SAN ANTONIO WATER SYSTEM PURCHASING DEPARTMENT

Transcription

1 SAN ANTONIO WATER SYSTEM PURCHASING DEPARTMENT Issued By: Clifford Gorman Date Issued: June 26, 2014 BID NO.: FORMAL INVITATION FOR BIDS BIENNIAL CONTRACT FOR HVAC SYSTEM MAINTENANCE AND RELATED MINOR REPAIRS ADDENDUM 3 Sealed bids addressed to the Purchasing Director, San Antonio Water System, 2800 US Hwy 281 North, Administration Bldg., 5 th Floor, San Antonio, TX will be received until 3:00 p.m., July 2, 2014 and then publicly opened and read aloud for furnishing materials or services as described herein below, The San Antonio Water System Purchasing Department is willing to assist any bidder(s) in the interpretation of bid provisions or explanation of how bid forms are to be completed. Assistance may be received by visiting the Purchasing Office in the SAWS Main Office, 2800 US Hwy 281 North, San Antonio, TX 78212, or by calling (210) This invitation includes the following: Invitation for Bids Terms and Conditions of Invitation for Bids Specifications and General Requirements Price Schedule The undersigned, by his/her signature, represents that he/she is authorized to bind the Bidder to fully comply with the Specifications and General Requirements for the amount(s) shown on the accompanying bid sheet(s). By signing below, Bidder has read the entire document and agreed to the terms therein. Signer s Name: Firm Name: (Please Print or Type) Address: Signature of Person Authorized to Sign Bid City, State, Zip Code: Address: Telephone No.: Fax No.: Please complete the following: Prompt Payment Discount: % days. (If no discount is offered, Net 30 will apply.) Please check the following blanks which apply to your company: Ownership of firm (51% or more): Non-minority Hispanic African-American Other Minority (specify) Female Owned Handicapped Owned Small Business (less than $1 million annual receipts or 100 employees) Indicate Status: Partnership Corporation Sole Proprietorship Other (specify) Tax Identification Number: To report suspected ethics violations impacting the San Antonio Water System, please call Page 1 of 15

2 This addendum is being issued to modify the scope of the bid. It is the intention of this addendum to remove all references to maintaining the chillers and pumps from this bid solicitation. The and Equipment listing and the price schedule have also been modified. This addendum must be returned with the bid submittal! Page 11 Scope currently reads; The San Antonio Water System is soliciting bids for the services of a qualified contractor to provide scheduled maintenance and repair parts and service for heating and air conditioning systems to include troubleshooting, and diagnosis. Equipment consists of various brands of split systems as well as Trane Water Cooled Screw Chillers and Carrier Air-cooled Liquid Chillers. Repair will be limited to minor repairs not-to-exceed $1,500 such as minor leaks, switches, relays, or other small parts identified when conducting scheduled maintenance, not to include the replacement of any major components. This contract will include equipment located at SAWS facilities throughout San Antonio and surrounding areas. Is being revised to read; The San Antonio Water System is soliciting bids for the services of a qualified contractor to provide scheduled maintenance and repair parts and service for heating and air conditioning systems to include troubleshooting, and diagnosis. Equipment consists of various brands of split systems and water cooled air handlers. Repair will be limited to minor repairs not-to-exceed $3,000 such as minor leaks, switches, relays, or other small parts identified when conducting scheduled maintenance, not to include the replacement of any major components. This contract will include equipment located at SAWS facilities throughout San Antonio and surrounding areas. Page 12 MINIMUM QUALIFICATIONS FOR PROSPECTIVE BIDDERS PERFORMING HVAC SERVICES 3. currently reads; Contractor shall have on its staff at least four (4) journeyman technicians with at least six (6) years experience each in the servicing and repairing of commercial/industrial HVAC systems. Provide the names of these individuals along with documentation substantiating the requested years of experience. Is being revised to read; Contractor shall have on its staff at least four (4) journeyman technicians with at least six (6) years experience each in the servicing and repairing of commercial HVAC systems. Provide the names of these individuals along with documentation substantiating the requested years of experience. Page 13 SPECIFICATIONS 8. currently reads; Prior to accomplishing any work, the SAWS Department representative will be notified of any repairs or replacement which are needed. Repairs or replacement of parts will not exceed $1,500. SAWS reserves the right to take bids for actual repair or replacement of parts. Revised 4/16/13 Page 2 of 15

