Online Application - Step by Step. Dear applicant,

Transcription

1 Online Application - Step by Step Dear applicant, We have prepared these instructions to assist you with your application at Schaeffler Group. Step by step, we will show you how to store your data and documents as quickly as possible in our system so that the HR department can review them immediately and thoroughly. Please make sure that no pop-up blocker is activated during the job search/application process. We wish you every success with your application! 1 Online Application - Step by Step Status 01/2012

2 Contents 1. How to Search for and Find a Suitable Job Job Search List of Search Results Job Posting Candidate Portal How to Create Your Application Personal Data Education/Training Work Experience Expectations Attachments Qualifications Questionnaire Cover Letter Sending your application Application completed The Schaeffler Candidate Portal Candidate Profile My Profile Personal Settings Change User Name Delete Registration Employment Opportunities Job Search Application via Reference Code My Favorites My Applications Status of my application Completing a draft application Job Agents Further Information Data protection What information do you need for your application? How long does the application process take? Pop-up blocker Online Application - Step by Step Status 01/2012

3 1. How to Search for and Find a Suitable Job 1.1 Job Search You can access the job search directly from our Careers pages. Start the search by selecting the criteria that the job should fulfill (a) or by entering keywords in the full text search (b). You can select multiple criteria by pressing and holding the Ctrl key. (b) (a) (a) 1.2 List of Search Results The results of the search are displayed in a result list. 3 Online Application - Step by Step Status 01/2012

4 1.3 Job Posting For further details about a job, open the job posting in the result list by clicking on the title of the posting (link). If you are interested in the job and would like to apply for it, click on the Apply button. Several countries do not yet provide the direct application function using the Apply button. If this is the case and no Apply button is displayed, please send your application to the address or postal address indicated in the job posting. 4 Online Application - Step by Step Status 01/2012

5 1.4 Candidate Portal Enter your name and address (a) in the next window and confirm that you have read the Data Privacy Statement (b). To access the Data Privacy Statement, click on the Data Privacy Statement link. (a) (c) (b) If this is the first time you are using our Candidate Portal, please read the statement carefully. You cannot use the system without accepting our Data Privacy Statement. You can now save your data and continue with the application assistant that will help you with the preparation of your application. At the same time, you will receive a confirmation of your registration that you will need for editing your candidate profile later. If you have already registered in our Candidate Portal, you can directly go to your profile using the Login button (c). If you do not wish to complete your application directly afterwards, you can request a password by using the following link and entering your address in order to complete the application later: Password request 5 Online Application - Step by Step Status 01/2012

6 2. How to Create Your Application The application assistant guides you through up to ten steps during which you can enter various data. Mandatory fields are marked with a red asterisk (*). If you would like to enter data in individual tabs that are not displayed in the application assistant, you can do this in your Candidate Profile. Instructions are provided under chapter 3.1 Candidate Profile. 2.1 Personal Data Here you can edit your personal data. The address and name fields are automatically filled with the data from your registration. Your address is not mandatory since we will communicate with you by . Click on the next tab or the button with the name of the next tab to go to the next input window. Your data is saved automatically. 6 Online Application - Step by Step Status 01/2012

7 2.2 Education/Training Here you can enter your vocational training, university degrees, training courses and/or advanced training with various details. This information will help HR department to completely assess your specialist background. You can make as many entries as you like. Please note, that your entries are saved only after clicking the Transfer button. To edit existing entries, select the line by clicking on the gray field to the left of the entry (see arrow) and click on the then activated Edit button. 7 Online Application - Step by Step Status 01/2012

8 2.3 Work Experience Here you can document the different phases of your professional career in the system. You can make as many entries as you like. Please note that your entries are saved only after clicking the Transfer button. To edit existing entries, select the line by clicking on the gray field to the left of the entry (see arrow) and click on the then activated Edit button. 8 Online Application - Step by Step Status 01/2012

9 2.4 Expectations Here you can describe what you are looking for in more detail, e.g. by stating your salary expectation or your willingness to travel or relocate. You can also include additional information with regard to the Functional Area and Job Level in your Candidate Profile (see screenshot below). Instructions for changing your candidate profile are provided in chapter 3.1 Candidate Profile. 9 Online Application - Step by Step Status 01/2012

