PASSPORT. Staff and aap s GEORGETOWN LAW

Transcription

1 PASSPORT Staff and aap s TO GEORGETOWN LAW

2 Welcome! By now you likely know, and maybe even have seen first hand, a few things that set Georgetown apart as a place to study law. Part of what sets Georgetown apart is carved on the Edward Bennett Williams Library: Law is the means, justice is the end. In addition to seeking justice, we follow the four centuries old tradition and Jesuit principle of educating the whole person. This principle guides our interactions both in and out of the classroom. At Georgetown, we seek to be a community where everyone faculty, students, and staff can do their very best work. Like the students who choose to study here, as a member of the Georgetown Law community, you will meet many talented people and be exposed to all sorts of ideas. From your first day here, you will experience: A thriving and thoughtful community eager to welcome you; A reflective intellectual engagement that will challenge and stimulate you; Our traditions that will comfort and strengthen you. Over the next few days, this passport will help guide you through the process of getting settled in and getting to know Georgetown. In addition to this and the support provided by your department, resources are available online at Again, we welcome you to the Georgetown University Law Center community! William Treanor, Dean

3 Georgetown Law Campus Nuts and Bolts for Staff and AAP s Prior to Your First Day Contact the Payroll Office to schedule an appointment to complete all your tax and employment paperwork; note you must bring your I-9 verification documentation with you (see First Day Checklist, below). Getting to Know the Campus The Georgetown Law campus consists of five buildings. A campus map is located in the back of your passport to help you become familiar with the campus. First Day Checklist Check in at the McDonough Hall (McD) Security Desk which is located in the lobby of the Second Street Entrance (on the opposite side of the building from New Jersey Avenue). Ask for your office contact. 1 Edward Bennett Williams Law Library Contains U.S. materials. 2 Bernard P. McDonough Hall The primary classroom and administrative building. Contains: Facilities & Parking (1 st floor) Faculty Support & Copy Center (4 th floor) Market Café/Sweet Yo (1 st floor) Payroll (5 th floor) 3 Eric E. Hotung International Law Building Contains John Wolff 13 International and Comparative Law Library, classrooms, Supreme Court Moot Court Room and more. 4 Sport & Fitness Center Ground floor used for Georgetown Law events. Contains: GOCard Office (1 st floor) Subway Café/Courtside (1 st floor) 5 Gewirz Student Center Residence for many first year students and home to the Early Learning Center. The 12th floor is used for Georgetown Law Events. Check in with your department and see your office contact to locate your office/work space, set up any necessary computer hardware, and complete any additional departmental forms. Go to the Payroll Office (McD 583) if you have not already done so, and provide documentation for the Employment Eligibility Verification Form (Form I 9) that is required by Federal law. Form I 9 requires that you produce original documents for examination by Payroll staff to establish your identity and eligibility to work. Photocopies are not acceptable. A list of acceptable documents is available on the last page of Form I 9, which can be found on the U.S. Citizenship and Immigration Services website at 9. The most commonly used documents are a U.S. passport (which establishes both identity and employment authorization) or a driver s license (to show 2

4 More First-Week Destinations identity) along with a social security card (to show employment authorization). You must bring these documents with you. Completing this step is a necessary prerequisite to receiving your Georgetown Law photo ID/entry card (GOCard) and NetID and for gaining access to and other online applications. If you have any questions, call the Payroll Office at and ask for Melvinia Towns, Payroll Manager ([email protected]) or Cathy Strain, Human Resource Information System Analyst ([email protected]). You may also contact them by . Early Learning Center, Gewirz L-103 Williams Library While at the Payroll Office, complete your State tax withholding forms. Be on the lookout for your NetID. Your NetID is a unique electronic identifier that is the key to log in to all University online applications. Your NetID is created after you submit all of your necessary paperwork. Initially, you will be assigned two temporary passwords: one for Main Campus and one for Law Center applications. A representative from the Technology Service Desk Department will contact you after you arrive on campus and provide you with your NetID, two temporary passwords and instructions on how to consolidate them into one Georgetown password for ease of use. Gewirz Student Center Mail Services, McD 104 Hotung International Law Building Subway & Courtside You can also find your NetID at Type your last name in the Search field and click Search. A directory page containing the NetIDs that match your search criteria will appear once your NetID has been generated. TheTechnology Service Desk member will also provide you with your LawMail address (the Law Center s system), which is your [email protected]. 3 Registrar s Office, McD Sweet Yo