3 Is being revised to read; Prior to accomplishing any work, the SAWS Department representative will be notified of any repairs or replacement which are needed. Repairs or replacement of parts will not exceed $3,000. SAWS reserves the right to take bids for actual repair or replacement of parts. Page 14 SERVICE AND MAINENANCE SPECIFICATIONS C. currently reads; The completed and signed HVAC Scheduled Maintenance Checklist or Chiller Scheduled Maintenance Checklist shall be left with the SAWS Facilities Maintenance representative to verify that all items have been checked. Is being revised to read; The completed and signed HVAC Scheduled Maintenance Checklist shall be left with the SAWS Facilities Maintenance representative to verify that all items have been checked. D. currently reads; Pictures shall be provided for the following equipment whenever scheduled maintenance or cleaning is performed: condenser coils, evaporator coils, chiller tubes, water tubes located within the boiler, mechanical pump seals, air handlers and blowers. Is being revised to read; Pictures shall be provided for the following equipment whenever scheduled maintenance or cleaning is performed: condenser coils, evaporator coils, air handlers and blowers. Page 16 F HVAC SERVICE PROGRAM is being removed entirely. Page 17 Chiller Scheduled Maintenance Check List is being removed entirely. Page Related Minor Repairs A. currently reads; Contractor shall perform HVAC repair services as identified through scheduled maintenance and authorized by SAWS personnel. Services shall include only those repairs of existing HVAC systems that have been identified through the scheduled maintenance program and will not exceed $ Repairs exceeding $ or the purchase and installation of new systems in not included within the scope of this contract. Is being revised to read; Contractor shall perform HVAC repair services as identified through scheduled maintenance and authorized by SAWS personnel. Services shall include only those repairs of existing HVAC systems that have been identified through the scheduled maintenance program and will not exceed $ Repairs exceeding $ or the purchase and installation of new systems in not included within the scope of this contract. C. currently reads; Any repair proposed that is anticipated to exceed $ will require SAWS to obtain multiple quotes, and the purchase will not be made under this contract. Any exceptions require the written approval of Clifford Gorman, Contracting & Purchasing Specialist, prior to work beginning. Any project performed in excess of this amount, not following the established process will not be paid. Page 3 of 15

4 Is being revised to read; Any repair proposed that is anticipated to exceed $ will require SAWS to obtain multiple quotes, and the purchase will not be made under this contract. Any exceptions require the written approval of Clifford Gorman, Contracting & Purchasing Specialist, prior to work beginning. Any project performed in excess of this amount, not following the established process will not be paid. E. currently reads; At the conclusion of each repair of equipment, the Contractor shall provide a performance and maintenance evaluation as defined in the attached HVAC Service Repair Checklist or Annual Chiller Scheduled Maintenance Check List for the type of system they are repairing. Is being revised to read; At the conclusion of each repair of equipment, the Contractor shall provide a performance and maintenance evaluation as defined in the attached HVAC Service Repair Checklist. Pages are to be replaced with the attached LOCATION AND EQUIPMENT LISTING and PRICE SCHEDULE All other terms, conditions, requirements and specifications remain unchanged. Page 4 of 15

5 LOCATION AND EQUIPMENT LISTING Audubon Visitor s Center Pleasanton Road San Antonio, TX Units Size Mounted 2 1 1/2 Ton Split Roof 1 2 Ton Split Sys Roof 1 3 Ton Split Sys Roof Dos Rios Plant 3495 Valley Road San Antonio TX Units Size Type Belts Admin. Bldg. (Old Lab.) 1 41 K.W. Roof 2 Metal Analysis Room 2 Roof (Carrier) 2 Analytical Room 1 Walk-in (Bally) Analytical Room 1 Roof (Carrier) 11 Analytical Office 1 Roof (Carrier) Admin. Office 1 20 Ton Roof 1 Adm. Conference Room and Hall 3 Floor Side mounts Floor Admin. Offices 7 Floor Side mounts Floor O & M Bldg. 1 WSHP Units Roof 1 O & M Locker Rm. 3 WSHP Units Ceiling 1 O & M Corridor 1 WSHP Units Ceiling 1 O & M Lunch Room 2 WSHP Units Ceiling 1 O & M Locker Room 3 WSHP Units Ceiling 1 O & M Offices 2 WSHP Units Floor 1 O & M Elec. Shop 1 WSHP Units Ceiling 1 O & M Machine Shop Office 1 WSHP Units Ceiling 1 O & M Supply Office 1 WSHP Units Ceiling 1 O & M Supply Office 1 WSHP Units Wall 1 Guard House 2 Wall Monitor Bldg. 1 Roof DAF Bldg. 1 Roof Boiler Bldg. 1 Roof Digester Bldg. 1 Roof BFP Bldg. 1 Roof Blower Bldg. 1 Roof Chlorine Bldg. 1 Roof SMS Bldg. 1 Exterior SMS Bldg. 1 Interior Odor Control Unit Ton Roof Page 5 of 15

