Supplier Relationship Management

Transcription

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3 Welcome to Ma aden Technical Instruction Supplier registration process Documents Required Ma aden Supplier Registration Portal Contents

4 4 Welcome to Ma aden. We appreciate you interest in joining our Approved Supplier and Contractor List. Join us as we build the mining sector into the third pillar of Saudi industry, beyond oil and petrochemicals. Ma aden manages a diverse portfolio of mineral assets at various stages of exploration, development, production and marketing. We have a broad commodity focus spanning gold, phosphate, aluminum, copper, magnesia, low-grade bauxite, industrial minerals, and we are continually assessing opportunities to enter into new commodities that present opportunities for growth Supplier Relationship Management - A Guide to Becoming a Ma aden Business Partner

5 5 Working With Us Saudi Arabian Mining Company (Ma aden)

6 6 Technical Instruction Use Internet Explorer Internet available connection All Files must be in PDF or Word documents Supplier Relationship Management - A Guide to Becoming a Ma aden Business Partner

7 7 Supplier Registration Process Supplier Registration Process 1. Registration and document submission 2. Review 3. Assessment 4. Creation 5. Performance Review 6. Collaboration Saudi Arabian Mining Company (Ma aden)

8 8 Required Documents for registration Requirements for registration are listed in the following pages and are based on company type. Please ensure that your required documents adopt the same names/titles as identified in this guide and are sent to us attached to an . Supplier Relationship Management - A Guide to Becoming a Ma aden Business Partner

9 9 Saudi Arabian Mining Company (Ma aden)

10 10 Project Contractor Check List Documents Documents must be named as per list below Sl No Documents Project Contractor 1 Company presentation / profile Required 2 Contractor Classification Certificate Required 3 Chamber of commerce registration certificate Required 4 Zakat certificate (KSA Only) Required 5 Commercial registration certificate / Certificate of incorporation Required 6 GOSI / insurance certificate (KSA Only) Required 7 Organization chart showing responsibilities Required 8 completion Certificate projects so far Required 9 Ma aden Code of Ethics Required 10 Saudization Certificate (KSA Only) Required 11 HSE Required 12 Quality Manual / ISO / QA Required 13 Audited Financial Statements past three years Required 14 Three (3) Vendor Approval letters from top clients Required Supplier Relationship Management - A Guide to Becoming a Ma aden Business Partner

11 11 Manufacturer Check List Documents Documents must be named as per list below Sl No Documents Manufacturers 1 Company presentation / profile Required 2 Product list + product catalogue Required 3 Chamber of commerce registration certificate or equivalent Business certificate (for overseas) Required 4 Zakat certificate (KSA Only) Required 5 Commercial registration certificate / Certificate of incorporation Required 6 )GOSI / insurance certificate (KSA Only Required 7 Organization chart showing responsibilities Required 8 Three (3) Top customers latest purchase orders Required 9 Ma aden Code of Ethics Required 10 Saudization Certificate (KSA Only) Required 11 HSE Required 12 Quality Manual / ISO / QA Required 13 Audited Financial Statements past three years Required 14 List of Authorized distributers in ME / Saudi Arabia Required 15 Manufacturing Standards ASTM, NEMA, API Required 16 Three (3) Vendor Approval letters from top clients Optional Saudi Arabian Mining Company (Ma aden)

12 12 Agent / Distributor Check List Documents Documents must be named as per list below Sl No Documents Trader / Distributor 1 Company presentation / profile Required 2 Product list + product catalogue Required 3 Chamber of commerce registration certificate Required 4 Zakat certificate (KSA Only) Required 5 Commercial registration certificate / Certificate of incorporation Required 6 GOSI / insurance certificate (KSA Only) Required 7 Top customers latest purchase orders Required 8 Ma aden Code of ethics Required 9 Saudization Certificate (KSA Only) Required 10 Audited Financial Statements past three years/ bank statement for 3 mo. Required 11 List of Authorized Principal Companies Required Supplier Relationship Management - A Guide to Becoming a Ma aden Business Partner

13 13 Trader Check List Documents Documents must be named as per list below Sl No Documents Trader / Distributor 1 Company presentation / profile Required 2 Product list + product catalogue Required 3 Chamber of commerce registration certificate Required 4 Zakat certificate (KSA Only) Required 5 Commercial registration certificate / Certificate of incorporation Required 6 GOSI / insurance certificate (KSA Only) Required 7 Ma aden Code of ethics Ma aden Required 8 Saudization Certificate (KSA Only) Required 9 Audited Financial Statements past three years / bank statement for 3 months. Required 10 Three (3) Vendor Approval letters from top clients Optional Saudi Arabian Mining Company (Ma aden)

