University of Colorado at Denver and Health Sciences Center

Transcription

1 University of Colorado at Denver and Health Sciences Center Campus Administrative Policy Statement Policy Title: Source: Prepared by: Approved by: Exempting Positions from the State Personnel System Human Resources Director of Human Resources Teresa Berryman, Vice Chancellor for Administration and Finance Effective Date: September 1, 2005 Replaces: Not Applicable References: CRS University APS: Exemptions from the State Personnel System Applies to: All campuses A. Introduction Pursuant to state law and the University Administrative Policy Statement on Exemptions from the State Personnel System, the following campus policy specifies the method and manner by which positions at the University of Colorado Denver (UC Denver) will be exempted and how such exempt positions will be periodically reviewed to ensure that they continue to meet exemption criteria. The statute and policy define the exemption criteria and require annual reporting to the State Personnel Director. B. Table of Contents A. Introduction B. Table of Contents C. Exemption Process D. Additional Definitions E. Job Descriptions F. Ineligible Campus Classified Job Classes C. Exemption Process 1. Process for New or Vacant Positions The following steps apply to the exemption of new or vacant non-faculty positions from the State Personnel System: a. For new, newly exempted or modified positions, the department, school or college will a job description, organizational chart and the proposed salary range to Human Resources. It is recommended that the appointing authority contact Human Resources to discuss the new or vacant position before completing the job description. b. The job description will be reviewed by Human Resources to determine if the position meets the exemption criteria as outlined in campus and university policies and state statute. 1

2 c. Human Resources will notify the appointing authority of the preliminary approval and appoint a member of the Human Resources staff to the search committee. d. Unless there is a current, signed job description already on file in Human Resources, the official job description must be signed by the appropriate Vice Chancellor, Associate Vice Chancellor, Assistant Vice Chancellor or Dean and the Human Resources Director. The original will be maintained in Human Resources and a copy will be returned to the department, school or college. e. The department must create or make any modifications to existing positions in Manage Positions in HRMS for approval by Human Resources. f. Human Resources will prepare periodic exemption reports for the Chancellor s approval. No vacant positions will be reviewed by Human Resources for exemption without the formal request and job description from the department, school or college. 2. Process for Encumbered Classified Positions a. The employee must initiate the inquiry about such exemption in writing to Human Resources (mail or ). b. Human Resources will provide information about the differences between classified and exempt employment, invite the employee to ask any additional questions and advise him/her to provide a written request that his/her position be reviewed for exemption, if that is how s/he elects to proceed. The department, school or college will a job description, organizational chart and the proposed salary range to Human Resources. It is recommended that the appointing authority contact the campus Human Resources Director or HR Consultant to discuss the position before completing the job description. c. The job description will be reviewed by Human Resources to determine if the position meets the exemption criteria as outlined in campus and university policies and state statute. d. Human Resources will notify the appointing authority of the preliminary approval. e. The official job description must be signed by the appropriate Vice Chancellor, Associate Vice Chancellor, Assistant Vice Chancellor or Dean and the Human Resources Director. The original will be maintained in Human Resources and a copy will be returned to the department, school or college. f. The department must create or make any modifications to existing positions in Manage Positions in HRMS for approval by Human Resources. g. Human Resources will prepare periodic exemption reports for the Chancellor s approval. h. The exemption of an encumbered classified position will not result in any change to the affected employee s salary unless a promotion or other established compensation adjustment would have otherwise resulted in such a change. i. The employee will confirm his/her intent to accept exempt employment by signing a waiver of State Personnel System rights and privileges and an exempt professional letter of offer which shall include the at-will employment provisions. D. Additional Definitions The University Administrative Policy Statement outlines positions that shall be designated as exempt from the state personnel system, including the definition of professional assignments. When reviewing positions for exemption, UC Denver will reference the following additional definitions to exemption related terms and concepts. 1. Academic/Academic Support/Administrative Academic and academic support positions have duties that directly relate to student services, the curriculum, faculty, teaching, research, and service. In contrast, a position that provides administrative services to a campus or university system such as budget, accounting, facilities, public safety, public relations, human resources, institutional research, etc., are not designated as academic or academic support. 2