5 where you can also get up to theminute departure times for each of the shuttles just click on GUTSat a Glance located at the top of the page. For mobile users, you can use Georgetown Mobile at on any Internet connected mobile device to get current GUTS departure times. This also allows you to access the main campus directory, use interactive campus maps, view daily University events and get the latest Hoya scores. Many mobile devices will allow you to bookmark or add an icon for this service. After-Hours Union Station Shuttle Bus Service. The Law Center s Department of Public Safety offers free, daily shuttle bus service from 5:00 p.m. 12:30 a.m., between the Law Center and Union Station. The shuttle bus leaves from the McDonough Hall 2nd Street driveway approximately every 15 minutes. For more information, visit services/public safety/programsservices.cfm. As an employee of Georgetown University, you are eligible to join Hoya Federal Credit Union (Hoya FCU), a member owned, not for profit financial institution. Membership includes access to free auto buying services, free home buying services, free seminars, and free financial counseling. To get started, visit Hoya FCU online at If you have any questions, or need assistance getting settled in during your first few days at the Law Center, do not hesitate to reach out to your office contact. 11 Log in to the Georgetown Management System (GMS). Once you obtain your NetID and reset your passwords, log in to GMS, the University's HR and Financial Management system, to finish your employment forms. Go to and log in with your NetID and password. You will be directed to the All About Me home page. Click on the following icons: Personal Info to update your personal, contact, and emergency contact information. To view your work phone number, campus address, and room number select Work Contact Information. If the work contact info is missing or inaccurate, notify your HR or Department Administrator (DA) contact. For instructions on how to locate your HR or DA contact, go to new adminemployees/. Pay to complete your Federal tax elections; choose Withholding Elections. Pay and then choose Payment Elections to set up your direct deposit. Note: If applicable, you will also use GMS to elect your benefits. To access the GMS step by step instructional guide, go to new admin employees/. Obtain your Georgetown One Card (GOCard). The Law Center GOCard is the official identification card of the Law Center. In addition to giving access to the campus buildings, the GOCard functions as a debit card for campus purchases such as from the cafeteria, bookstore and vending machines; provides access to the parking garage; and serves as your library card for the Law Library. Obtain your GOCard by visiting the GOCard Office located on the first floor of the Sport and Fitness Center, Room You can contact the GOCard office at or [email protected]. 4

