor pass. General Rules 1. Hangar 24 Craft Charities bears no responsibility for any theft or damages to property belonging to any participants in the Hangar 24 AirFest and 7 th Anniversary Celebration. Hangar 24 Craft Charities assumes no responsibility for any items left unattended during Hangar 24 AirFest and 7 th Anniversary Celebration. 2. No person participating in the Hangar 24 AirFest and 7 th Anniversary Celebration shall state, imply, or otherwise suggest that Hangar 24 Craft Charities, Hangar 24 Craft Brewery, Hangar 24 Craft Distribution and/or Hangar 24 AirFest and 7 th Anniversary Celebration sponsors or supports the views of his/her organization. 3. Participants in the Hangar 24 AirFest and 7 th Anniversary Celebration shall be appropriately dressed and conduct themselves professionally and appropriately. 4. Participants may not sell merchandise of an adult nature, alcohol, or drug paraphernalia; nor may any merchandise be sold which may imply, suggest, or support this type of activity. 5. Participants may not sell any weapons of any type (i.e. toy guns, knives, swords, including collectible weapons, etc.) No poppers, silly string, or fire crackers of any type are permitted. 6. No person shall deface or otherwise alter the Redlands Municipal Airport, airport grounds, tarmac, or any other facilities. 7. All participants shall reimburse Hangar 24 Craft Charities for any costs incurred relating directly to their activity before, during, and after the event. This includes damages to landscaping, light fixtures, electrical outlets, fencing, airport grounds, tarmac etc. 8. All participants shall keep their area clean during the event, and leave the space and surrounding area clean afterward. Vendors are required to take all waste caused by or relating to their activity with them. If additional garbage collection, lot sweeping, or other cleanup is required, vendor fees will be increased to cover cost. 9. Animals of any kind are not allowed in the Redlands Municipal Airport area. Service animals are acceptable. 10. Excessive noise from sound systems, musical performances, and other audio equipment is prohibited. Soundproducing or sound amplification devices may not be used by Vendor without the prior written approval of Hangar 24 Craft Charities. 11. Vendors shall not interfere, verbally or physically, with the activities of other participants. All questions and/or complaints should be directed to the AirFest staff. AirFest staff shall respond appropriately. 12. There will be no selling out of storage boxes. All storage boxes are to be covered by the required table drapes; No flashing, blinking, laser, or strobe lights may be used or sold. 13. Any vehicle outside of the designated parking area or without proper vendor booth parking pass will be towed at owner s expense. 14. All flying objects and lasers are strictly prohibited, including but not limited to: balloons, remote controlled flying objects, frisbees, balls, laser pointers, etc. 15. All participants shall comply with all of the above rules. Noncompliance, including offensive conduct, may result in immediate revocation of Hangar 24 AirFest and 7 th Anniversary Celebration privileges and forfeiture of fees. Hangar 24 Craft Charities reserves the right to modify the Hangar 24 AirFest and 7 th Anniversary Celebration General Rules without notice. 5