EPIC TAB 8. Exhibitor Badge Order Instructions Badge Order Form Lead Retrieval Order Forms
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1 EPIC TAB 8 Exhibitor Badge Order Instructions Badge Order Form Lead Retrieval Order Forms
2 Exhibitor Badge Order Instructions EXHIBITOR PORTAL INSTRUCTIONS We are pleased to offer for ASIS 2011 an exhibitor portal. The main contact representative for the booth on file with ASIS International was sent an containing the login instructions/information for the site. The was sent from If you have not received the , please be sure to add the to your safe senders list and contact us via at to obtain your login information. Upon your (the booth contact) first visit to the exhibitor portal website: Enter your username and password in the upper right hand corner under Returning User section You are required to submit your printed directory listing before registering exhibitor staff. Click on the tab Directory Listing to begin the process. Upon submitting the printed directory listing, you retain the ability to edit your printed directory listing at any time (change, add, update, etc). Review the Instructions tab All information listed under the tab Booth Management is what we currently have on file for your company. To update or change any of this information (i.e., the booth contact name, company name, or address information), you must contact Geoffrey Harden at ASIS International at The ASIS 2011 Exhibitor Portal contains: Directory Listing note that you are required to submit the print directory listing prior to entering exhibitor booth staff names; once you complete the print directory portion, the Register Your Staff button becomes enabled link to order lead retrieval link to Exhibitor Invites link to official ASIS housing bureau link to ASIS mobile order tickets for: networking luncheons (Monday Thursday) Welcome Reception tickets (Sunday night event) President s Reception tickets (Monday night event) (the order tickets feature is shown when you register a booth staff person) QUESTIONS? Contact ASIS 2011 Exhibitor Registration c/o EPIC (Event Planning International Corporation) Granite St Charlotte, NC Phone: ; FAX: asis@epicreg.com
3 EXHIBITOR BADGE ORDER FORM IF YOU REGISTER ONLINE, NO NEED TO SUBMIT THIS FORM RETURN BY September 9, 2011 Exhibitor Customer Service: Phone: ; FAX: Mail or fax to: ASIS 2011 Exhibitor Registration c/o EPIC (Event Planning International Corporation) Granite St, Charlotte, NC Badge Requirements: All personnel working in your exhibit must have a badge. Exhibiting companies are allowed 8 representatives per 10x10 booth at no charge. Additional badges are available for $40 / badge. Badge orders will be accepted from one person only; that person will be considered to be in charge of booth arrangements and all further correspondence will be sent to that person. Badges will NOT be mailed. All badges must be picked up on site. Additional badges over the booth limit will also be available on site at a charge of $40 per badge. Badges will be needed to enter the exhibit hall on show days and for set up and tear down. Special badges for temporary set up and tear down personnel will be available on site. If you want your certification designation to appear on your badge, you must write it in. In lieu of using the printed badge order form, you may register the booth personnel via the exhibitor web registration website: PLEASE PRINT OR TYPE Representative s Representative s Last First Name Name Member of ASIS International? DUPLICATE THIS FORM IF MORE SPACE IS NEEDED CPP, PSP, PCI Complete Street Address (address, city, state, zip, phone, fax) (if (please write in different than main contact below) which certification) BOOTH CONTACT PERSON: First Last Booth Number # Company Street Address City State/Province Postal Code Country Telephone Fax E mail On Site Contact Name (first and last) REQUIRED! On Site Cell Phone # (REQUIRED)
4 ADDITIONAL INFORMATION Cannot find the Register Your Staff button? You are required to submit your print directory listing before this button becomes enabled. You are able to edit your listing after you enter the information at any time. If you order exhibitor badges online, there is no need to fill out the form and send it in. If you use the exhibitor badge order form, please make sure to print neatly or type in the fields. You are limited to 8 free exhibitor badges per 100 sq feet (10 x 10). The online registration system displays the badge allotment and the ability to purchase additional badges. Additional badges may be purchased for $40 / badge. The free allotted President s Reception and Welcome Reception tickets will print with the booth contact s badge. The booth contact person is responsible for distributing the tickets. Below is the allotment: Two (2) complimentary President's Reception and two (2) Welcome Reception tickets for exhibitors occupying booths 100 to 300 feet (10x10, 10x20 or 10x30). Four (4) complimentary