3 2. Officers Campus officers include the Chancellor and those individuals designated by the Board of Regents, President or Chancellor, per Regent Policy, and who typically hold the title or interim title of Vice Chancellor, Associate Vice Chancellor, Dean, Assistant Vice Chancellor or Chief Planning Officer. 3. Executive Assistants These positions serve as assistants to campus officers. The actual duties and responsibilities may vary. As officers analyze, evaluate and develop strategies, goals and policies, the executive assistants are expected to maintain personal and confidential information with the officers. Executive assistants perform administrative and technical duties in support of the officer s area of responsibility. 4. Deans The dean of each college or school serves as the principal academic and administrative officer for the college or school. 5. Directors Directors are responsible for the ongoing management of academic support, administrative or student services functions. These assignments include the development of strategies and processes that contribute to the University and/or campus mission, the analysis and management of fiscal and human resources required and accountability for services provided. E. Job Descriptions Exempt job descriptions must include the following elements. A template is available through Human Resources. 1. Working Title 2. Department, College or School 3. Position Number 4. Nature of Work 5. Professional Field 6. Supervision Received 7. Supervision Exercised 8. Examples of Work Performed 9. Knowledge, Skills, and Abilities 10. Minimum Requirements 11. Salary Range 12. Source of Funding 13. Approval: a. Dean, VC or AVC b. UC Denver HR Director F. Ineligible Campus Classified Job Classes With the unusual exception of positions which serve as Executive Assistants to Officers of the University or that are entirely grant funded, properly classified positions in the following job classes are not eligible for exemption from the State Personnel System. Many positions in the professional job classes not listed here must also remain in the State Personnel System, based in their individual duties and/or reporting relationships, i.e., such positions are not automatically exempt from the State Personnel System and must be individually exempted, per campus and University policies and state statute. 3

4 POLICE OFFICER I POLICE OFFICER II POLICE OFFICER III ACCOUNTING TECHNICIAN I ACCOUNTING TECHNICIAN II ACCOUNTING TECHNICIAN III ACCOUNTING TECHNICIAN IV CLIN BEHAV SPEC II CLIN BEHAV SPEC III THERAPY ASSISTANT I THERAPY ASSISTANT II THERAPY ASSISTANT III THERAPY ASSISTANT IV CLIENT CARE AIDE I CLIENT CARE AIDE II DENTAL CARE I DENTAL CARE II DENTAL CARE III DENTAL CARE IV DENTAL CARE V HEALTH CARE TECH I HEALTH CARE TECH II HEALTH CARE TECH III HEALTH CARE TECH IV MENTAL HLTH CLINICIAN I MENTAL HLTH CLINICIAN II MENTAL HLTH CLINICIAN III HCS TRAINEE I HCS TRAINEE II HCS TRAINEE III DIAG PROCED TECHNOL I DIAG PROCED TECHNOL II DIAG PROCED TECHNOL III DIAG PROCED TECHNOL IV PHARMACY TECHNICIAN I PHARMACY TECHNICIAN II ANIMAL CARE I ANIMAL CARE II ANIMAL CARE III VETERINARY TECHNOLOGY I VETERINARY TECHNOLOGY II VETERINARY TECHNOLOGY III VETERINARY TECHNOLOGY IV ELECTRICAL TRADES I ELECTRICAL TRADES II ELECTRICAL TRADES III MACHINING TRADES I MACHINING TRADES II MACHINING TRADES III MACHINING TRADES IV PIPE/MECH TRADES I PIPE/MECH TRADES II PIPE/MECH TRADES III STRUCTURAL TRADES I STRUCTURAL TRADES II 4 STRUCTURAL TRADES III UTILITY PLANT OPER I UTILITY PLANT OPER II EQUIPMENT MECHANIC I EQUIPMENT MECHANIC II EQUIPMENT MECHANIC III EQUIPMENT MECHANIC IV EQUIPMENT OPERATOR I EQUIPMENT OPERATOR II EQUIPMENT OPERATOR III EQUIPMENT OPERATOR IV PRODUCTION I PRODUCTION II PRODUCTION III PRODUCTION IV PRODUCTION V TRANSPORTATION MTC I TRANSPORTATION MTC II BARBER/COSMETOLOGIST CUSTODIAN I CUSTODIAN II CUSTODIAN III CUSTODIAN IV DINING SERVICES I DINING SERVICES II DINING SERVICES III DINING SERVICES IV DINING SERVICES V GENERAL LABOR I GENERAL LABOR II GENERAL LABOR III GROUNDS & NURSERY I GROUNDS & NURSERY II GROUNDS & NURSERY III LTC TRAINEE I LTC TRAINEE II LTC TRAINEE III LTC TRAINEE IV LTC TRAINEE V LTC TRAINEE VII MATERIALS HANDLER I MATERIALS HANDLER II MATERIALS HANDLER III MATERIALS SUPERVISOR SECURITY I SECURITY II SECURITY III ENGR/PHYS SCI ASST I ENGR/PHYS SCI ASST II ENGR/PHYS SCI ASST III INSPECTOR I INSPECTOR II INSPECTOR III LTC OPERATIONS I LTC OPERATIONS II

