Artist Submission 2016 Art on the Mall Process for Application and Jury

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1 Artist Submission 2016 Art on the Mall Process for Application and Jury In 2015, the Arts Council of Greater Kalamazoo (ACGK) became the host organization for Art on the Mall (AOTM). We are very excited to work with you on this long-standing Kalamazoo event and know it will be another successful year! The 35 th Annual AOTM is scheduled for June 3-4, 2016 in downtown Kalamazoo. AOTM is fine arts and fine crafts show that requires a soft-jury process for acceptance. The fee for participation for this two-day event is $100. AOTM is part of a weekend filled with five major events attracting upwards of 120,000 to downtown Kalamazoo for the weekend Art Hop, the Kalamazoo Institute of Arts Fair, Greek Fest and the Do Dah Parade. Additional weekend events include Kalamazoo Public Library Book Sale and a Sunday Concert in the Park. SOFT JURY Artist Submission Information Art on the Mall is a soft-juried show. All new artist applicants are required to submit a written explanation of their work along with three (3) jpeg files (300 dpi image), slides, or photographs representative of the present work. It is recommended that one of the submissions is a picture of the booth or display. There is no extra charge for the jury process. Artist Application Timelines: First Round Artist application (including support materials) by April 20, with notification of acceptance provided by April 30. Second Round Artist application (including support materials) by April 30 with notification of acceptance provided by May 2. Please note that in this second round, availability of booths will be limited. submission is preferred. Please completed application to [email protected] and in the subject line write 2016 AOTM Application. To confirm delivery please send your application with a Request a Delivery Receipt. You will be notified by of your acceptance status. Pictures or slides mailed will not be returned. If accepted, the artist will be required to submit payment by May 5 for the first round and May 11 for the second round. ART FORMS All work exhibited must be original, the same as represented in the jury application, and must be created solely by the registered artist. The ACGK reserves the right to direct removal of any inappropriate or non-original work. If non-original work is included in the booth, the ACGK reserves the right to close the booth from any further sales. Under no conditions are buy-sell items allowed in the show. Mass production of items will be closely scrutinized to retain the originality of our artists work.

2 FEE Friday and Saturday Show $ Checks are payable to: Arts Council of Greater Kalamazoo (Please indicate AOTM on the memo line) Mail to: Arts Council of Greater Kalamazoo 359 S. Kalamazoo Mall, Suite 203 Kalamazoo, MI Credit card payment can be made at kalamazooarts.org Event Dates and Hours Friday, June 3, :30 a.m. Vendor Booth Load-in Starts Registration/Check-in Starts upon Arrival Noon Show Start Time Vendors should be setup Special arrangements can be made for an afternoon setup. 9 p.m. Show closes and site is secured 9 p.m.-6:30 a.m. Professional security guards are on site Saturday, June 4, :30 a.m. Vendor Booth Load-in/Saturday Registration Starts 9 a.m. Show Start Time 5 p.m. Show End Time 7 p.m. All Vendors should be cleared out BOOTH PLACEMENT Event Display Information Due to construction on roads in the vicinity of AOTM, and at the request of the City of Kalamazoo Fire Marshall, the physical locations of booths will be different than in previous years. The exact locations have not been determined at this time. Booth placement is at the discretion of the Arts Council of Greater Kalamazoo. The Kalamazoo Art on the Mall Booth Map provides an overview of the space locations. Each booth is a 12 x 12 space and artists are required to fit within that space including their tent and displays. Artists are responsible for bringing all their equipment and support materials to secure their equipment. Please note that these areas may be windy and appropriately securing equipment and displays is critical. ACGK has the right to excuse any artist that does not reflect the integrity of their application and the rules of this show. The artistic quality of the show is the first priority and everyone will benefit from a commitment to providing show attendees with a great array of fine art and fine crafts. For items that are reproduced in any quantity, authenticity of originality might be requested by the jury committee. Artists will be assigned a motor-vehicle set-up time slot for setup based on location. Artists that cannot report to unload during these times will need to hand-cart their supplies. Detailed set-up instructions will be included in the artist confirmation packet. Artists must notify show organizers if confirmations, 2

3 acknowledgements, or information packets are not received. Due to the logistical changes of this event and road construction, booth placement may be altered or changed at the discretion of ACGK and upon the request of the City of Kalamazoo. Booth maps will be available to attendees at Art on the Mall with final booth/artist placement. DISPLAY AREA Vendors receive a 12 by 12 area. One artist per booth space, unless approved by the show organizers. Art on the Mall display area includes three major street areas. To MapQuest the area, please use 157 S. Kalamazoo Mall (49007) as the address. A booth map is included in this packet. Downtown is known to be windy and artists should take necessary precautions to secure displays. It is recommended that the artists use commercial grade weights. ASSIGNMENT Space assignments are made according to previous year(s) participation and/or the discretion of the ACGK. Returning artists have first right of refusal. Requests can be made but actual assignments will be made at the discretion of ACGK. Please note that every effort will be made to improve the integrity of the event and distribute artist mediums in order to minimize the concentration of one medium. Final confirmation packets will be sent via by May 4 for the First Round and May 8 for the Second Round. Artists will receive a set-up time based on their assigned booth. It is important that artists follow assigned time frame to ensure that booth sections are set-up in a timely and efficient manner. Artists who arrive before or after their assigned time and are not impeding other set-ups may hand cart in their booth supplies. PARKING Booth fees include one parking pass for each day. ELECTRONIC IMAGES Upon acceptance, artists are asked to submit a new electronic file (300 dpi) for Art on the Mall s official Facebook page, and for the ACGK website, kalamazooarts.org CANCELATION The fee as outlined above is based on a non-refundable charge per artist, per booth space. No sales commission is charged. No refunds will be given. 3

