REGISTRAR ROUNDUP ZRA 2014 ANNUAL CONFERENCE HOUSTON ZOO HOUSTON, TX SEPTEMBER 29 - OCTOBER 5

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1 ZRA 2014 ANNUAL CONFERENCE HOUSTON ZOO HOUSTON, TX SEPTEMBER 29 - OCTOBER 5 REGISTRAR ROUNDUP

2 Speakers Adrienne Horrigan, Registrar, Lincoln Park Zoo Adrienne Miller, Subject Matter Expert and Trainer, ISIS (International Species Information System) Alan Rost, Biological Programs Registrar, Jacksonville Zoo and Gardens Barbara Outerbridge, MBA, Animal Registrar, Bermuda Aquarium Museum and Zoo Christine DeAngelo, Associate Curator of Mammals/Registrar, Monterey Bay Aquarium Dean Paulson, Director of Information Technology, Denver Zoological Foundation Ellie Myler, CRM, CBCP, Corporate Records Manager, IT, CITGO Petroleum Corporation Estrella Posada, Wildlife Inspector, U.S. Fish & Wildlife Service Hannah Bailey, Curator of Birds and Natural Encounters, Houston Zoo, Inc. Joann Watson, MA, Assistant Registrar, Houston Zoo, Inc. Krista Adelhardt, CRM, Registrar, Woodland Park Zoo Lily Moore, Assistant Registrar, Saint Louis Zoo Lynn S. McDuffie, Animal Records and Regulatory Affairs Manager, Disney s Animals, Science and Environment Marianna Symeonides, Government Information Analyst, Texas State Library and Archives Commission Marla Waddell, Registrar/Hospital Administrator, Point Defiance Zoo & Aquarium Megan Olhasso, Associate Curator: Acquisitions and Quarantine, Georgia Aquarium Michelle Federspiel, Registrar, Fort Wayne Children s Zoo Nolan Harvey, Technical Support Specialist, ISIS (International Species Information System) Pam Krentz, Registrar, Cleveland Metroparks Zoo Rae Lynn Haliday, MBA, CRM, Registrar, Saint Louis Zoo Renee Bumpus, Conservation Programs Manager, Houston Zoo, Inc. Sharon Joseph, Vice President of Animal Operations, Houston Zoo, Inc. Stan Mays, Curator of Herpetology, Houston Zoo, Inc. Stephanie Eller, MA, Animal Records and Library Services Manager, Philadelphia Zoo Susan Greer, Registrar, Dallas Zoo Tony Niemann, President, Zier Niemann Consulting Tricia Webster, Registrar, Houston Zoo, Inc. Tyler Parker, Houston Toad Keeper, Houston Zoo, Inc. Wyn Hall, Registrar, Toledo Zoo 2014 ZRA Annual Conference Sponsors Sponsors Alief Feed Store Fresno Chaffee Zoo Lincoln Park Zoo North Carolina Zoo Omaha s Henry Doorly Zoo & Aquarium Oregon Zoo Philadelphia Zoo San Antonio Zoo

3 Wildlife Conservation Society Woodland Park Zoo Exhibitors ISIS (International Species Information System) Tracks Software In-Kind Contributers Oregon Zoo (Annual Conference Program Chairman) Institute of Certified Records Management (ICRM) (Examination Preparation resources) Rainforest and Aquarium at Moody Gardens (Post-conference tour) SeaWorld San Antonio (Pre-conference tour)