6 Dos Rios Plant 3495 Valley Road San Antonio TX Continued Units Size Type Belts Motor Control Center B Ton Roof Motor Control Center B Ton Roof Motor Control Center E Ton Roof Motor Control Center E Ton Roof Organic Room 1 ¾ Ton Roof Analyzer Bldg. 1 West Window Chlorination Bldg. 1 Roof O & M Bldg. Heaters 13 Ceiling Equipment Maintenance Vehicle Facility 1 5-Ton Outside Eastside Multi-Service Center 3930 E. Houston St. San Antonio TX Admin. Bldg., 1st Floor 1 1-1/2-Ton Ceiling above roof Janitorial Room A-1, Coffee Shop, (Compressor outside door Storage A-2-A, Hallway Between next to Storeroom) Adm. Bldg. & Bldg. A Admin. Bldg. 1st Floor 2 4-Ton Closet room. 1-A Room , 109, & Ton Closet room 1-A (Compressor on roof) Admin. Bldg. 1st Floor 1 5-Ton Closet room 110 Room 107, 108 & 110 (Compressor on roof) Admin. Bldg. 1st Floor 1 2-Ton Ceiling in room Room 110-A & 110-B #R-110-A Units Size Mounted Admin. Bldg. 1st Floor 1 3-Ton Airhandler in Warehouse Room & (Compressor on roof) 1-C Telephone & Cashiers Room 1-Ton Split System (compressor located outside) Admin. Bldg. 2st Floor Rooms 201, 203, 2 3-Ton Closet Room 2-D # & Ton Closet Room 2-D # 4 (Compressor on roof) Page 6 of 15

7 Eastside Multi-Service Center 3930 E. Houston St. San Antonio TX Continued Admin. Bldg. 2st Floor Rooms 202, , 2-C & 2G 1 5-Ton Closet Room 218 (Compressor on roof) Admin. Bldg. 2st Floor Supply Div. Rooms 208, 209, and Ton Ceiling of Room 218 (Compressor on roof) Admin. Bldg. 2st Floor Rooms 214, 214-B and 214- C 1 2-1/2-Ton Ceiling of 2nd Floor Credit Union Room 214 (Compressor on roof) Admin. Bldg., 3rd Floor 1 5-Ton 3rd Floor Bldg. A Wash Rack 1 1-ton Window Bldg. A Lab #A Ton Ceiling Coffee Shop #A-2 (compressor on ground by ice machine) Training Room #A-2, Foreman s Room #A-3 Bldg. B Room #B-3 Equipment Admin. Office 1 1 1/2 Ton Split System Salvage Shop 2 2 Ton Window Bldg. B Room B /2-Ton Close B-7 (compressor in rear Meter Shop of ground) 1 Equipment Maintenance A /2-Ton Package Unit Restroom #R Ton Closet Warehouse Warehouse Counter #R-122 (compressor on roof) General Foreman s Room R-109 Headquarters Tower U.S. Hwy. 281 N. San Antonio TX Tower 1 Headquarters Key Shop-Garage Area 1st Floor Fan Coil Unit 1 Elevator Rm-1st Fl. under Breezeway Fan Coil Unit 1 Twr 1 Chiller Rm FCU GB-1 Fan Coil Unit 1 Page 7 of 15

