810 - Invoice. Set Number Set Name - Invoice Functional Group - IN

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2 810 - Invoice Set Number Set Name - Invoice Functional Group - IN This standard contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided. Message Name: Toys R Us Invoice 810 Message Version: ANSI X Date Released: April 20, 2000 Message Type: /10/14 Page 2

3 810 - Invoice Segments Pos Seg Name Req Max Loop Header Level 010 ISA Transmission Control Header M GS Functional Group Header M ST Transaction Set Header M BIG Beginning Segment for Invoice M CUR Currency R 1 LOOP ID-N1 Loop Repeat N1 Name R N2 Additional Name Information O N3 Address Information R N4 Geographic Location R REF Reference Numbers R ITD Terms of Sale/Deferred Terms of Sale R 5 Item Level LOOP ID-IT1 Loop Repeat IT1 Baseline Item Data (Invoice) M TXI Tax Information M 10 LOOP ID-PID Loop Repeat PID Product/Item Description O REF Reference Numbers M 2 LOOP ID-SAC Loop Repeat SAC Service, Promotion, Allowance, or Charge O 1 Information Summary Level 170 TDS Total Monetary Value Summary M TXI Tax Information M AMT Monetary Amount M 3 LOOP ID-SAC Loop Repeat SAC Service, Promotion, Allowance, or Charge O 1 Information 210 CTT Transaction Totals M SE Transaction Set Trailer M GE Functional Control Trailer M IEA Transmission Control Trailer M 1 07/10/14 Page 3

4 ISA Transmission Control Header To start and identify an interchange of one or more functional groups and interchange-related control segments Authorization information M ID 02/02 00 Qualifier Authorization information M AN 10/10 Blank Security information Qualifier M ID 02/ Security Information M AN 10/10 Blank Sender ID Qualifier M ID 02/02 Define by Sender Sender ID M ID 15/15 Define by Sender Receiver ID Qualifier M ID 02/ Receiver ID M ID 15/15 Test Prod Interchange Date M DT 06/06 YYMMDD Format Interchange Time M TM 04/04 HHMM Format Interchange Standard ID M ID 01/01 U Interchange Version ID M ID 05/ Interchange Control Number M N0 09/09 Sequentially Assigned Number Acknowledgement Requested M ID 01/ Production / Test indicator M ID 01/01 Test T Prod P Subelement Seperator M AN 01/01 \ 07/10/14 Page 4

5 GS Functional Group Header To start and identify functional groups control segments Functional Identifier Code M ID 02/02 IN Application sender s Code M ID 02/12 Define by Sender Application Receiver s Code M ID 02/12 Test Prod Group date M DT 10/10 CCYYMMDD Format Group Time M TM 02/02 HHMM Format Group Control Number M N0 15/15 Sequentially Assigned Number Responsibility Agency Code M ID 02/02 X Version M ID 15/ /10/14 Page 5

6 ST - Transaction Set Header To indicate the start of a transaction set and to assign a control number Transaction Set Identifier Code M ID 3/ Transaction Set Control Number M AN 4/9 Identifying control number assigned by the originator for a transaction set. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g. 810 selects the invoice transaction set). 07/10/14 Page 6

7 BIG - Beginning Segment for Invoice To indicate the beginning of an invoice transaction set and to transmit identifying numbers and dates Invoice Date M DT 8/8 Invoice date (CCYYMMDD) Invoice Number M AN 1/10 Sender invoice number Purchase Order Date N Purchase Order Number N Release Number N Change Order Sequence Number N Transaction Type Code N Transaction Set Purpose Code N Action Code N Invoice Number N 07/10/14 Page 7

8 CUR - Currency To specify the currency (dollars pounds francs etc.) used in a transaction Entity Identifier Code M ID 2/3 VN = Vendor Currency Code M ID 3/3 Currency code Exchange Rate N Entity Identifier Code N Currency Code N Currency Market/Exchange Code N Date/Time Qualifier N Date N Time N Date/Time Qualifier N Date N Time N Date/Time Qualifier N Date N Time N Date/Time Qualifier N Date N Time N Date/Time Qualifier N Date N Time N 07/10/14 Page 8

