VU University Amsterdam

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1 VU University Amsterdam University Centre IT November 2010 version 1.0

2 This document describes how to access and configure Outlook Contents 1. Contents 2 2. Overview Settings 2 3. Requirements 2 4. Opening and configuring Outlook 3 5. Setting a signature 5 6. Setting an autoreply (vacation response) 6 7. Configuring delegates 7 8. Opening a shared mailbox 8 9. Opening a shared calendar Assistance UC-IT Service desk Overview Settings Account Type: Exchange Description: VU-Mail Address: f.h.lastname@vu.nl or f.h.lastname@student.vu.nl Exchange Server: Domain: vu User Name: <VU-net-id> Password: <VU-net-id Password> 3. Requirements The following requirements should be met to configure Microsoft Outlook 2011 and connect to the exchange 2010 mail server. A Macintosh computer with OSX or later and Outlook 2011 installed. An active internet connection. Your VU-net-id. University Centre IT VU University Amsterdam 2

3 4. Opening and configuring Outlook In de Finder menu bar choose Go and select Applications. Open the application Outlook that will probably be in the Microsoft Office 2011 folder. When Outlook is started for the first time it will guide you trough a setup wizard. Select add account If you don t get the wizard open Outlook and go to the toolbar in the main menu, select Tools and then select Accounts from the dropdown-menu. In the accounts menu click on the + on the bottom left and select Exchange University Centre IT VU University Amsterdam 3

4 Select Exchange Account Enter the following information: address*: < address> Method: User Name and Password User name: <VU-net-id> Password: <VU-net-id password> Configure automatically: Mark on Click on the add Account *Note: Your address will consist of the letters of your firstnames separated with dots, then your lastname ending when you are an employee when your are a student. If you have entered your address and VU-net-id correctly Outlook will automatically detect the server settings for you. This may take some time. Close the Account window and start using Outlook. University Centre IT VU University Amsterdam 4

5 5. Setting a signature Go to the toolbar in the main menu, select Tools and then select Preferences from the dropdown-menu. Go to the section and choose Signature Add a signature in the next screen by clicking the + Click on Default Signatures to set what signature should be used for each account. University Centre IT VU University Amsterdam 5

6 6. Setting an autoreply (vacation response) Go to the toolbar in the main menu, select Tools and then select Out of Office... from the dropdown-menu. Select Send Out of Office messages Type the answer you want to be sent in your absence in under Reply to messages with: and Reply once to each sender outside my company with: Click OK. University Centre IT VU University Amsterdam 6

7 7. Configuring delegates Go to the toolbar in the main menu, select Tools and then select Accounts from the dropdown-menu. Select the VU-Mail account and click on advanced Select the Delegates tab and click on the + under Delegates who can act on my behalf. University Centre IT VU University Amsterdam 7

8 In the search field, enter the surname of the user whom you wish to delegate and click Find Select the user from the list and click OK A window will be displayed in which you can enter the permissions for the selected user. Select the set of permissions you wish to grant for each category. Click OK. 8. Opening a shared mailbox Go to the toolbar in the main menu, select Tools and then select Accounts... from the dropdown-menu. University Centre IT VU University Amsterdam 8

9 Select the VU-Mail account and click on advanced Select the Delegates tab and click on the + under People I am a delegate for. Enter the name of the shared mailbox in the search field an click on Find Select the correct mailbox from the list and click on Ok University Centre IT VU University Amsterdam 9

10 9. Opening a shared calendar Click File in the top left corner. Select Open and then select Other User s Folder Select Calendar from the dropdown menu. Enter the surname of the person whose calendar you wish to open and click OK. If there is more than one person with the same surname you will be asked to select the appropriate name from a list. Selected the correct name and click Select. Click OK 10. Assistance UC-IT Service desk If you did not manage to get the wireless working then please contact the UC-IT Service desk. Located at the central service desk in the main building 0A.11 Hours of operation: Monday to Friday: 9:00 am - 5:00 pm ucit-servicedesk@vu.nl Phone: University Centre IT VU University Amsterdam 10