10 2.5 Attachments You can upload a total of 5 MB in the following file formats: doc, docx, ppt, pptx, pdf, bmp, tif, jpg. Your data is encoded using HTTPS during transfer, which means it is protected from unauthorized access. All the information in your personal Candidate Portal is available for any applications you make in the future. All uploaded attachments are saved in your profile, which means that they are also displayed in all future applications. If you would like to create a cover letter for a specific position only, please enter the text in the relevant application assistant in the free text field under the Cover Letter tab (see chapter 2.8 Cover Letter ). Please note that your entries are saved only after clicking the Transfer button. To edit existing entries, select the line by clicking on the gray field to the left of the entry (see arrow) and click on the then activated Edit button. 2.6 Qualifications You can add further details to your profile by entering your qualifications. You must state the proficiency level of every qualification you select (see Proficiency column). HR department can then find your profile, if they search for specific qualifications. Please note that your entries are saved only after clicking the Transfer button. To edit existing entries, select the line by clicking on the gray field to the left of the entry (see arrow) and click on the then activated Edit button. 10 Online Application - Step by Step Status 01/2012

11 2.7 Questionnaire In some areas (e.g. vocational training), a questionnaire is displayed in the overview. These questions have been prepared by the HR department and the department that is posting the job in order to obtain job-specific information. Not every area requires the completion of a questionnaire. 11 Online Application - Step by Step Status 01/2012

12 2.8 Cover Letter Please explain your motivation for applying for the job. You can do so by entering or copying the relevant information about your motivation into the free text field. You can also provide some more information about yourself (e.g. hobbies, goals, publications, etc.). You can use the field Application Source to inform us that you are already a Schaeffler employee or if you have been recommended by a Schaeffler employee. 12 Online Application - Step by Step Status 01/2012

13 2.9 Sending your application Here you can once again check the data you have entered and block or release your profile for the Schaeffler Candidate Pool (a). Released profile means that your profile can also be considered for other suitable jobs irrespective of your application for a specific job. If you block your profile, HR department cannot find your profile in the Schaeffler Candidate Pool. You are then considered only for the specific job you have applied for. Your application is sent only after clicking on the Send Application button (b). (b) (a) (b) 13 Online Application - Step by Step Status 01/2012

14 2.10 Application completed A message is displayed on the screen if your application has been sent successfully. A confirmation is sent to the address that you have saved in the system. The application is provided to the HR department for review immediately after sending. 14 Online Application - Step by Step Status 01/2012

15 3. The Schaeffler Candidate Portal You can use an individual candidate profile after registering in the Schaeffler Group during your first application. Your application data is stored in this Candidate Profile so that you can use it for future applications. It provides additional functions such as an overview of the status of all applications, automatic notifications and various job search options. You can release your profile for the Schaeffler Candidate Pool. HR department can then access your profile and consider it for vacant positions. The HR department in the Schaeffler Group can find your profile if it matches the specific criteria of their search. The better you update your released candidate profile, the higher the chance that it will be considered for vacant positions. Of course, you can always block your profile. Employees of Schaeffler Group HR department will then not have access to your data. You can release your data again at any time. Your data is always available online in your candidate profile once you have stored it. In the candidate profile you can edit and release your profile for our Schaeffler Candidate Pool and use additional functions. To access your Candidate Profile, enter your user name and password. Click on the following link to go to the Candidate Portal: Log-on We have provided you with your access data in our confirmation of your first application. You can also request your access data by indicating your address via the following link: Password request 15 Online Application - Step by Step Status 01/2012

16 3.1 Candidate Profile My Profile Under My Profile, you can enter and update your personal data and add additional information that was not requested by the application assistant. This information is then also available to HR department for applications you have already submitted. 16 Online Application - Step by Step Status 01/2012