8 First Floor Second Floor Roof Top Exhaust Fans- Over Back Dock Ef R-2 Kitchen Exhaust 1 Ef R-3 Kitchen Exhaust 1 Ef K-1 Kitchen Exhaust 1 Ef K-2 Kitchen Exhaust 1 Ef K-2 Kitchen Exhaust 1 AHU R-6 OA AHU 1 3rd Floor Fan Coil Unit Rm-351 Air Handler DX Coil 1 Liebert Unit 1 Data Room 20 ton unit Air Cooled Condenser 2 Liebert Unit 2 Data Room 20 ton unit Chill water Air Handler DX Coil 2 Liebert Unit 3 Data Room 20 ton unit Chill water Air Handler DX Coil 2 4th Floor 5th Floor Penthouse Roof R-1 Air Handler DX Coil 2 R-2 Air Handler DX Coil 2 Elevator Room R-3 Air Handler DX Coil 1 Tower 1 Roof Top units Liebert Unit ton unit Twr. 1 Roof Top Liebert Unit ton unit Twr. 1 Roof Top Liebert Unit ton unit Twr. 1 Roof Top Headquarters Tower 1 Continued 2800 U.S. Hwy. 281 N. San Antonio TX Liebert Unit ton unit Twr. 1 Roof Top Liebert Unit ton unit Twr. 1 Roof Top Trane Unit ton unit Twr. 1 Roof Top OA AHU R-5 2 OA AHU R-4 2 Trane Condenser R-3 15 ton unit Twr. 1 Roof Top Exhaust Fan R-3 1 Page 8 of 15

9 Exhaust Fan R-4 1 Headquarters Tower U.S. Hwy. 281 N. San Antonio TX First Floor Second Floor 3rd Floor Northside Southside Trane Fan Coil Units Roof Top Units Exhaust Fan 2R-1 1 Trane Condensing Unit 3 Ton Unit OA AHU R-1 1 OA AHU R-2 1 Fan Coil unit R2 Elevator Room Stairway 1 Toilet Exhaust FanR1 1 Trane Condensing Unit 24-1 Trane Condensing Unit 24-2 Trane Condensing Unit 24-3 Trane Condensing Unit 24-4 Tower 1 Breezeway Fan Coil Units Headquarters Tower 2 Continued 2800 U.S. Hwy. 281 N. San Antonio TX McQuey 1 Above Ceiling 1 McQuey 2 Above Ceiling 1 McQuey 3 Above Ceiling 1 McQuey 4 Above Ceiling 1 Tower 2 Breezeway Units Fan Coil Units McQuey1 Above Ceiling 1 Page 9 of 15

10 McQuey2 Above Ceiling 1 McQuey3 Above Ceiling 1 Basement Mailroom Fan Coil Unit 2B-1 1 Janitor Office FCU B-1 1 Exhaust Fan Chiller Room 1 Leon Creek Plant 1104 Mauerman Rd. San Antonio TX Units Size Type O&M Bldg. 2 5 Ton Carrier Blower Bldg. 1 5 Ton Magic Air Blower Bldg. 2 1 Ton Window Type Digester Control Room 1 1 Ton Window Type New Digester Control Room 1 1 Ton Bard Wall Unit BFP Building 2 1 Ton Window Type DAF Building 1 1 Ton Window Type Crew Quarters 2 1 Ton Window Type RAS Control Panels 6 ¼ Ton Elec. Cooling Panel Backwash Bldg. Panel 2 ¼ Ton Elec. Cooling Panel Backwash Bldg Ton Window Type RAS Control Panel 3 ¼ Ton Elec. Cooling Panel OC/FEQ/MCC Panel 2 5 Ton Payne Guard House 1 1 Ton Coleman Roof Mount Instrument Office 1 ½ Ton Window Unit Market Street Pump Station 106 W. Market St. San Antonio TX Medio Creek Facility 2231 Hunt Lane San Antonio TX Units Size Type 1 3-Ton Single Unit Roof 1 5-Ton Single Unit Units Size Type Administration Office 1 Roof Generator Building 1 2 Ton Roof Break Room Ton Window Storage Building 1 ¾ Ton Window BFP Building 1 1 Ton Window Operations Building Ton Window Crew Quarters Ton Window Generator Building 1 2 Ton Page 10 of 15

11 BFP Building Ton Window Operations Building Ton Window New Pump Shop 1 1-Ton Heat Pump Exterior New Administration Building 1 5-Ton Trane Heat Pump Exterior Guardhouse 1 Window Unit Radio Tower 2 Brad Side Mounts Mission Road Facility 517 Mission Rd. San Antonio TX Units Size Type Belts /2 Ton Roof Ton Ton /2 Ton Ton Ton - Communication Room 1 2 Ton Roof Top V.P.O.C Quality Control Bldg. (Managers Office) 1 5 Ton Roof Top Mission Service Center 515 Mission Rd. San Antonio TX Units Size Type Belts 1 30-Ton Roof Ton /2 Ton /2 Ton - Northeast Service Center O'Connor Rd. San Antonio TX Northwest Service Center 6003 Wurzbach Rd. San Antonio TX ton Roof Unit ton Roof Unit 1 7-1/2-ton Roof /2-ton Roof Unit 1 Page 11 of 15