6 During Your First Few Days More information is available online at services/gocard/. Enroll in HOYAlert. HOYAlert is Georgetown University's emergency notification system. Your enrollment is voluntary but strongly encouraged so that we can reach members of our community quickly in the event of a campus emergency. Using your NetID and password, you can enroll in HOYAlert at Review parking and transportation options at services/parking transportation/ or visit the Facilities and Parking Office (McD 154). Directions to the Law Center can be found at For questions, contact Marshall Lucas at or [email protected]. Review public safety and emergency preparedness procedures at services/publicsafety/. The Law Center s 24 Hour Emergency Assistance number is Your New Employee Orientation You will be contacted by Human Resources and invited to attend an orientation program designed for employees new to the Law Center that includes a detailed overview of available benefits options. For questions about the orientation, contact Roberta Kelley Paul, Senior HR Generalist, at [email protected] or Benefits are an important part of your total compensation at Georgetown University. You can access comprehensive information about these benefits, including current premium rates and descriptions of each health care plan at Click on 5 Food Services. For a wide variety of food options, visit our cafeteria, the Market Café and Sweet Yo located on the first floor of McDonough Hall. Also located on campus is a Subway Restaurant and Courtside Coffee Bistro (offering coffee, tea and pastries) located in the lobby between the Hotung Building and the Sport and Fitness Center. The Sport & Fitness Center is a facility for the recreational use of Law Center students, faculty, staff, and alumni. Visit the Sport & Fitness Center in person, or online at services/fitness/. For questions, contact Brandon Rudolph, Customer Care & Business Manager at or [email protected]. The Early Learning Center gives parents at the Law Center access to quality, educational childcare services. Located on the lower level of the Gewirz Student Center, it includes three classrooms, a kitchen, and diapering and washroom facilities. Their program follows the academic calendar with an extended summer program and is accredited by NAEYC. The Center serves toddler through pre school aged children and offers full time care Monday through Friday. More information and enrollment packets are available online at services/childcare or contact the Center's Director, Donna Dickerson, at The Georgetown Law Bookstore sells books, Law Center apparel, stationery and office supplies. It is located outside at the corner of 1 st and F Streets (across from the parking booth). Or visit online at law.bkstr.com. The Georgetown University Transportation Shuttle (GUTS) runs between the Law Center and Main Campus. Students, faculty and staff may ride on any GUTS route at no charge by presenting your GOCard. For schedule information, visit 10

7 First-Week Destinations the interactive benefits guide located in the middle of the Benefits homepage. McDonough Hall (McD) Sport & Fitness Center Complete your benefit elections online at which you can do prior to your New Employee Orientation. To obtain health insurance and dental coverage, you need to select and enroll within 60 days of your hire date. For questions regarding any of your benefits, contact the Office of Faculty and Staff Benefits at or Smart Benefits: A pre tax payroll deduction is available to all faculty and staff for mass transit costs. For questions and to enroll, contact Marshall Lucas, Office Manager, Office of Facilities and Parking, at or [email protected]. Payroll Office, McD 583 GOCard Office, Sport & Fitness 2110 Valuable Things to Know Facilities: For requests or non urgent repairs to your office, submit a service request form found at To report a plumbing, heating/cooling, or other urgent repair request, call Parking and Facilities, McD 154 Market Café Bon Appétit Telephone: Your Office Contact will arrange your phone set up with our Telecom Office. Some telephone tips: Law Center Campus Calls: Dial the last four digits of the number from any campus phone. Main Campus Calls: Dial the four digit extension. Local Calls: Dial 8 + the number. Long Distance Calls: Dial area code + the number. Bookstore Faculty Support/Copy Center, McD Instructions for phone use (including setting up your voice mail) go to 6

8 Useful Contacts: services/ist/communications/telephony.cfm. For additional help, contact the Telecom Office at or University Directory: Go to to confirm your information is correct. The information listed should include your name, title, NetID, office phone number, LawMail address and office location. For step by step instructions on how to modify your personal and work contact information go to new admin employees/ or ask your office contact for instructions on how to make the changes in GMS. Note only a Department Administrator or HR contact can make changes to work contact info. Technology Service Desk [email protected] The Copy Center [email protected] Facilities Management & Parking [email protected] Telecom Office [email protected] 24 hour Emergency Assistance (Public Safety) Technology Service Desk: If applicable, you will receive the standard computer package that contains one PC with a standard mouse and keyboard, and a flat screen monitor. The software loaded is Microsoft Office 2010, Adobe Acrobat Reader and an anti virus program. If you need any other hardware or software, contact the Technology Service Desk at [email protected] or LawMail (the Law Center s system): For information and instructions including how to configure your handheld device to access LawMail, go to Wireless Network: The Law Center offers secured wireless network connectivity throughout campus. To connect to GULAW SECURE, please follow the instructions located at SECURE.cfm. Please note that you must be on the Law Center s campus in order to connect. For questions, please contact the Technology Service Desk at [email protected] or