4 Participation Rules and Regulations The Arts Council of Greater Kalamazoo (ACGK) reserves the right to amend these rules and regulations at any time and at their sole discretion. The mission of the event is to support the visual arts and provide an opportunity for artists to sell their original works of art. 1. All work exhibited must be original and must be created by the artist who made the application. Commercially produced or manufactured works are not allowed. All artists must provide an electronic file (300 dpi jpeg preferred), photograph or slides along with an explanation as an example of the work that will be displayed and sold at the show. The ACGK reserves the right to close the booth from further sales at their sole discretion. 2. The sale of commercial products is banned as well as any buy-sell products. 3. Any artwork that is deemed objectionable or not in compliance with the guidelines of this show must be removed upon request of the ACGK or their representative. Vendors in the booth must be prepared to remove the items in question. 4. Each participant is provided a space of approximately 12 by 12, which will be clearly marked with the booth number. Each vendor is responsible for furnishing his or her own displays, tent, tables and chairs. Artists are assigned a vehicle unloading time based on their assigned booth location. Artists who arrive at a time other than their assigned set-up time will be required to hand-cart their supplies. Artists arriving late may forfeit their booth location and be moved to a location with vehicle access. 5. The artist must completely remove all trash and debris created as a result of their display or booth. Failure to clean the artist booth area after the show will result in a clean-up fee reflective of the work required. In any event, a minimum charge of $ will be assessed. 6. Registration begins at 7:30 a.m. on Friday, June 3, All participants must check in at the registration table located in the vicinity of the Epic Center at 359 S. Kalamazoo Mall. Staff will greet artists upon their arrival during setup to provide event day packets 7. It is recommended that displays be set up by noon on Friday. Booth assignments will be made to provide vehicle access to booth set-up based on the selected day. Artists requiring special assistance must contact ACGK officials to make special arrangements. 8. Art on the Mall is an outdoor event. Please be prepared for the possibility of unpleasant weather conditions. There are no indoor booth accommodations. It can be very windy and precautions should be made to address high winds and the security of tents and displays. 9. Each artist is responsible for collection and payment of Michigan state sales tax on all sales made during Art on the Mall. 4

5 Artist Submission Checklist Completed Artist Application make sure to complete all areas enclosed Three (3) jpeg files ( ed preferred), slides, or photographs representative of their present work. A short written explanation of your work this is on the application submission is preferred. Please completed application to [email protected] and in the subject line write 2016 AOTM Application Contact Information Coordinator: Beth McCann Address: Art on the Mall Arts Council of Greater Kalamazoo 359 S. Kalamazoo Mall, Ste. 203 Kalamazoo, Michigan Phone: Questions: Web Site: [email protected] [email protected] kalamazooarts.org 5

6 Art on the Mall - Ar st Applica on Arts Council of Greater Kalamazoo June &, 201 Returning Ar st New Ar st General Contact Informa on: Name: Address: City: State: Zip: Phone:( ) Mobile:( ) Fax:( ) Website: Sales/Tax Fed ID # Ar st Medium: Jewelry Porcelain Sculpture Pain ng Po ery Glass Other (Please Specify): Booth Space Informa on: Booth space is limited to 12 X 12 space. Ar sts must provide all displays, tables, chairs, and tents. Booth loca on is based on par cipa on status and logis cal constraints. Please complete the informa on below to assist with booth assignment. For returning ar sts, would you like to be in the same loca on? Access to electrical required Access to a flower bed What equipment/items,other than product, do you bring on site? Tent Display Racks Ar st Informa on: Please provide a short ar st bio that describes your work : Tables Signage Chairs Other : Please list two shows that you have or are planning to par cipate as an ar st: 1.) 2.) For Office Use Only: Check Received - Check # Informa on Entered into: Database Booth Map Entered No fica on sent Date: Request for addi onal informa on: Invoice for Payment Sent A er Approval : $ Friday/Saturday Show Upon approval, you will be sent an invoice reflec ng the payment op ons above. Payment is not submi ed with the applica on. Payment is non-refundable Ques ons are directed to Beth McCann, [email protected] or Arts Council of Greater Kalamazoo, 359 S. Kalamazoo Mall,Kalamazoo, MI