G-SRM System Management of Supplier and Contractor Relations based on the Supplier Relationship Management SAP SEM Solution

Transcription

1 G-SRM System Management of Supplier and Contractor Relations based on the Supplier Relationship Management SAP SEM Solution User Manual Guidelines for Suppliers and Contractors (Self-Registration) Revision 1.0 Page1/8

2 Table of Contents Introduction Filling out the registration form Sending additional documents concerning the form Receiving a message with a registration code for creating a vendor/contractor account Creating a vendor/contractor account... 6 Page2/8

3 Introduction LUKOIL Overseas Holding Ltd. is carrying out the purchase of goods, work and services with application of an electronic Internet-enabled G-SRM System called Management of Supplier and Contractor Relations on the basis of the SAP SRM solution (Supplier Relationship Management) and would like to invite interested suppliers and contractors to cooperate in the mentioned area. The access to the G-SRM system shall be provided to self-registered suppliers/contractors. The self-registration procedure includes the following stages: 1. filling out and sending the self-registration form; 2. sending the required documents by /fax; 3. receiving a registration code; 4. creating the account of a vendor/contractor (Contact Person). Note: When following a link to the system, the website may request authentication. Please select a certificate and click on "OK" or "Ignore" and continue the work. 1. Filling out the registration form. The vendor/contractor self-registration form is opened from the corporate site of LUKOIL Overseas Holding Ltd. or via the following link: Please fill out all fields of the form marked with * which are mandatory. Please indicate your legal address in the Address Data tab. Other fields may remain empty, but in order to receive more detailed information about the vendor/contractor it is advisable to fill them out as well. Please click on and read the rules of using the system carefully. Confirm your consent to adhere to them. For this purpose tick the box "I agree with the system usage rules". Check the entered data and send the form clicking on. Page3/8

4 After that the system must confirm the successful registration. Note: the sent form shall go to the System Administrator who will process it and send to your address mentioned in the registration form the registration code for the access to the site. Page4/8

5 If the form was filled out incorrectly, after clicking on In this case you need to correct the error and send the form again. Possible errors when sending the form: Type Error description Please select the language for filling out the forms Please indicate the name of your company Please indicate your address Please indicate your phone number Please indicate the city Please indicate the postal code Please indicate the country Indicate at least one product category For discarding the entered data click on 2. Sending additional documents concerning the form the system will alert you about an error. After the registration form is sent you need to send a set of additional documents (according to the list posted in the corporate site) by to the address of the vendor database administrator vchakvetadze@lukoiloverseas.uz indicating the following in the "Subject:" field of the message: "Package of documents for registering in the G-SRM system." If an incomplete package of documents is submitted, the application can be rejected without examining the merits of it. 3. Receiving a message with a registration code for creating a vendor/contractor account After the registration form is processed, a message indicating the registration code and links for entering the system will be sent to your address mentioned in the registration form. Page5/8

6 Please follow the link provided in the message and create your own account in G-SRM, create your login name and password for entering the G-SRM system, which will be known to nobody but you. Note: The first created account of a vendor shall have extended authority and will provide for creation/maintenance of additional accounts of the vendor/contractor, as well as for allow the vendor/contractor to edit its details on its own. In more detail this is described in the company site, in the guidelines for maintenance of a vendor's accounts and details. 4. Creating a vendor/contractor account The link mentioned in the received message leads to a form of creating an account; the registration code will be inserted automatically. Please fill out all fields marked with *. Other fields may remain empty, but in order to receive more detailed information about the contact person of the vendor/contractor it is advisable to fill them out as well. Please the rules of using the system carefully. Confirm your consent to adhere to them. For this purpose tick the box "I agree with the system usage rules". Check the entered data and click on. Note: please be careful when filling out the Time Zone field; it shall be mentioned correctly for the relevant region, otherwise the due dates of procurement may be reflected incorrectly. The user name shall be entered as Last Name and Initials, e.g. IvanovSV. Page6/8

7 After clicking on, in some cases in the next window the system may request to change the password. In the Current Password field enter the password indicated in the course of self-registration. In the New Password line enter a new password. In the Confirm New Password line repeat the new password. Click on Change Click on Next After clicking on "Next" the system will create the vendor's/contractor's account and automatically go to the procurement system for creating, if necessary, additional accounts of vendors (contact persons). Page7/8