12 Salado Creek Plant Blue Wing Rd. San Antonio TX Ton Roof Unit Ton Window (Tool Storage) 1 7-1/2-Ton Roof (Break room) 1 Units Size Type C12/S02 Bldg. 1 1 Ton McClean Midwest OC/FL/MCC 2 5 Ton Trane Twin Oaks (ASR) Facility 4588 Hardy Rd., Elmendorf TX Units Size Type Administration Building: 2 3-Ton Split System Exterior 2 2-Ton Split System Exterior 1 7 1/2-Ton Split System Exterior Chemical Building 1 1 1/2-Ton Split System Exterior Guard Shack 1 2-Ton Split System Exterior (Infinity System 19 SEER) Van Dyke Service Center 254 Seale Road San Antonio TX Units Size Type 254 Seale Road 2 3 Ton Mech. Rm 1 5 Ton Mech. Rm SAWS Environmental Lab 3610 Valley Road San Antonio TX units size Type Belts AhU-1 1 Air Handler DX Coil 2 AhU-2 1 Air Handler DX Coil 2 Exhaust Fan Exhaust Fan Walk-in Cooler Walk-in Cooler Walk-in Cooler 128 condenser 1 Walk-in Cooler 129 condenser 1 Carrier Chiller 30xa Page 12 of 15

13 Carrier Chiller 30xa Chill Water Pumps #1 1 Chill Water Pumps #2 1 Hot Water Reheat Pump#1 1 Hot Water Reheat Pump#2 1 Rite Reheat Boiler Million BTU Domestic Water Boiler 1 Ahu -3 Rm Air Handler Carrier Cond. for Ahu-3 roof top 1 3 ton Condenser Hildebrand 643 E. Hildebrand Ave. San Antonio TX Units Size Type Belts Rudd condensers 2 3-Ton Split System Exterior Rudd Air Handlers 2 3-Ton Split System Interior Page 13 of 15

14 PRICE SCHEDULE GROUP 1 Annual Scheduled Maintenance Pricing is to include all items on the HVAC and Chiller Scheduled Maintenance Checklists, considering parts, labor, mobilization and supplies. Item # Annual Scheduled Maintenance Price 1 Audubon Visitor s Center $ $ 2 Dos Rios Plant $ $ 3 Eastside Multi-Service Center $ $ 4 Headquarters Tower 1 $ $ 5 Headquarters Tower 2 $ $ 6 Leon Creek Plant $ $ 7 Market Street Pump Station $ $ 8 Medio Creek Facility $ $ 9 Mission Road Facility $ $ 10 Mission Service Center $ $ 11 Northeast Service Center $ $ 12 Northwest Service Center $ $ 13 Salado Creek Plant $ $ 14 Twin Oaks (ASR) Facility $ $ 15 Van Dyke Service Center $ $ 16 SAWS Environmental Lab $ $ 17 Hildebrand $ $ TOTAL GROUP 1 $ Biennial Scheduled Maintenance Total GROUP 2 Item 1 Related Repair Labor Repair Services on HVAC systems shall include troubleshooting, diagnosis and related repairs as called for in the Specifications and authorized by SAWS Normal business hours Between the hours of 7:00 a.m. and 5:00 p.m. Monday through Friday except SAWS approved holidays. Item Technician Type Price Per Hour Estimated Biennial Hours Extended Price A Master $ 50 $ B Journeyman $ 100 $ C Apprentice $ 65 $ TOTAL GROUP 2 ITEM 1 $ Page 14 of 15

15 ITEM 2 PARTS AND MATERIALS It is estimated that the San Antonio Water system will require $30, worth of parts and material biennially. Contractor shall be reimbursed for all parts and materials at Contractor s cost plus (not to exceed 20%) Note: Parts and materials below a unit price of $10.00 are not reimbursable by SAWS as these expenses are to be made part of the repair services herein and shall be included in the hourly rate. Parts Markup Contractor Cost + % $15, X Parts Markup = TOTAL GROUP 2 ITEM 2 $ TOTAL GROUP 2 $ GRAND TOTAL GROUP 1+2 $ Page 15 of 15