14 14 Services Provider Check List Documents Documents must be named as per list below Sl No Documents Service Provider 1 Company presentation / profile Required 2 List of offered services Required 3 Chamber of commerce registration certificate Required 4 Zakat certificate (KSA Only) Required 5 Commercial registration certificate / Certificate of incorporation Required 6 GOSI / insurance certificate (KSA Only) Required 7 Contract accomplishment certificate Required 8 Ma aden Code of ethics Required 9 Saudization Certificate (KSA Only) Required 10 HSE (if required as business category) Required 11 Quality Manual / ISO / QA Required 12 Financial Statements past three years / bank statement Required 13 Vendor Approval letters from top clients Optional Supplier Relationship Management - A Guide to Becoming a Ma aden Business Partner

15 15 Consultant Check List Documents Documents must be named as per list below Sl No Documents Consultants 1 Company presentation / profile Required 2 List of consultation services Required 3 Chamber of commerce registration certificate Required 4 Zakat certificate (KSA Only) Required 5 Commercial registration certificate / Certificate of incorporation Required 6 GOSI / insurance certificate (KSA Only) Required 7 Ma aden Code of ethics Required 9 Saudization Certificate (KSA Only) Required 10 Financial Statements past three years / bank statement Required 11 Resumes of Associates Required Saudi Arabian Mining Company (Ma aden)

16 16 Ma aden Supplier Registration Portal Supplier Relationship Management - A Guide to Becoming a Ma aden Business Partner

17 17 Saudi Arabian Mining Company (Ma aden)

18 18 To access the Ma aden Supplier/Contractor Portal, please log on to our website : and then select Supplier Portal under E services Supplier Relationship Management - A Guide to Becoming a Ma aden Business Partner

19 19 To Start Registration click Register Saudi Arabian Mining Company (Ma aden)

20 20 First Page Start filling in mandatory fields which are marked by asterisks (*). During registration please don t use redo or undo buttons Note : Your business type should be chosen based on your Commercial registration/ Certificate of incorporation. Business type: Based on your Commercial registration/ Certificate of incorporation. Supplier Relationship Management - A Guide to Becoming a Ma aden Business Partner

21 21 In this section your information will be used to create a User Name for your company in the Ma aden Oracle System. 1. Enter your contact information in mandatory fields. 2. Then click Continue to go to the next page. Please note all fields marked by an asterisk (*) are mandatory 1 2 Saudi Arabian Mining Company (Ma aden)

22 22 Second Page 1. Enter your company information. 2. Enter your banking information. 3. Select your offices in Saudi Arabia. 4. Complete organizational information by inserting text and selecting YES or NO from drop down menu. Note : Zakat, GOSI and Nitaqat information is only required for companies based in Saudi Arabia Please note mandatory fields must be filled which are marked by asterisks ( * ) For KSA Only 4 Supplier Relationship Management - A Guide to Becoming a Ma aden Business Partner

23 23 Second Page 1. Business Quality: please select yes or no using the drop down menu Please mention your tope clients in the table. 2. Please mention your top clients Please note all fields marked by an asterisk (*) are mandatory 1 2 Saudi Arabian Mining Company (Ma aden)

24 24 Second Page 1. Make sure you select the two level services and product categories. 2. After you selected the categories enter the text of captcha code in the field. 3. Then click Continue to go next page. Please note mandatory fields must be filled which are marked by asterisks ( * ) Supplier Relationship Management - A Guide to Becoming a Ma aden Business Partner

25 25 Third Page 1. Attach the required documents and upload them one by one. 2. Documents must be in either PDF or Word formats. 3. Then click Continue to go to next page Note : Zakat, GOSI and Nitaqat information is only required for companies based in Saudi Arabia Please note all fields marked by an asterisk (*) are mandatory Once you attached the document click on upload button Saudi Arabian Mining Company (Ma aden)

26 26 Final Page Once you have finished reviewing and completed all the mandatory fields, please click on Submit your application to complete your registration (Click here) Supplier Relationship Management - A Guide to Becoming a Ma aden Business Partner

27 Thank you Corporate SRM Team Tel : srm@maaden.com.sa Website:

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