V2.0 Attendance System Hardware Suite Guide Instructions Manual

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1 CONTENTS TA920 V2.0 Attendance System Hardware Suite Guide Instructions Manual Chapter One - Introduction 1.1 Communication Port Power Source Control Attendance Users Registering Ways User ID and Password Working Status Attending Managing Locking Recorded Data Attendance Function Setting System Setting Record Setting Keypad Keypad Configuration The Keypad Function Menu Menu Description Menu Structure Phonic Notice. 21 Chapter Two General Operation 2.1 Start the Operation Press Menu To The Managing Status Press ESC Back To Normal Attending Status Usage Under The Normal Attending Status Fingerprint Attendance Password Attendance. 24 2

2 Chapter Three - Operation to Manager 3.1 Operation Step,,,,,,,,,,,,,,, Data Process Users Registration.. 28 (A) Fingerprint Registration.. 30 (B) Password Registration 32 (C) ID Card Registration Managers Registration Delete Users View Attendance Record View Management Record Delete All Records Advance Setting Machine Setting. 42 (A) Machine No.. 43 (B) Manager Total.. 44 (C) Select Language. 44 (D) Select Voice. 45 (E) LCD Backlight.. 45 (F) Auto Shut Down 46 (G) Verity 46 (H) Initialization Records Setting. 47 (A) Management Record Warning (B) Attendance Record Warning. 49 (C) Repeat Confirmation Time Information Query Storage Details Record Details. 52 Chapter Four - Appendix 4.1 Attention to Finger s Reading Software FAQ Hardware Portion Software Portion Trouble Shooting

3 Chapter One - Introduction 1.3 Attendance Users The users to the machine can be divided into managers and users 1.1 Communication Port There are four communication ports for the fingerprint time attendance terminal: 9-pin RS232/485 interface and TCP/IP interface and power cords are as following table: As per following figure: The users can operate the attendance only instead of management The managers can operate both attendance and management The managers can add or delete users registered fingerprint or password and, view data records or system information as well as do setting 1.4 Registering Ways Power cords TCP/IP RS232 RS485 There are 3 registering ways to the machine, Fingerprint (FP), Password (PWD) and ID Card (ID Card). Each way is suitable to a certain users situation; the user is required to select the best way for him to register prior to read the instructions carefully. Each user can register maximum 3 fingerprints, 1 password & 1 ID Card. 1.5 User ID and Password USB stick Download The user ID number (Employee Number) is any number combination from 1 to , the password is any number combination from 1 to Working status 1.2 Power Source Control Turn on the machine to attending status by press the power switch once The machine will be turned off automatically if no any operation exceeding time limit during attending status in the case of Auto off selected In the case of attending status, turn off the machine by pressing the power switch more than 4 seconds Turn off the machine by communication types of the managing device There are 3 working status which is Attending, Managing and Locking In the case of Attending, the users can sign in/out by fingerprints or passwords so as to verify themselves to be registered users or not, if so, LCD will show their registered users ID Meanwhile, output electronic signal of locking control and, record the users ID and attendance time into the memory. 5 6

4 1.6.2 In the case of Managing, register the new users or modify the information, delete the registered data as well as view system information and do settings a. Only the managers can operate Managing b. The managers must pass the fingerprint or password confirmation so as to enter the status of Managing c. Any user can operate the machine unless there is no manager registered, in this case, the machine will do not require verifying the manager If under Locking status, we can only use the PC to control the machine. 1.7 Recorded Data - The machine will record all the operating information into the memory. - The recorded information includes management records and attendance records. - The management records are the records of the managers operation. - The attendance records are the records of the users attendance. The recorded data will be transferred to the software of Attendance system of PC and to be saved in the database, which is for viewing and statistics. The recorded data is as follows: Types of Record Operation Description Management Records Attendance Records New Register Delete Registered Data Delete All The Registered Data System Setting Times Setting Records Setting Users Confirmation 1.8 Attendance function setting Date, Time, Machine No., Operators ID, Registered ID Date, Time, Machine No., Operators ID, Registered ID Date, Time, Machine No., Operators ID Date, Time, Machine No., Operators ID Date, Time, Machine No., Operators ID Date, Time, Machine No., Operators ID Date, Time, Machine No., Confirmation ID The machine supply friendly menu so as to set and operate freely, The setting is as follows: System Setting Nos. of Manager Setting Remark 1-10 Confirm the total quantity of managers Initial 5 7 8

5 8.1.2 Machine No. Setting Remark The sole identity No. of the machine in case of multi online operation Initial 1 Be noted the system can not run correctly if there are different devices have the same Machine No., in this case, confusion will occurs to the software of Attendance system during recording data Baud rate Setting Remark Locking delay Setting Remark Yes Output locking control signal after confirmation No Do not output locking control signal after confirmation Initial No Only after successful login as well as with setting of outputting locking control signal. It is recommended set No if no need Auto Shut Down Setting Remark 9600 The communicating baud rate is 9600bps The communicating baud rate is 19200bps The communicating baud rate is 38400bps No Initial Do not turn off automatically Turn off automatically unless no any operation exceeding times limit, the time unit is minute No Initial The Baud rate must be the same as the PC, otherwise it can not realize communicating Language Setting Remark Chinese LCD display traditional Chinese English LCD display English Time setting Setting Remark Time setting Set the current time of the machine Time is the same as the controlling PC during Initial production, which can be also set in the software of Attendance system Initial English 9 10

