Student Management System

Transcription

1 Student Management System

2 Helpful Documents SMS Required Fields for State Reporting * SIS Code Conversion Chart ALE Coding Advanced Searches SIS Manual SIS Manual Addendum ADE Contact List 2012/2013 Cycle Instructions Certification of Data Accuracy

3 Helpful Documents (con t) Statement of Assurances (CCMS) Course Code Management System * in Commissioner s Memo LS /30/2011 (JCMS) Job Code Management System *

4 Cycle 1 due Sept 30 th Calendar District School SSN Change

5 Calendar Collected in Cycles 1-7 Commissioner s Memo FIN /4/09 States that five (5) extra days should be built into the calendar as non membership days using the Day Type of XDY

6 Social Security Change Social Security Number changes for students are pulled The correct number is added in Demographics on the Student Main Screen The prior incorrect SSN and date of change is tracked in Demographics Screen 999 in the fields designated for this cycle Do not make more than one SSN change for a student per Cycle Change Date must be a membership day for the student

7 ALE Days Calendar Class Job Assignment Register Student Cycle 2 due Oct. 15 th

8 ALE Days No longer collected by quarter but collects by student (Cycle 2-7) Data is collected from Student Demographics AE curriculum code See ALE Coding Document for additional information regarding ALE funding

9 Class Class Information is pulled in Cycles 2 & 7 This includes information about the teacher and the course The SIS Course Number is pulled from the first 5 digits of the Course Code in SMS The SIS Course Section is a combination of the SMS Course Code and Section or the Teacher Number combined with the Building number Period Length - ALE (min per day) - Elementary Art, Music, PE (min per week)

10 Class (con t) Kindergarten Overage Flag must be set if the class has an aide Fields from District-defined Screen: HQT Distance Learning College Credit Institution Alternative Environment Special Ed Distance Learning Providers LEA, Out of District (vocational center)

11 Job Assignment Job Assignment information for teachers is collected from the Master Schedule Data for positions that do not require a student count is collected from FMS Assignment screen Make sure all Classified and Non-Teacher Certified staff have a FTE on the Assignment screen in FMS for each job

12 Register Register items are pulled in Cycles 2 & 7 Student schedule information The SIS Course Number is pulled from the first 5 digits of the Course Code in SMS The SIS Course Section is pulled by combining the SMS Course Code and Course Section The Student s SSN and State Reporting ID are pulled from Demographics

13 Student IMMIGRANT STATUS - Yes/No field that indicates if the student is a immigrant student. Definition: 1. Is between the ages of 3 and Was not born in any state. 3. Has not attended one or more schools in one or more states for more than three full academic years.

14 Student (con t) Residency Codes (new/changed) School Choice: Indicates a student attends a school outside the student s resident school district and has transferred via the Arkansas Public School Choice Act. Legal Transfer: Indicates a student attends a school outside the student s resident school district and has transferred via a legal transfer approved by both districts school boards. School Choice (Opportunity Within the District): Indicates a student attends a school within the student s resident district and has transferred via the Arkansas Opportunity Public School Choice Act. School Choice (Opportunity Outside the District): Indicates a student attends a school outside the student s resident district and has transferred via the Arkansas Opportunity Public School Choice Act. School Choice 1 st Time: Indicates a student is a first time participant in choosing to attend a school other than the local school to which they are assigned.

15 Cycle 3 due Nov 15 th Calendar ALE Days Medical Vision MEDICAL IMMUNIZATION (grades KF & 07) Student Student Attendance

16 Student Retention - Students in the same grade for two consecutive years (KF-08) Dropouts - Grades students who dropped from Oct 1 of prior year thru Sept 30 of current year. The physical and mailing address is also collected in this cycle Memo FIN Dated 12/17/08

17 Student Attendance Student Attendance (1 st Quarter dates) Student Transported and Non-transported data

18 Cycle 4 due Dec 15th ALE Days Calendar Special Education data Student

19 Cycle 5 due Feb 15 th ALE Days Student Attendance - 2 nd Quarter dates

20 ALE Days Calendar Medical Vision Cycle 6 due Apr 15 th Student Attendance - 3 rd Quarter dates District - Private School data collected

21 Cycle 7 due Jun 15 th ALE Days Calendars Discipline Facility Building Medical Hearing and Scoliosis Register/Class for ALE School Configuration - (Minutes per Day) Student Attendance - 4 th Quarter dates Student Grades for grades 09-12

22 Discipline Codes Cross Walked to State codes will be pulled

23 District Rank Type information on District Setup is used to determine which GPA/Rank info is pulled GPA s pull for students in grades 09-12

24 Facility Building Other Devices: The total number of equipment such as smart phones, portable media players, and other Internet mobile devices that can connect to the Internet for instructional purposes.

25 Student Grades The mark slot pulled is determined by the valued entered in the District Setup Semester Grades pull for students in grades Course Credit Earned is now collected

26 Cycle 9 due Aug 31 st Reported Schools is previous year Graduates Previous year graduates Class rank Graduation date

27 QUESTIONS?