4 Schedule of Events Monday, 29 September :30 a.m. 10:00 a.m. Registration (hotel lobby) 7:30 a.m. ZRA-Sponsored Certified Records Manager (CRM) Examination Preparation Workshop 5:00 p.m. Workshop Concludes 7:00 p.m. 9:00 p.m. ZRA Board of Directors Meeting Tuesday, 30 September :00 a.m. Bus departs hotel for Pre-Conference Tour: SeaWorld San Antonio (Optional event, lunch included) 10:30 a.m. Bus arrives at SeaWorld San Antonio 3:00 p.m. 7:00 p.m. Registration (hotel lobby) 3:00 p.m. Bus departs SeaWorld San Antonio for return to hotel 6:30 p.m. Bus arrives at hotel Wednesday, 1 October :00 a.m. 5:00 p.m. Registration (hotel lobby) 8:00 a.m. 1:00 p.m ZRA Leadership Development Program (Lunch provided, group photo at noon) 1:00 p.m. 5:00 p.m. Tracks Workshop 1:00 p.m. 5:00 p.m. ZIMS Workshop: Husbandry & Medical Records Management in a ZIMS 2.0 World 5:00 p.m. 6:00 p.m. ZRA Annual Conference Training 6:00 p.m. 9:00 p.m. Icebreaker at hotel Thursday, 2 October :00 a.m. 5:00 p.m. Registration (hotel lobby) 8:00 a.m. 8:15 a.m. Welcome, Acknowledgements and Announcements Tricia Webster, 2014 ZRA Annual Conference Host Peter Grimm, MS, 2014 ZRA Annual Conference Program Chairman Joann Watson, MA, 2014 ZRA Annual Conference Assistant Krista Adelhardt, CRM, Chairman, Annual Conference Committee

5 Jenn Wilson, Vice-Chairman, Annual Conference Committee 8:15 a.m. 9:00 a.m. State of the Association Pam Krentz, ZRA President 9:00 a.m. 10:00 a.m. Keynote Presentation Hannah Bailey, Curator of Birds and Natural Encounters, Houston Zoo, Inc. 10:00 a.m. 10:15 a.m. Break 10:15 a.m. 10:45 a.m. Writing a Registrar s Manual Take 2 Marla Waddell, Registrar/Hospital Administrator, Point Defiance Zoo & Aquarium 10:45 a.m. 11:15 a.m. ARKS to ZIMS, Moving Beyond Registrar Essentials: The next generation of husbandry management Susan Greer, Registrar, Dallas Zoo 11:15 a.m. 12:00 p.m. DocuWare: A Content Management Solution for the Saint Louis Zoo s Animal Transaction Approval Process and Related Filing Systems Rae Lynn Haliday CRM, Registrar, Saint Louis Zoo Lily Moore, Assistant Registrar, Saint Louis Zoo 12:00 p.m. 1:00 p.m. Lunch (provided) 1:00 p.m. 1:30 p.m. ISIS/ ZIMS Update Adrienne Miller, Subject Matter Expert and Trainer, ISIS (International Species Information System) Nolan Harvey, Technical Support Specialist, ISIS (International Species Information System) 1:30 p.m. 2:00 p.m. The Animals Born on Loan Debate Stephanie Eller, MA, Animal Records and Library Services Manager, Philadelphia Zoo 2:00 p.m. 2:30 p.m. USFWS (Topic TBD) Estrella Posada, Wildlife Inspector, U.S. Fish and Wildlife Service 2:30 p.m. 3:00 p.m. Reconstructing Historic Animal Records Alan Rost, Biological Programs Registrar, Jacksonville Zoo and Gardens 3:00 p.m. 3:15 p.m. Break 3:15 p.m. 4:15 p.m. Panel Discussion Tracks Software Tony Niemann, President, Zier Niemann Consulting Dean Paulson, Director of Information Technology, Denver Zoological Foundation Tricia Webster, Registrar, Houston Zoo, Inc. Joann Watson, MA, Assistant Registrar, Houston Zoo, Inc. Barbara Outerbridge, MBA, Animal Registrar, Bermuda Aquarium Museum and Zoo Christine DeAngelo, Associate Curator of Mammals/Registrar, Monterey Bay Aquarium Adrienne Horrigan, Registrar, Lincoln Park Zoo Megan Olhasso, Associate Curator: Acquisitions and Quarantine, Georgia Aquarium 4:15 p.m. 5:00 p.m. Recognition Ceremony ZRA Leadership

6 Friday, 3 October 2014 ZOO DAY 8:30 a.m. Bus departs hotel for Houston Zoo, Inc. 9:00 a.m. 9:15 a.m. Welcome from Sharon Joseph, Vice President of Animal Operations, Houston Zoo, Inc. 9:15 a.m. 9:45 a.m. Houston Zoo s Conservation Successes Renee Bumpus, Conservation Programs Manager, Houston Zoo, Inc. 9:45 a.m. 10:15 a.m. Snakes in the Houston Area Stan Mays, Curator of Herpetology, Houston Zoo, Inc. 10:15 a.m. 10:45 a.m. Group Photo 10:45 a.m. 4:00 p.m. Free time / Lunch / Behind the Scenes Tours (Locations and Times TBD) 4:00 p.m. 6:00 p.m. Silent Auction (Closes at 5:45 p.m.) 4:00 p.m. 6:00 p.m. Cocktails & Appetizers 6:00 pm. 9:00 p.m. Dinner 9:30 p.m. Buses depart for hotel Saturday, 4 October :00 a.m. 8:30 a.m. ZRA Annual Business Meeting check-in 8:30 a.m. 10:30 a.m. ZRA Annual Business Meeting 10:30 a.m. 10:45 a.m. Break 10:45 a.m. 11:15 a.m. The Evolution of Association Management: What Members and Leaders Need to Know to Ensure Long-Term Viability and Growth Rae Lynn Haliday CRM, Registrar, Saint Louis Zoo 11:15 a.m. 12:00 p.m. Records Retention Schedule Development for Zoological Institutions Marianna Symeonides, Government Information Analyst, Texas State Library and Archives Commission 12:00 p.m. 1:00 p.m. Lunch 1:00 p.m. - 1:30 p.m. Government Affairs Update Lynn McDuffie, Animal Records and Regulatory Affairs Manager, Disney s Animals, Science and Environment 1:30 p.m. 2:00 p.m. CDC Regulations, Application Process and International Transport Adrienne Horrigan, Registrar, Lincoln Park Zoo 2:00 p.m. 2:30 p.m. ZIMS and Butterflies Alan Rost, Biological Programs Registrar, Jacksonville Zoo and Gardens

7 2:30 p.m. 3:00 p.m. Record Management of Houston toad (Anaxyrus houstonensis) Colonies in Captivity Tyler Parker, Houston Toad Keeper, Houston Zoo, Inc. 3:00 p.m. 3:15 p.m. Break 3:15 p.m. 3:45 p.m. IDMAG Update Speaker TBD 3:45 p.m. 4:15 p.m. Keeping Your ZIMS Records Safe from Yourself Wyn Hall, Registrar, Toledo Zoo 4:15 p.m. 4:45 p.m. Registrar Rivalry ZRA Training Committee 4:45 p.m. 5:00 p.m. Preview of ZRA 2015 Annual Conference Closing Remarks Pam Krentz, ZRA President Sunday, 5 October :00 a.m. Bus Departs for Post Conference Tour: Aquarium & Rainforest at Moody Gardens 10:00 a.m. Bus arrives at Aquarium & Rainforest at Moody Gardens 4:00 p.m. Bus departs Aquarium & Rainforest at Moody Gardens for hotel 5:00 p.m. Bus arrives at hotel

8 2014 ZRA Annual Conference Host, Program Chairman and Assistant Tricia Webster Registrar, Houston Zoo, Inc ZRA Annual Conference Host Peter Grimm, MS Animal Registrar, Oregon Zoo 2014 ZRA Annual Conference Program Chairman Joann Watson, MA Assistant Registrar, Houston Zoo, Inc ZRA Annual Conference Assistant ZRA Annual Conference Committee Members Krista Adelhardt, CRM, Chairman, Registrar, Woodland Park Zoo Jenn Wilson, Vice-Chairman, Registrar, Omaha s Henry Doorly Zoo & Aquarium Pam Krentz, Ex-Officio Member, Registrar, Cleveland Metroparks Zoo Susan Reno, Chairman, ZRA Membership Services Committee Lynn McDuffie, ZRA Treasurer, Animal Records and Regulatory Affairs Manager, Disney s Animal Kingdom ZRA Board of Directors Pam Krentz President Barbara Outerbridge, MBA Vice-President Rae Lynn Haliday, MBA, CRM Secretary Lynn S. McDuffie Treasurer Michelle Federspiel Director and Board Liaison for Training, Standards and Professional Development Committees Krista Adelhardt, CRM Director and Board Liaison for Membership Services Committee and Subcommittees Teresa Masseau Director and Board Liaison for Governance Committees

2015 TECHNICAL ASSISTANCE WORKSHOP

HISTORICALLY BLACK COLLEGES AND UNIVERSITIES TITLE III PROGRAMS 2015 TECHNICAL ASSISTANCE WORKSHOP The Changing Landscape of HBCUs: Implications for Title III THE HYATT REGENCY SAN ANTONIO HOTEL SAN ANTONIO,