17 3.1.2 Personal Settings Under Personal Settings, you can select the display format of the job postings in the data overviews. We recommend selecting the PDF format. You can also select in which language you would like to receive correspondence Change User Name You can change your user name here Delete Registration Here you can delete your registration and all your profile data. Active applications are then withdrawn automatically. If you would like to apply again later, you have to register new and enter your data again. 3.2 Employment Opportunities After registering, you can use various additional functions of our system under Employment Opportunities Job Search Start the Job Search by selecting the criteria that your job should fulfill or by entering keywords in the full text search. Press and hold the Ctrl key to select multiple criteria. You can also save a search with specific criteria for future searches by clicking on the Save Search Query button after defining your search criteria. Click on the Notes on Search -link on the right hand side of the job search for more information about the search function. 17 Online Application - Step by Step Status 01/2012

18 You can also select the language and the maximum number of hits in the search settings. In the General Search Settings bar (in the bottom section of the screen), click on the icon and change your search settings for the search results: Application via Reference Code The reference code indicated on the job posting can also be used for the search. You can find the corresponding job posting by entering the reference code under Application via Reference Code. 18 Online Application - Step by Step Status 01/2012

19 3.2.3 My Favorites After a job search, you can mark interesting jobs in the result list as favorites. These favorites can easily be accessed, viewed and applied for under Favorites. Mark the relevant job by clicking on the gray field to the left of the job posting (1) and click on the Add Favorite button (2). A system message is displayed when the favorite has been successfully added (3) My Applications You can view all your applications under My Applications. The status and date of each application are displayed Status of my application Information about the current status of the application: Draft: You have not yet completed your application. You can access and complete it at any time. Please check whether the job posting is still active (job posting can still be accessed via the link; displayed in green). If the job posting is expired (job posting can no longer be accessed; displayed in black) the application can not be finished. As long as your application is in Draft status, employees of HR department have no access to your uncompleted application. You will then not be considered for this job. Refer to the chapter Completing a draft application for instructions on how to complete draft applications. In Process: Your application is being processed by the HR department or has been forwarded to the relevant department for review. 19 Online Application - Step by Step Status 01/2012

20 Withdrawn: You have withdrawn your application. We will no longer consider it for the job. To Be Hired: Your application was successful and we would like to hire you. We will send you an employment contract. Rejected: Unfortunately, we could not consider you for this position. You will be informed about it in a rejection letter Completing a draft application The following steps are required to complete your draft application: a) Log on to the Candidate Portal Please use the following link to log on to the Candidate Portal: Log-on You can request a password by indicating your address via the following link: Password request b) Select the My Applications view 20 Online Application - Step by Step Status 01/2012

21 c) Select the relevant application (1) Select the corresponding line of the application status Draft (by clicking on the gray square to the left of the job title). (2) Click on the Apply button. 1 2 d) Send your application (1) Select the Send Application tab. (2) Click on the Send Application button to complete your application Online Application - Step by Step Status 01/2012

22 e) End of application process The system confirms that your application has been sent and you will receive a confirmation of your application by Job Agents You can also set up a job agent with the criteria you have defined in the job search. The job agent regularly informs you about new job postings by (passive search). You can select different search criteria and the frequency of notifications (daily, weekly, monthly). When selecting the search criteria for the job agent, please note that you can set up a maximum of five job agents. 22 Online Application - Step by Step Status 01/2012

23 4. Further Information 4.1 Data protection Your personal data will be treated confidentially in accordance with legal regulations. Your data is protected from unauthorized access during the electronic transmission. Click on the following link to read the Data Privacy Statement: Data Privacy Statement 4.2 What information do you need for your application? For your application you need, of course, the most important facts about yourself (incl. certificates, etc.), your background (vocational training, studies and professional career) and your special qualifications. You should explain your motivation for applying for the job in the free text field under Cover Letter. Of course, you can attach additional documents to your online application. 4.3 How long does the application process take? Approx minutes are required for entering all your data when applying for the first time. Once your data is saved, applying for a job usually takes only a few minutes since most of the data is transferred from the online profile. 4.4 Pop-up blocker If you use an Internet toolbar with a pop-up blocker, the pop-up blocker settings must allow popup windows of SAP websites. Please also read the FAQ section of our Careers homepage under Contact & Service. Please do not hesitate to contact our Schaeffler Recruiting Support in case of any problems. We look forward to receiving your application! 23 Online Application - Step by Step Status 01/2012