9 N1 - Name To identify a party by type of organization name and code Entity Identifier Code M ID 2/3 ST = Ship-to BY = Buying Party SE = Selling Party Name C AN 1/ Identification Code Qualifier C ID 1/2 92 = Assigned by Buyer Identification Code C AN 2/13 ST= TRU Store/Warehouse Number SE= TRU Vendor Number BY= TRU Id Entity Relationship Code N Entity Identifier Code N 07/10/14 Page 9

10 N2 - Additional Name Information To specify additional names or those longer than 35 characters in length Name M AN 1/ Name O AN 1/35 07/10/14 Page 10

11 N3 - Address Information To specify the location of the named party Address Information O AN 1/35 ST = Ship-To Address SE = Seller Address Address Information O AN 1/35 ST = Ship-To Address SE = Seller Address 07/10/14 Page 11

12 N4 - Geographic Location To specify the geographic place of the named party City Name O AN 2/19 ST= Ship-to City SE= Seller City State or Province Code O 2/2 ST= Ship-to state SE= Seller state Postal Code O 3/9 ST= Ship-To post code SE= Seller post code Country Code O 2/3 ST= Ship-to country code SE= Seller country code Location Qualifier N Location Identifier N 07/10/14 Page 12

13 REF - Reference Numbers To specify identifying numbers Reference Number Qualifier M ID 2/3 GT Goods and Services Tax Registration Reference Number C AN 1/20 Tax registration number Description N 07/10/14 Page 13

14 ITD - Terms of Sale/Deferred Terms of Sale To specify terms of sale Terms Type Code R ID 2/2 01 =Basic 03 =Fixed date 10 =Instant 12 =Ten Days after EOM 22 =Cash Discount Terms Apply Terms Basis Date Code R ID 1/2 2 =From delivery date 3 =From invoice Date 4 =Specified Date Terms Discount Percent R R 1/5 Ex: 2.05 for 2.05 % Terms Discount Due Date C DT 8/8 Discount Due Date Terms Discount Days Due C N0 1/3 Discount Days Terms Net Due Date C DT 8/8 Net Due Date Terms Net Days C N0 1/3 Net Days Terms Discount Amount N Terms Deferred Due Date N Deferred Amount Due N Percent of Invoice Payable N Description R AN 1/80 Term Code Description Day of Month N Payment Method Code N Percent N Payment terms with vendors can be as follows: 1. Immediate Payment at Invoice Date: In this case the vendor will send ITD01 = 10 and applicable code in ITD Fixed Date: In this case the vendor will send ITD01 = 03 and ITD02 = 4, and provide the date in ITD06 3. EOM 10: In this case the vendor will send ITD01 = 12, applicable code in ITD02, and provide the date in ITD06 4. Cash Discount Payment Terms: In this case the vendor will send ITD01= 22, applicable code in ITD02, supply a date in ITD04, days in ITD05, and provide the discount percentage in ITD Net Payment terms: In this case the vendor will send ITD01= 01, applicable code in ITD02, supply a date in ITD06, and days in ITD07. 07/10/14 Page 14

15 6. Cash discount and Basic: In this case the vendors will send the segment twice. Once to provide the Cash Discount terms, (See 2) and a second time to provide the Net terms. (see 3) 07/10/14 Page 15

16 IT1 - Baseline Item Data (Invoice) To specify the basic and most frequently used line item data for the invoice and related transactions Assigned Identification M AN 6/6 Line Number Quantity Invoiced M R 1/9 Number of units invoiced Unit or Basis for Measurement Code M ID 2/2 EA = Each CT = Carton Unit Price M R 1/11 Unit price Basis of Unit Price Code N Product/Service ID Qualifier R ID 2/2 UP =UPC Code Product/Service ID R AN 13/13 UPC Code Product/Service ID Qualifier R 2/2 IT =TRU SKN Product/Service ID R R 1/6 TRU SKN Product/Service ID Qualifier R 2/2 VA = Manufacture s Number Product/Service ID R AN 1/7 Manufacture s product Id Product/Service ID Qualifier N Product/Service ID N Product/Service ID Qualifier N Product/Service ID N Product/Service ID Qualifier N Product/Service ID N Product/Service ID Qualifier N Product/Service ID N Product/Service ID Qualifier N Product/Service ID N Product/Service ID Qualifier N Product/Service ID N Product/Service ID Qualifier N Product/Service ID N 07/10/14 Page 16