President's Reception and four (4) Welcome Reception tickets for exhibitors occupying booths 400 to 600 feet (10x40, 20x20, 20x30). Eight (8) complimentary President's Reception and eight (8) Welcome Reception tickets for exhibitors occupying booth 800 feet or larger (20x40 or larger). Additional President's Reception tickets may be purchased for $125 each. Welcome Reception tickets may be purchased for $50 each. Tickets may be purchased while adding an exhibitor staff name online. BADGES WILL NOT BE MAILED IN ADVANCE. All badges must be picked up onsite. Important Dates Friday, July 15, 2011, 6 pm EDT Print Directory Deadline Submit your print directory before Friday, July 15, 2011, 6 pm EDT to be included in the print directory. Entries submitted after that date will be published in the addendum. Friday, September 16, 2011, 3:00 pm EDT Exhibitor Pre Registration Deadline Pre registration for exhibitors ends at 3:00 pm EDT, Friday, September 16, Lead Retrieval Price Deadline Early Bird: Lead retrieval orders placed on or before August 19, 2011 receive the early bird price. Advance: Lead retrieval orders placed on or before September 16, 2011 receive the advance price. QUESTIONS? Contact ASIS 2011 Exhibitor Registration c/o EPIC (Event Planning International Corporation) Granite St, Charlotte, NC Phone: ; FAX: asis@epicreg.com
5 Lead Retrieval Scanner Order Form Quality Lead Capture + Effective Lead Follow-up = EXHIBITING R.O.I. No matter what your exhibiting objectives are, capturing quality visitor information is critical to your success. EPIC s customizable lead capture/retrieval systems devices help every exhibitor get more and better leads. Four Easy Steps to Success: 1. Select the Right Type of Lead Capture System: Got electricity? Order our Platinum Package or Bronze. No electricity, want portability? Order our Diamond Package. 2. Order the Right Number of Lead Capture Devices: Industry experts recommend at least one in-booth lead capture device for every four staffers working the booth. Want to capture more leads around and outside the booth? Order Diamonds for your entire sales team! 3. Capture Better Information with Custom Qualifiers: The badge has some data embedded, but it is rarely enough for the serious exhibitor. Order custom qualifiers to improve lead quality fast! 4. Train Your Staff on How to Use the System: Make sure you provide a hands-on demo opportunity for all of you booth staff before the show opens. DIAMOND Our Newest Unit! The Diamond package is a portable scanner with full color display. Your leads are stored on the unit and are also uploaded real-time to a leads website that you or your associates can access from any internet connected PC. Our Diamond unit allows for note-taking! Similar to a touch screen PDA / Smart phone you can enter notes via the touch screen interface to further qualify your leads. This unit offers prize-drawing functionality. This unit is battery powered and does not require electricity. WIRELESS BLUETOOTH PRINTER You can now have the best of both worlds! You can have the portability of the wireless scanner w/ the ability to write notes on a paper printout. You can rent a portable, battery operated printer that will connect via Bluetooth to one Diamond unit. You can walk around your booth, while still having the benefit of a printer! BLUETOOTH PRINTERS ARE ONLY COMPATIBLE WITH DIAMOND UNITS. PLATINUM PACKAGE This package comes with a high-powered Laser Scanner, connected to a GPRS capable desk top unit with touch screen interface, color video display and built-in printer. Leads are saved to website you can access in real-time in addition to an internal compact flash card for data protection. Since the leads write directly to the web there is no need to download after the show. Simply return your unit and walk away. This unit offers prize-drawing functionality. Each unit comes with 20 standard follow-up codes. You get the security of a printout along with your leads on-line and no wait! This unit requires electricity. BRONZE - This unit scans the badge and provides a printout of all leads. This unit does not provide a USB Memory Drive. This unit requires electricity. FOLLOW-UP QUALIFIERS-Each Lead Retrieval Unit comes complete with 20 standard follow-up qualifiers. The Standard Action Codes included are: 1. Send Literature 11. Recommends 2. Send Samples 12. Final Say 3. Send Pricing 13. Makes Purchase Decision 4. Add to Mailing List 14. Partial Interest 5. Technical Info Required 15. Purchase In 30 Days 6. Detail Specs Required 16. Purchase In 3 Months 7. Provide Quote 17. Purchase In 6 Months 8. Product Demo Required 18. Ready to Purchase 9. Immediate Contact Required 19. Immediate Need 10. Have Salesperson Call 20. Order Placed at Show Up to 30 custom codes can be used to specify certain products, model numbers, or any of your special needs at a modest up-charge. To order custom qualifiers, please fill out the custom lead follow-up codes order form.
