Meeting materials are online at ohiohighered.org/ae. Ohio Task Force on Affordability and Efficiency In Higher Education

Transcription

1 Meeting materials are online at ohiohighered.org/ae Ohio Task Force on Affordability and Efficiency In Higher Education Aug. 17, 2015

2 Members Chair: Geoff Chatas, Senior VP and CFO, Ohio State University Patrick Auletta, president emeritus, KeyBank Rep. Mike Duffey, R-Worthington Senate President Keith Faber, R- Celina Pamela Morris, President and CEO, CareSource Rep. Dan Ramos, D-Lorain Mark T. Small, Senior VP and CFO, Cleveland Construction Sen. Sandra Williams, D-Cleveland To be appointed 2

3 Agenda Aug. 17, 2015 I. Opening Progress report Data review II. Asset utilization Utilization reviews Energy projects III. Academic efficiencies Program reviews Course scheduling Affordable textbooks IV. Productivity Proactive advising Measuring productivity Spotlight: Miami NOTE: Meeting materials are online at ohiohighered.org/ae 3

4 Our Charge Recommend solutions based on three key needs: 1. Be more efficient both in expense management and resource generation 2. Offer an education of equal or higher quality 3. Decreasing costs to students and their families Report deadline: Oct. 1 4

5 Our Process Statewide collaboration Institutional councils Each college and university asked to form group to generate ideas Advisory panel Associations (IUC/OACC) to coordinate work of leaders from Ohio public institutions 5

6 Task Force update June 23: Priority-setting and data review July 21: Procurement and time to degree Aug. 17: Assets, academic efficiencies and productivity Sept. 2: Technology, shared services, co-location TBD: Finalize recommendations Oct. 1: Final report due NOTE: Meeting materials are online at ohiohighered.org/ae 6

7 Data update Meeting materials are online at ohiohighered.org/ae 7

8 See presentation: Ohio Assessment Update Huron Consulting Group 8

9 Early ideas Meeting materials are online at ohiohighered.org/ae 9

10 Our process: procurement IUC Purchasing Group presentation Survey of institutional councils Survey of purchasing managers Huron Education data analysis 10

11 Potential recommendations Each institution should require that their employees use existing contracts/preferred vendors New joint contracts should be developed in 5 areas: Natural gas Copier/printers Computer hardware (standard office use) Focused contract with guaranteed spend Travel agency services Outbound shipping 11

12 Implementation IUC Purchasing Group would be tapped to decide how best to approach joint contracts Procurement recommendations Type of Scope institution Timeframe Type of action Statewide Regional Institutional Focus areas Institutional mandates to use current contracts Copier/printer services Natural gas Computer hardware Travel services Outbound shipping All 4-year 2-year Immediate 1-3 years 3-5 years Collaboration Institution Statutory 12

13 Our process: Time to degree Analysis of state data Presentation on graduation incentive plans Cleveland State University Cuyahoga Community College Survey of institutional councils Huron Education expertise 13

14 Potential recommendations Statewide campaign to encourage students to take course loads needed to graduate on time Institutions should evaluate potential for graduation incentive plans to reward students who are on track Standardize max credits for degree (w/ exceptions) Develop plans to increase summer utilization Expand data-driven, proactive advising systems Statewide contract to cut cost of analytics system Potential state subsidy 14

15 Implementation A mix of state, collaborative and institutional actions Procurement recommendations Type of Scope institution Timeframe Type of action Statewide Regional Institutional Focus areas Education campaign Graduation incentive Credit to degree Summer programs Data-driven advising All 4-year 2-year Immediate 1-3 years 3-5 years Collaboration Institution Statutory 15

16 Asset use: Overview Meeting materials are online at ohiohighered.org/ae 16

17 See presentation: Asset use Steve Golding, Ohio University 17

18 Asset use: Energy Meeting materials are online at ohiohighered.org/ae 18

19 See presentation: Powering the Way to Efficiency Joe Harrell, University of Cincinnati 19

20 Academic efficiencies: Ohio University Meeting materials are online at ohiohighered.org/ae 20

21 See presentation: Academic Performance Solutions Steve Golding, Ohio University 21

22 Academic efficiencies: Stark State Meeting materials are online at ohiohighered.org/ae 22

23 Stark State College Profile More than 230 associate degrees, options, one-year and career enhancement certificates More than 15,000 credit students North Canton, Ohio President Para M. Jones 23

24 Academic efficiencies: Textbooks Meeting materials are online at ohiohighered.org/ae 24

25 See handout: Textbook Affordability Initiatives Gigi Escoe, University of Cincinnati 25

26 Discussion: Academic efficiencies Possible topics for recommendations Program reviews Space utilization Course scheduling Textbook affordability Others? 26

27 Productivity Meeting materials are online at ohiohighered.org/ae 27

28 Survey: Administrative efficiencies Two questions: How can Ohio campuses best evaluate opportunities inside their institutions to improve operations/administrative productivity? What action steps could Ohio institutions take to work together more effectively to reduce or manage operations/administrative costs? 17 responses 11 from universities 6 from community colleges 28

29 Responses: Productivity within campuses How can Ohio campuses best evaluate opportunities inside their institutions to improve operations/administrative productivity? Most common responses Benchmarking with peers/expert analysis Operational excellence techniques (lean/six sigma) Share best practices/training Address benefits/pto 29

30 Responses: Shared services What action steps could Ohio institutions take to work together more effectively to reduce or manage operations/administrative costs? Most common responses Shared administrative operations Benefits: administration or shared pools Accessibility services 30

31 See presentation: The Productivity Agenda in Higher Ed. McKinsey & Co. 31

32 Spotlight on Ohio: Miami University Meeting materials are online at ohiohighered.org/ae 32

33 See presentation: Administrative Improvement Strategies David Creamer, Miami University 33

34 Next steps Meeting materials are online at ohiohighered.org/ae 34

35 Discussion How do we ensure savings benefit students: cost and quality? What big ideas do we still need to address? How do we ensure ideas are actionable? What topics do we recommend for further review? 35

36 Upcoming meeting Sept. 2 (1 p.m. 3:30 p.m.) Bowling Green State University Bowen-Thompson Student Union, Room 201 Late September Columbus Oct. 1 Deliver report NOTE: Meeting materials are online at ohiohighered.org/ae 36

37 Thank you Meeting materials are online at ohiohighered.org/ae 37