5 PROJECT PLANNER I PROJECT PLANNER II SCHEDULER POLICE COMMUNICATION TECH POLICE COMMUNICATION SUPV SERVICE DISPATCHER TELEPHONE OPERATOR INTERN TELEPHONE OPERATOR I TELEPHONE OPERATOR II COMPUTER OPERATOR INTERN COMPUTER OPERATOR I COMPUTER OPERATOR II COMPUTER OPER SUPV I COMPUTER OPER SUPV II COMPUTER PROD COORD INT COMPUTER PROD COORD I CUST SUPPORT INTERN CUST SUPPORT COORD I CUST SUPPORT COORD II CUST SUPPORT COORD III DATA ENTRY INTERN DATA ENTRY OPERATOR I DATA ENTRY OPERATOR II DATA SPECIALIST DATA SUPERVISOR ADMIN ASSISTANT INT ADMIN ASSISTANT I ADMIN ASSISTANT II ADMIN ASSISTANT III OFFICE MANAGER I OFFICE MANAGER II HEARINGS REPORTER LIBRARY TECHNICIAN I LIBRARY TECHNICIAN II LIBRARY TECHNICIAN III MEDICAL RECORDS TECH I MEDICAL RECORDS TECH II MEDICAL RECORDS TECH III MUSEUM GUIDE SALES ASSISTANT I SALES ASSISTANT II SALES ASSISTANT III STATE SERVICE TRAINEE I STATE SERVICE TRAINEE II STATE SERVICE TRAINEE III STATE SERVICE TRAINEE IV STATE SERVICE TRAINEE V PROGRAM ASSISTANT I PROGRAM ASSISTANT II STATE SERV PROF TRAIN I STATE SERV PROF TRAIN II STUDENT TRAINEE I STUDENT TRAINEE II STUDENT TRAINEE III STUDENT TRAINEE IV ENGR/PHYS SCI TECH I ENGR/PHYS SCI TECH II ENGR/PHYS SCI TECH III ELECTRONICS SPEC INTERN ELECTRONICS SPEC I ELECTRONICS SPEC II ELECTRONICS SPEC III ELECTRONICS SPEC IV LABORATORY COORD I LABORATORY COORD II LABORATORY COORD III TEACHER AIDE CHILD CARE AIDE EARLY CHILDHOOD EDUC I EARLY CHILDHOOD EDUC II 5