6 Custom Lead Follow-Up Codes Order Form How to Customize Your Lead Follow-Up Codes. If previously listed 20 standard Lead Follow-Up codes do not meet your requirements, please indicate your Custom Codes below (fee applies). You may specify a total of 30 codes with a total of 35 characters and spaces each. Your Custom Codes will be pre-programmed onto your Unit. Important! Please include this form with your order if you have custom codes Exhibitor Information: Show Name Booth # Company Date Contact Person Title Fax this form along with the Exhibitor Lead Retrieval Unit Order Form to: EPIC Granite Street Charlotte, NC Phone: (980) Fax: (980)
7 Exhibitor Lead Retrieval Unit Rental and Purchase Order Form Complete and Return with Payment To: EPIC Granite Street, Charlotte, NC Questions? Phone: Fax: Exhibitor: (Please type or print) Company Booth Number Address City State Zip Country Telephone ( ) FAX ( ) Key Contact e mail ORDER ONLINE ONLY BEFORE 08/19/2011 TO SAVE MONEY AT THE FOLLOWING ADDRESS: QTY DESCRIPTION EARLY-BIRD ONLINE BEFORE 08/19/11 EARLY-BIRD FAX OR MAIL BEFORE 08/19/11 ADVANCE PRICE TOTAL Diamond Qty 1-4 (Portable unit that uploads leads on-line in real-time) $ Online only $ $ $ Diamond Multi-Unit Pricing Qty 5-9 Only $ Online only $ $ $ Diamond Multi-Unit Pricing Qty 10+ Only $ Online only $ $ $ Bluetooth Printer Print leads wirelessly via from your Diamond Unit $75.00 Online only $80.00 $ $ Platinum (Provides printout & leads online) $ Online only $ $ $ Bronze (Provides paper only no electronic data) $ Online only $ $ $ Custom Qualifiers (attach typed list of qualifiers to order form) In Booth Training, Pickup AND Delivery $95.00 $75.00 $95.00 $75.00 Please total all Rental Fees $ $ $ Please note: Orders without credit card numbers will not be processed. Credit card information and signature are required for all orders regardless of payment method as a security deposit on your lead retrieval unit. If paying by check, you will not be charged. Payment Method: American Express Visa MasterCard Company Check (Payable to: EPIC, Must Include CC#) Credit Card #: Name on Card Signature of Cardholder: Expiration Date: / (MUST BE SIGNED and completed for all orders, including complimentary. By signing here you agree to terms and conditions below ) Customer understands that the rental and use of Lead Retrieval Units and Software grants only a license to use it for the duration of event, and that no equity or ownership is imparted by this rental lease. It is understood that each Lead Retrieval Unit (except battery operated units) requires electrical service in the customer's booth. Customer further understands that he/she is responsible for the proper use and safe guarding of any rental equipment while it is in customer's possession and exhibitor will be liable for any loss or damage to the rental equipment, normal wear and tear excepted, and that damaged rental equipment or rented equipment not returned to the Lead Retrieval Service Desk at the end of event will be billed to it in the amount of $2,495 for each Platinum Trakker, Mi /Diamond, or Bronze Trakker and $ for each Silver Trakker. Customer agrees to return the unit to EPIC s service desk no later than one hour after exhibit hall close. Equipment left anywhere else is the sole responsibility of the customer. Event Planning International Corporation (EPIC), may at its option, recover abandoned equipment not returned within one hour of show close and, if so, customer agrees to pay a $ abandonment fee. In no way does this absolve customer from its responsibility of the timely return of equipment. Customers using Pick-up service must remain in the booth until pickup occurs which will be no later than one hour after show closes. There will be a cancellation charge of $ Orders cancelled within 30 days of event are non-refundable. In the event customer's Lead Retrieval Unit malfunctions, EPIC agrees to replace the equipment (if another unit is available or at EPIC s option may offer a refund not to exceed the rental cost of the unit) but that is the sole extent of its responsibility and liability to customer. Customer waives all claims for injuries or damage against ASIS and EPIC resulting from any cause in connection with its use of the Lead Retrieval Unit or any other rented equipment during the period of event and agrees to indemnify and hold harmless ASIS and EPIC for such injuries and damages.
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