Cashless Prepaid Card Systems Vending Systems for Prisons Biometrics Time & Attendance Kiosks Custom Technology Solutions

Transcription

1 Cashless Prepaid Card Systems Vending Systems for Prisons Biometrics Time & Attendance Kiosks Custom Technology Solutions

2 Classroom Attendance Reporting Via Fingerprint

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8 iclock 2500 Large 8-inch screen Built in Wi-Fi Fingerprint, Photo & RFID Smart Card Many advanced Features Some highlights & differences between them iclock 680 Many easy features for Admin Fingerprint reader built into device Door Access Many Features MA300 Higher security rating Network preferred, USB also available Only 5 digit ID DOC# possible on this model. Door Access

9 Physical installation is easy We provide a wall bracket & accessories The clock can be attached with a key screw to stop it being removed Electricity is required standard outlet Network point only required if requested All cables can be concealed behind or within wall. Any normal electrician can install this product.

10 Classroom 1 ADMIN Attendance Software USB data collection Classroom 2 Classroom 3 Juvenile Classroom Laptop enrolls students USB key loads users into Time clocks Students clock in and out of classrooms USB key collects time data and loads into Laptop Laptop runs Reports nb. Classroom 1 & 2 starts trial, only 2 clocks Enrollment Fingerprint Scanner Students Visits Classroom

11 NetAttend Desk Top shortcut Login Home Screen The following pages will cover how to Add time clock devices Add Students Transfer Data Run reports Export to Excel

12 Click Add New record Input a unique Device Number 3 in this case Give Device a name and description

13 Choose offline and save Offline is for the current Trial and may suit many facilities Offline allows us to avoid prison networking Online is also available if your facility chooses to connect clocks to network

14 Click Save In this scenario you are about to save your third device Device 1 and 2 have already been input into the system

15 Set the Device Id into the clock In the previous screen we allocated each clock a device ID number You need to also set this device ID number into the clock On screen menu will guide you

16 From Home screen Select Students Click Add Student Input students unique information - note you can come back and edit details latter.

17 Check that the fingerprint scanner is plugged into the PC Click on the window corresponding to the finger being scanned We suggest same 3 fingers on the right hand for all Students Thumb-Index-Middle from right hand

18 The fingerprint software pops up when ready for the finger to be scanned. Ask students to press the correct finger onto the scanner.

19 The scanner software will guide you to remove and present same finger again to verify the first scan. After this, close scanner and select next finger to be scanned

20 Thumb, Index and Middle finger for the Right hand

21 Now that you have added Time clocks and added Students: You will need to synchronise the Student information with the time clock. Networked systems will connect and update periodically throughout the day. Non Networked or Offline requires the data to be manually delivered and collected from the Time clocks via a USB memory stick. Note please remember that a new user will not create a time stamp unless his fingerprint has been loaded to the time clock. The reporting software does allow for you to manually add time stamps later. You will need to implement the Business rule that will suit your facility for when to download and upload data from and to the USB stick, with the Time clocks.

22 Sending New student info from PC to Time Clock

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24 Insert USB Memory Stick Follow on-screen prompts for DATA upload and download

25 Insert USB then select menu note that menu is locked to regular users Admin User needs to unlock by logging into clock

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28 After uploading New students successfully Then download time stamps from clock to USB and upload into Laptop

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30 Now that we have timestamps in our database we can load up the reports section to view results. Exceptions appear in red and result in a student not clocking an even number of times for the day. This is fixed by editing one of the time stamps via the software Incorrect Activity In 07:30 Out In Correct Activity In 07:30 Out 11:30 In 13:30 Out 16:30

31 Fix an incorrect time Someone may leave class early and not clock out Add a new time stamp or delete extra time stamps

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33 Current version being tested at Dixon has Excel reporting only -Provided in the format they currently use, see next slide, with a separation between new and old students.

34 Note the report shows the existing users at top and new students at the bottom. We can prepare this data in any suitable format. The section with new users defaults to any students enrolled during the dates chosen for the report.

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36 The time clock hardware and customised Software will assist in providing accurate data for your reporting needs. This presentation has been lengthy today showing you many of the screen shots required to create a user, transfer data manually, create a time stamp and run reports. Also remember if your facility can provide network cabling for the Time clocks there is no need to manually transfer data with USB. Setting up, maintaining and using this system is very easy. Students Time Clocks Admin Reports