Jobs4Saints User Guide: How to Post a Position

Transcription

1 Jobs4Saints User Guide: How to Post a Position

2 Jobs4Saints can be accessed from the following site: Below is the log-in screen for employers. Please log in with your Marymount address ( address with first initial and seven letters of last name) and the password you have been given or updated yourself after your initial log in.

3 Once you have successfully logged in you will be directed to the Home Page. The sections you will need to access are the My profile tab, My Jobs tab and Report a Hire link. My Profile My Jobs Report a Hire

4 First, go to My Profile and verify your profile information is correct. This tab will allow you to view the current information for the Employer (the department under which you are assigned) and Contact (yourself). A snapshot of the Profile View tab is below. This provides a summary of the Employer Information and Contact Information. My Profile

5 If you scroll down the page under the Profile View tab, you will find a summary of your contact information.

6 To update employer information, click on the Employer Information tab. Please keep in mind this information is shared for all contacts in the department. Example: The library has multiple hiring supervisors, and all of the library s positions are posted under the employer Library & Learning Services. Therefore, the Employer Information should include the main contact information for the department. Employer Information

7 To update your personal contact information, click on the Contact Information tab. This is your specific contact information and you can update it at your discretion. Contact Information

8 After you have verified your contact information, you will go to the My Jobs section to begin posting a position. You will find a template created from your previous job(s). Below is a sample view of the templates listed under the My Jobs section. Notice the jobs in this section are currently listed as Inactive. My Jobs

9 To create a new position from these templates, click on the job title of the position you would like to create. Select the Position to Create

10 Once you have clicked on the job title, the form below will appear. This section will allow you to review the current job description.

11 This snapshot is a continuation of the reviewable job description fields.

12 To begin editing your job position select Copy Job on the left hand toolbar. Copy Job

13 Once you have copied the job the following screen will appear with four tabs that will allow you to edit the fields of your job description.

14 The first section includes Position Information: Job ID; Job Title; Hours per Week; Salary; Start & End Date; Job Description; Minimum Qualifications; Preferred Qualifications and How to Apply. Position Information

15 The Job ID will be automatically generated. The title will need to be changed. Examples include: Career Services Student Assistant FWS 13FA - 14SP Career Services Student Assistant CE 13FA - 14SP Job Title

16 Please indicate the position s hours per week. Since employment allocations per department are based on hours, you can specifically post a position for any amount of hours up to 10 hours per week. The salary is determined by the Center for Career Services. Please consult with Career Services if you are unsure of your position s hourly rate. Hours per Week Salary

17 In the Job Description section please include information about your department, the role of this position and the responsibilities of the role. The Minimum Qualifications section should list necessary skills for the student to be successful in the job. General eligibility requirements for student employment should be included. The Preferred Qualifications section should include any additional skills that would be useful, but not necessary, for the job or help make candidates stand out. Job Description Minimum Qualifications Preferred Qualifications

18 In the How to Apply section please leave the general statement already entered. Please include the contact information for the hiring supervisor. For example: For more information about this position please contact at 703. This section can be used for additional questions you may want the student to answer. For example: Please indicate in your cover letter any previous leadership experience you have had as well as why you are interested in this position. How to Apply

19 Next, go to the Posting Information tab. In this section, you will indicate the job location, position type, student access level and work authorization. You may also choose to use the other categories as application filters. Posting Information

20 In the second half of the Posting Information section, you will indicate majors you require, chose screening option(s), and indicate the position posting date and expiration date.

21 The job location should indicate the campus and specific building in which you are located. The position type must be either Federal Work Study or Campus Employment to ensure the correct students are viewing and applying to your position. For Federal Work Study positions you must indicate the student access level as Student: Work Study. For campus employment you must indicate the student access level as Student. Job Location Student Access Level Position Type

22 You must indicate what majors you are recruiting. Unless you need a specific major, we recommend you select all majors so all applicants are eligible. The Post Date should be the date you submit the position for review. The expiration date is determined by the Center for Career Services. Please reference your Student Employment timeline for this date. You must indicate yes for Show my Contact Info and Allow applicants to apply through Jobs4Saints. Majors Post & Expiration Date

23 In the Document Categories section you can indicate which documents you want to require students to submit. Resumes are required for all positions. The left side allows you to select documents students can choose to submit, but are not required to do so. The right side allows you to select documents that students are required to submit. If you need to verify GPA you can require the student upload an unofficial transcript. If your position is writing intensive you can require a separate writing sample. Documents Allowed Documents Required

24 Once you have completed all of these fields you can submit your job for review by clicking the Save button. Submit Job

25 This is a snapshot of the screen that will appear informing you that your changes were saved and submitted for review by the Center for Career Services. Submitted Message

26 You can check the status of your job by going to the My Jobs tab. If the position has not yet been approved, the job status will be Pending Employer Edited.

27 Once your job is approved and active for students to view, the status will show as Active.