How To Use The Jobs Bank

Transcription

1 WDA s Jobs Bank 12 Sep 2014

2 Role of the Jobs Bank Jobs Bank is WDA s new job portal to facilitate online job matching between employers and local job seekers. It is part of a larger system that support WDA s career centres operations and career services. Jobs Bank supports the MOM Fair Consideration Framework s advertising requirements starting from 1 Aug 2014 Jobs Bank is a free service for: Singapore-registered companies Local job seekers (Singapore Citizens and Permanent Residents) Visit the Jobs Bank portal at 2

3 MOM s Fair Consideration Framework Companies which advertise their job vacancies on WDA s jobs bank will have to comply with the following mandatory details for each job advertisement. Job Title Closing Date of Job Posting Job Requirements: Skills, Qualifications, Years of Experience Job Description No. of Vacancies Company Name Salary Range Mandatory for public display WDA s job ad will expire in 30 days by default; Customisable to set job posting to close after 14 days for EP applications Mandatory for public display Mandatory for public display Mandatory for public display Mandatory to declare within the jobs bank; Optional for public display Optional to declare and display within the jobs bank; Mandatory to declare for EP applications Job ad ID Mandatory for public display; Unique ID generated 3

4 Key Features of Jobs Bank Features for Local Job Seekers (Individual Portal) Create or upload resumes Apply for jobs Shortlist suitable jobs Receive alerts on new job vacancies Enable resumes to be searched by employers Overview of Features on the Jobs Bank Features for Employers (Employer Portal) Advertise and manage job postings Receive online job applications and resumes Search and shortlist job seekers within a candidate database. 4

5 Using the Jobs Bank (Employer Registration) User registration process for companies 1. A company will need to prepare the following information: Company s UEN e-service Access Code from the Inland Revenue Authority of Singapore SingPass accounts of company personnel accessing Jobs Bank 2. Login to IRAS e-services Authorisation System (EASY) portal: Chose the role of a Proposer or Approver Select the option: Jobs Bank Employer e-services offered by WDA 3. Company will authorise their staff within EASY to access the Jobs Bank 4. Authorised staff will login to the Jobs Bank s Employer Portal ( by using their SingPass accounts. 5. After login, authorised staff will provide the company s details and proceed to access the Jobs Bank s features 5

6 Step 1 - EASY PORTAL Login using SingPass for IRAS Pin Step 2 - EASY PORTAL Login using with your E-Service Access Code If you do not have or forget your E-Service Access Code, you can apply, or fax to IRAS 6

7 Enabling third-party entities to post on behalf of companies on the Jobs Bank Third-party entities can post jobs / receive job applications for a company The entity will have to declare the UEN of the client company that they are posting on behalf of before creating each job posting The entity can choose to not publish the client company s name in the job posting The entity will receive and manage job application on behalf of their client company 7

8 Features for employers Manage job advertisements and candidate selection process Create New Job Posting - Employers can post job vacancies for free notifications - Be alerted of fresh job applications Search Candidates - Employers can search through resumes for suitable candidates Manage Existing Postings - Employers can edit / close their own job postings - Employers can contact prospective candidates directly 8

9 Features for employers Search, short-list and select local job seekers Improved and expanded search criteria to sieve out suitable candidates Shortlist and identify suitable resumes to be downloaded from the Jobs Bank Search Filters - Employers can use a variety of filters to search through registered candidates Download Resume - Employers can retrieve resumes of candidates from resulting search and contact candidates directly 9

10 Feature for Employers notifications to inform companies of new job applications Allow companies to consider new job applicants for job postings Opt to receive a daily notification (generic or to the job posting contact person) of fresh job applications received the day before Provide employers with an overview of new job applicants for each job posting on the Jobs Bank. 10

11 Features for local job seekers All public visitors will be able to view information on the jobs bank Locals (SC and PRs) can register for an account (via Singpass) to access features that enable online job application Public Visitors (without user account) Registered Job Seekers (Individual account; SC/PRs only) Search / view Job Ad Information Contact employers / apply for jobs offline Upload / create Resume Save / bookmark job ads Respond/ apply to job ads online Track job application status Automated job alerts based on job preferences Allow resume to be searched / selected by employers 11

12 Features for local individuals Allow customized search and management of job opportunities Create/ Upload resume Jobs Alerts - Individuals can be alerted of new job vacancies based on their profile/ preferences Job Search - Individuals can search for jobs via a search engine and search filters Listing of Applied Jobs - Individuals can access a history of job applications which they have made 12

13 Features for local job seekers Enable online job application and short-listing of job opportunities Apply for Job / Modify Resume - Job seekers can apply for jobs directly and send their resumes to hiring employers Job Popularity - Job seekers can look at the number of people who have applied for the job through the online job application function 13

14 Frequently Asked Questions Which companies are eligible to use the Jobs Bank? All Singapore-registered companies with a Unique Entity Number (UEN) are eligible to register with the Jobs Bank. Information on UEN can be found at 14

15 Frequently Asked Questions Is there a limit on the number of staff that a company can authorise on the Jobs Bank? A company can authorise any number of staff to access the Jobs Bank, via IRAS e-services Authorisation System. 15

16 Frequently Asked Questions Can a company authorise staff without a SingPass account to use the Jobs Bank? No. A staff member will require a SingPass account before the company can authorise the staff to access the Jobs Bank via IRAS e-services Authorisation System. 16

17 Frequently Asked Questions How can my company advertise job vacancies on behalf of other companies? Jobs Bank will allow employment agencies, private job portals and companies which offer outsourced human resource services to advertise job vacancies on their behalf. These parties will have to declare the companies which they are advertising for. 17

18 Frequently Asked Questions Are there any advertising guidelines for job postings on the Jobs Bank? Companies posting jobs on the Jobs Bank should refer to the Tripartite Guidelines on Fair Employment Practices (TAFEP) by visiting TAFEP s website: They should also adhere to the hiring regulations for their industry. Companies should consult the government agencies that oversee their industries to understand these regulations. 18

19 Frequently Asked Questions What is the validity period of a job posting on the Jobs Bank? Each job posting is valid for 30 calendar days. Users have the option to set a job posting to expire in less than 30 days. A job posting that has expired will not be published for public view in the Jobs Bank. After a job posting expires, users have the option to renew the same job posting for up to two times, if the date of renewing the job posting is within 6 months of the initial date of publishing the first job posting. 19

20 Thank you Queries on the Jobs Bank can be directed to: