Starting at $1,800.00

Transcription

1 DAY OF/MONTH OF PLANNING: For the Bridal couple that will do the majority of work for their wedding and only need someone present the day of to ensure that everything runs smoothly. The wedding coordinator will meet with the bridal couple and their families 4-6 weeks prior to the event so that she can familiarize herself with your plans and contracts. On your wedding day, you can relax and enjoy yourself with family and friends knowing that a professional is handling all the details. Initial Complimentary Consultation one month before the wedding Available via and phone to answer any questions after initial consultation Preparation of Wedding Day Itinerary/schedule Review of all vendor contracts On site meeting with reception venue director Attendance at the taste testing Ceremony Venue walkthrough prior to wedding rehearsal Distribute timeline to all vendors two weeks prior to wedding Confirm receipt of timelines by vendors and address/resolve any issues Organize and direct wedding rehearsal Distribute wedding day schedule/timeline to bridal party Pick up items needed for the wedding (ceremony and reception) Management of Event the day of from beginning to end One assistant for the day of the wedding Wedding Day Emergency Kit Professional Discounts on Accessories needed for wedding Starting at $1, Additional assistants may be required for weddings over 100 guests Wedding Day Event Management Rehearsal Coordination Assist officiant with rehearsal Provide wedding party and family itinerary for wedding day Discuss schedule and answer any question regarding ceremony/reception Instruct ushers on seating guests and other duties Collect items for wedding day (favors, programs, place cards, menus etc.) Ceremony Ensure ceremony location is set-up according to diagrams and instructions Ensure that personal flowers arrive timely Assist the bride in dressing Make sure families are ready for pictures in a timely manner Make sure the rings and ceremony items needed are with the appropriate individuals Cue officiant and musicians as to the start of ceremony

2 Ceremony (continued) Line up and cue the wedding party for the processional Greet and assist guests to the ceremony area Assist photographer with family pictures after ceremony Assist guests with special needs Direct guests to the cocktail reception after ceremony ends Cocktail/Reception Ensure that the cocktail/reception area is set-up to receive guests Set-up the cocktail/reception area as per instructions (place cards, guest book, gift table, etc) Ensure that musicians-if using-have appropriate equipment to perform tasks required of them Attend sound check with the D.J. /Band Set-up reception area as per instructions (favors, menus, card table numbers etc) Alert banquet captain of any dietary needs of any guests Direct guests to the reception location Answer guest questions and/or concerns Communicate with banquet captain to ensure a smooth event Bustling of wedding gown Insure microphones for speeches and toasts are working and in right location Work with MC, Musicians throughout the evening to ensure the approved schedule is executed and everything is running timely Grand Entrance Inform M.C. as to the correct pronunciation of names Cue Master of Ceremonies to begin introductions Notify individuals of speeches, toasts, and other events occurring throughout the evening Insure that the photographer, and videographer are present for all the highlights of the wedding Insure that all items are available for the cake cutting ceremony Assist with the movement of gifts to the designated location BASIC WEDDING PLANNING: Our most frequently selected package allows the bridal couple and their families to be involved in all stages of planning their wedding with some assistance from the bridal consultant. The services in this package provide the families with a peace of mind and confidence knowing that all the details are handled thoroughly and efficiently. Initial Complimentary Consultation to discuss vision, goals, and requirements Available via or phone to answer any questions Guidance on wedding related issues Vendor Referral list Preparation of Wedding Day Itinerary Assistance with vendor selections and contracts On site meeting with reception venue director Accompany to the meal/tasting selection with reception venue Confirm final vendor selection Attend and direct wedding rehearsal Distribute wedding Day schedule and go over it with bridal party and family at rehearsal Assistance with seating arrangements and floor plans Confirm and provide detailed instructions to all contracted vendors Distribute final payments/gratuities to service providers Transport gifts and all wedding items to responsible party Two on site assistants

3 Management of Event from beginning to end Wedding Day Emergency Kit Professional Discounts on Accessories needed for wedding Starting at $2, Additional assistants may be required for weddings over 100 guests Wedding Day Event Management Rehearsal Coordination Assist officiant with rehearsal Provide wedding party and family itinerary for wedding day Discuss schedule and answer any question regarding ceremony/reception Instruct ushers on seating guests and other duties per bride s requests Collect items for wedding day (favors, programs, place cards, menus etc.) Ceremony Ensure ceremony location is set-up according to diagrams and instructions Ensure that personal flowers arrive timely Assist the bride in dressing Make sure families are ready for pictures in a timely manner Make sure the rings and ceremony items needed are with the appropriate individuals prior to the ceremony Cue officiant and musicians as to the start of ceremony Line up and cue the wedding party for the processional Greet and assist guests to the ceremony area Assist photographer with family pictures after ceremony Assist guests with special needs Direct guests to the cocktail reception after ceremony ends Cocktail/Reception Ensure that the cocktail/reception area is set-up to receive guests Set-up the cocktail/reception area as per instructions (place cards, guest book, gift table, etc) Ensure that musicians-if using-have appropriate equipment to perform tasks required of them Attend sound check with the D.J. /Band Set-up reception area as per instructions (favors, menus, card table numbers etc) Alert banquet captain of any dietary needs of any guests Direct guests to the reception location Answer guest questions and/or concerns Communicate with banquet captain to ensure a smooth event Bustling of wedding gown Insure microphones for speeches and toasts are working and in right location Work with MC, Musicians throughout the evening to ensure the approved schedule is executed and everything is running timely Grand Entrance Inform M.C. as to the correct pronunciation of names Cue Master of Ceremonies to begin introductions Notify individuals of speeches, toasts, and other events occurring throughout the evening

4 Cocktail/Reception (continued) Insure that the photographer, and videographer are present for all the highlights of the wedding Insure that all items are available for the cake cutting ceremony Assist with the movement of gifts to the designated location FULL PLANNING/MANAGEMENT: Perfect for the bridal couple that would like a more personal approach in planning their wedding day and would like for the consultant to handle the details of everyday planning. In this package every detail is attended to by the coordinator ensuring the bridal couple the free time to enjoy their engagement period. We will assist with the selection of your venues and vendors. We will communicate with all parties involved by providing schedules and timelines to ensure that your wedding day is flawless. Initial Complimentary Consultation to discuss vision, goals, budget, design and theme Unlimited personalized consultation meetings Available via or phone to answer any questions Develop, maintain and manage wedding budget Develop a detailed wedding day schedule Etiquette Guidance on any wedding related issues Create and maintain a Guest List Create a personal bridal calendar to keep you on track by providing task checklists Assistance with Theme development Select and secure location for the ceremony and reception Assistance in planning and coordinating the wedding ceremony (officiant, music selections, vows, readings, programs, etc.) Assist in the selection of vendors (florist, photographer, video, hair, makeup, music, etc.) Attend vendor meetings of your choosing Review of professional wedding contracts Attend on site meeting with catering or venue manager Attend and direct wedding rehearsal Assistance with seating arrangements and floor plans Tracking of guest responses Initiate a call list for guests that haven t responded Provide Marriage License Information Accommodations for out of town guests Hotel Room Block Assistance Secure all rental items needed Finalize details and instructions with all contracted vendors Assistance with delivering of welcome bags/baskets to guests Review usher duties and advise on escort procedures Distribute and review wedding day schedule with bridal party and family at rehearsal Assistance in tracking vendor deposits, payments, due dates Distribute final payments/gratuities to service providers Gather all items needed for the ceremony and reception Wedding Gown Preservation

5 Bouquet Preservation Mailing of Wedding Announcements Management of Event the day of the wedding from beginning to end Three Assistants for day of the wedding Professional Discounts on Accessories needed for the wedding Starting at $5, Wedding Day Event Management Rehearsal Coordination Assist officiant with rehearsal Provide wedding party and family itinerary for wedding day Discuss schedule and answer any question regarding ceremony/reception Instruct ushers on seating guests and other duties per bride s requests Collect items for wedding day (favors, programs, place cards, menus etc.) Ceremony Ensure ceremony location is set-up according to diagrams and instructions Ensure that personal flowers arrive timely Assist the bride in dressing Make sure families are ready for pictures in a timely manner Make sure the rings and ceremony items needed are with the appropriate individuals prior to the ceremony Cue officiant and musicians as to the start of ceremony Line up and cue the wedding party for the processional Greet and assist guests to the ceremony area Assist photographer with family pictures after ceremony Assist guests with special needs Direct guests to the cocktail reception after ceremony ends Cocktail/Reception Ensure that the cocktail/reception area is set-up to receive guests Set-up the cocktail/reception area as per instructions (place cards, guest book, gift table, etc) Ensure that musicians-if using-have appropriate equipment to perform tasks required of them Attend sound check with the D.J. /Band Set-up reception area as per instructions (favors, menus, card table numbers etc) Alert banquet captain of any dietary needs of any guests Direct guests to the reception location Answer guest questions and/or concerns Communicate with banquet captain to ensure a smooth event Bustling of wedding gown Insure microphones for speeches and toasts are working and in right location Work with MC, Musicians throughout the evening to ensure the approved schedule is executed and everything is running timely Grand Entrance Inform M.C. as to the correct pronunciation of names Cue Master of Ceremonies to begin introductions Notify individuals of speeches, toasts, and other events occurring throughout the evening

6 Cocktail/Reception (continued) Insure that the photographer, and videographer are present for all the highlights of the wedding Insure that all items are available for the cake cutting ceremony Assist with the movement of gifts to the designated location CONSULTATION SERVICES BY THE HOUR: He proposed! You said Yes! Where do you go from here? This service is for the bride and groom who need direction and guidance in planning their wedding day but are planning to do all the tasks themselves. At the consultation meeting, you will be given all the tools necessary to begin the planning process-the when, where and how. We can answer all of your questions and get you started on the right path. This service is contracted on an hourly basis. Consultations may include: ( but are not limited to the following services) Theme Design Budget Development/Analysis Schedules and Timelines Vendor Referral Etiquette Advice Contract Review Venue Recommendations Please contact us for a quote. CREATE-A-PACKAGE: Don t see a package that is right for you? Every Couple is different in what they want assistance with. Mix and Match services from our designed packages and A la Carte selection and customize your own package to reflect your needs. Price is based on services selected. Please contact us for a quote. DESTINATION WEDDINGS: Napa Valley, Hawaii, Santorini, Santa Barbara are just a few locations that have been chosen by our brides to host their destination wedding. Whether a small intimate gathering or a gala for many, we can assist you in planning a fun filled weekend for your guests as well as yourself. Enjoy your time with your friends and family and let us do all the work. Please contact us for a quote. A LA CARTE SERVICES: Additional services may be added to any collection package. Services can be contracted on an hourly basis. Assistance with Theme, Design or Décor Additional Meetings Additional Assistants for Day of the Wedding Assist in the coordination of other events such as but not limited to: Rehearsal Dinner Bridesmaid s Luncheon Bachelorette Party Bridal Shower Address, assemble and mail out invitations

7 Create a detailed budget for the event Create a ceremony program (vows, readings, etc.) Plan activities for out of town guests Create and assemble gift baskets for out of town guests Distribute gift baskets to out of town guests Assist in seating arrangements and floor plans Maintain Guest List Track and update guest reservations Assemble and print guest place cards Design and assemble items needed for wedding (favors, programs, menu cards, bows etc.)