17 TXI - Tax Information To specify tax information Tax Type Code M ID 1/2 GS Goods and Services Tax SP State/Provincial Tax OH Other Taxes Monetary Amount C R 1/13 Tax amount Percent C R 1/10 Tax rate (EX:17.5 for 17.5 %) Tax Jurisdiction Code Qualifier N Tax Jurisdiction Code N Tax Exempt Code N Price Relationship Code N Dollar Basis For Percent N Tax Identification Number N 1. Tax Type Code: When identifying tax codes, please use GS for GST (Goods and Services Tax), SP for QST (Quebec Sales Tax) and/or OH for HST (Harmonized Sales Tax). 07/10/14 Page 17

18 PID - Product/Item Description To describe a product or process in coded or free-form format Item Description Type M ID 1/1 F = Free format Product/Process Characteristic N Code Agency Qualifier Code N Product Description Code N Description R 1/35 Item Description in Free Format Surface/Layer/Position Code N Source Subqualifier N Yes/No Condition or Response Code N 07/10/14 Page 18

19 REF - Reference Numbers To specify identifying numbers Reference Number Qualifier M ID 2/3 ON = Order Number PK = Packing slip number Reference Number C AN 1/20 ON = Order Number PK = Packing slip number Description N 07/10/14 Page 19

20 SAC - Service, Promotion, Allowance, or Charge Information To request or identify a service promotion allowance or charge; to specify the amount or percentage for the service promotion allowance or charge Allowance or Charge Indicator M AN 1/1 A = Allowance C = Charge Service, Promotion, Allowance, N or Charge Code Agency Qualifier Code N Agency Service, Promotion, N Allowance, or Change Co Amount R N2 1/13 Allowance/charge amount Allowance/ Charge Percent N Qualifier Allowance or Charge Percent R N2 1/ Allowance or Charge Rate N Unit or Basis for Measurement N Code Allowance or Charge Quantity N Allowance or Charge Quantity N Allowance or Charge Method of R AN 2/2 02 = Off invoice Handling Code Reference Number R AN 1/3 TRU Allowance Code Option Number N Description R AN 1/35 TRU Allowance Codes: ADV ADVERTISING AFA ADDL FREIGHT ALLOW CLD CARLOAD CNT CONTAINER DEF DEFECTIVE DST DISTRIBUTN ALLOW EBD EARLY BUY DISCOUNT ESA EARLY SHIP ALLOWANC EXP EXPORT ALLOWANCE FFA FREE FREIGHT ALLOW LES LESS MKD MARKDOWN ALL NSA NEW STORE ALLOWANCE NVA NEW VENDOR ALLOWANCE PLA PRODUCT LIABILITY PRM PROMOTIONAL RGD RETURN GOODS RTO ROTO SCA SIDE CAP ALLOWANCE TRD TRADE ALLOWANCE TRL TRUK/TRALR ALL VOL VOLUME WHS WAREHOUSE 07/10/14 Page 20

21 TDS - Total Monetary Value Summary To specify the total invoice discounts and amounts Total Invoice Amount M N2 1/13 Amount of invoice before Terms Discount. (Including Charges, less Allowances) Amount Subject to Terms N Discount Discounted Amount Due N Terms Discount Amount N 07/10/14 Page 21

22 TXI - Tax Information To specify tax information Tax Type Code M ID 2/2 GS Goods and Services Tax SP State/Provincial Tax OH Other Taxes Monetary Amount R N2 1/13 Tax amount Percent R R 1/10 Tax rate Ex: 17.5 for 17.5 %) Tax Jurisdiction Code Qualifier N Tax Jurisdiction Code N Tax Exempt Code N Price Relationship Code N Dollar Basis For Percent R N2 1/13 Taxable Amount Tax Identification Number N 1. Tax Type Code: When identifying tax codes, please use GS for GST (Goods and Services Tax), SP for QST (Quebec Sales Tax) or PST(Provincial Sales Tax ) and OH for HST (Harmonized Sales Tax). 07/10/14 Page 22

23 AMT Monetary Amount To request or identify a service promotion allowance or charge; to specify the amount or percentage for the service promotion allowance or charge Amount Qualifier Code M ID T Total Tax KN Gross Amount of Payment KF - Net Paid Amount Monetary Amount R N2 1/ Credit/Debit Flag Code N KN+T -/+ allowance/ change = KF 07/10/14 Page 23

24 SAC - Service, Promotion, Allowance, or Charge Information To request or identify a service promotion allowance or charge; to specify the amount or percentage for the service promotion allowance or charge Allowance or Charge Indicator M AN 1/1 A = Allowance C = Charge Service, Promotion, Allowance, N or Charge Code Agency Qualifier Code N Agency Service, Promotion, N Allowance, or Change Co Amount R N2 1/13 Allowance/charge amount Allowance/ Charge Percent N Qualifier Allowance or Charge Percent N Allowance or Charge Rate N Unit or Basis for Measurement N Code Allowance or Charge Quantity N Allowance or Charge Quantity N Allowance or Charge Method of R AN 2/2 02 = Off invoice Handling Code Reference Number R AN 1/3 TRU Allowance Code Option Number N Description R AN 1/35 07/10/14 Page 24

25 CTT - Transaction Totals To transmit a hash total for a specific element in the transaction set Number of Line Items M N0 1/6 Total number of line items in a transaction set Hash Total N Weight N Unit or Basis for Measurement N Code Volume N Unit or Basis for Measurement N Code Description N 07/10/14 Page 25

26 SE - Transaction Set Trailer To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) Number of Included Segments M N0 1/ Transaction Set Control Number M N0 4/9 Sequentially assigned SE is the last segment of each transaction set. 07/10/14 Page 26

27 GE Functional Set Trailer This segment will occur once per GS segment Number of Included Set M N0 1/6 Number of ST segment Group Control Number M N0 4/9 Same as GS06 07/10/14 Page 27

28 IEA Interchange Control Trailer This segment will occur once per transmission Number of Included Group M N0 1/5 Number of GS Segment Interchange Control Number M N0 9/9 Same as ISA13 07/10/14 Page 28

29 Example: ISA*00* *00* *ZZ*VENDORISAID*12* *140324*1726*U*00400* *1*P*\ GS*IN*VENDORGS* * *1726*6*X* ST*810* ~ BIG* * * *58696~ CUR*VN*CAD~ N1*SE*ACME INC.*92*12345~ N3*70 RIVER RD.~ N4*MONTREAL*QC*H4R 2P2~ REF*GT* AB~ N1*BY*TOYS R US*92*3500~ N3*2777 LANGSTAFF RD~ N4*CONCORD*ON*L4K 4M5*CAN~ N1*ST*TOYS R US*92*3501~ N3*901 CREDITSTONE ROAD~ N4*CONCORD*ON*L4K4M5~ ITD*01*3*2.05**30* *30~ IT1*1*60*EA*300**UP* *IT*123456*VA*22222W~ TXI*OH*.39*13~ PID*F****STROLLER LIME GREEN~ REF*PK* ~ REF*ON*12696~ SAC*A****63000****EA***02*LES**LESS~ TDS* ~ TXI*OH*2258.1*13*****17370~ AMT*T*2258.1~ AMT*KN*18000~ AMT*KF* ~ SAC*A****63000*******02*LES~ CTT*1~ SE*25* ~ 07/10/14 Page 29