6 8.1.8 Voice Setting Remark Yes Will have voice notice during operation No No voice notice during operation Initial Yes Attendance Records Warning The machine will remind the users the attendance records memory are to be full when the space has reduced to the setting number by display warning or phonic notice, the users are required to download the attendance records immediately once the machine show warning! (Setting ways refers to the Part three) System initialization Press OK button to resume to initial setting system Setting No Remark The machine will not give warning signal; it cannot save the managing records once the memory is full Records Setting Management Records Warning The machine will remind the user the managing memory to be full when the spare has reduced to the setting quantity by display warning or voice notice. The machine will remind the users when the memory is almost full, the machine cannot save any records once the memory is full Initial 1000 Setting Remark The machine will not give warning signal; it No cannot save the managing records once the memory is full. The machine will remind the users when the memory is almost full, for example, if we set 10, then the machine will provide warning beginning from the 990 th, the machine cannot save any records once the memory is full Initial Repeat Confirmation Time Check whether the users have signed in/out repeatedly, if so, the machine will remind the user she/he has signed already, in that case, the machine will not save the repeated information. Setting Remark No Do not check whether the users have signed in/out repeatedly Check whether the users have signed in/out repeatedly during the setting time period, the time unit is minute Initial No 11 12

7 1.9 Keypad Keypad Configuration Keypad figure : ESC OK MENU The Keypad Function The function is illustrated as follow: ESC Exit or Close MENU Menu Management OK Confirm Setting / Enter Scroll-Up Scroll-Down 0 9 Input Numbers or Selecting Menu On/Off Button 1.10 Menu It is convenient to user to operate the machine by using the 5 operation buttons and 0~9 numbers buttons. Besides, there also have notice on LCD display and voice notice to remind the user whether the operation is correct or not Menu Description Menu is divided into Operating menu, Setting menu and Status menu - The Operating menu is for data processing - The Setting menu is for setting necessary information of machine - The Status menu is for display system information of machine Menu Structure Press MENU key to enter the 1 st level menu, there are 6 items. Press to select the corresponding columns, or press the corresponding number to get into menu item. For example:press number key 3 to enter the Data Download Menu 1. Register User 2. Delete User 3. Data Download 4. Time Setting 5. Advance Setting 6. Information Query 13 14

8 Registered User Menu Select Register User in the level-1, there consist of 4 items, included User, Manager, Security Level and USB Upload 1. Register User Select Level 1. User 2. Manager 3. Security Level 4. USB Upload Select the registration level of User or Manager, and press OK, which will have 2 items as below. New Register for the registration of new users, Backup Register for registers backup data. The item Security Level - 1:1 user settings level calibrator and 1:N identification accuracy, the higher value of setup, the more precise identification of the use of the process compared to. USB upload Backup data can be uploaded to the machine by those with USB interface function Delete User Menu Select Delete User in the level-1 and press OK key or directly press numbers keys 2 to enter the delete user menu. Using number key or key to input which Register number has to be deleted, press OK to confirm data delete. 1. User Register Mode Delete User 1. New Register 2. Backup Register Select New Register or Backup Register, then the screen options will as below, selected the corresponding mode and according to screen display, then could completed Registered User. 1. New Register Register Mode 1. Register 2. Register 3. Register 4. Fingerprint 5. Fingerprint Fingerpri Password ID Card + password + ID Card t (Remark: The function of register manager and register user, register ID card depending on whch specific models. Backup registration means to be a registered user to register his/her second & third fingerprint or password or ID card ) 15 Register No: Exit -ESC Yes -OK Data Download Menu Select Data download in level-1, there consist of 4 items as below: Data Download USB Download RS232 Download RS485 Download Ethernet Download USB Download can download the register data and attendance records. (This function depends on specific models) RS232 Download - used to set the communication speed between the machine and computer. Can select the speed after connection. 16

9 RS485 Download - used to open and close the machine s RS485 communication function, choose yes to select the function of RS485 communication. Ethernet Download - used to set the attendance s Ethernet parameters, included IP address, subnet mask, gateway. Depends on the actual network environment Time Setting Menu Advance Setting Menu Item of advanced setting use attendance for the right machine for the important set, the menu structure as follows: Advance Setting 1. Machine No. 5. LCD Backlight 1. Machine Setting 2 Manager Qty 6. Auto Shut Down Using number key 4 or key to enter the Time Setting menu as below: 3. Select Language 7. Verity Flash portion indicate the Current Time Select Voice 8. Initialization cursor position 11:30:25 Friday 2. Record Setting 1. Management Records Warning 2. Attendance Records Warning 3. Repeat Confirmation Time Using number key or key to enter the corresponding value, the correct day will automatically displayed by the software. 3. Door Lock Out 1 Time Setting 4. Unlock Group 2. Lock Register 5. Unlock Time 3 Time Group 6. Lock Type Set 17 18

10 Machine No. - Using number key or key to enter the machine corresponding number. For those using 1 machine customer, use the factory default value is enough. For those using more than 1 machine customer, the Machine No. must be same as the number selected in the software, otherwise they cannot be communicated. Machine Qty - used to set the number of Managers, same enter method as machine number setting, initialization value is 5, indicate that the machine could register five managers. In attendance software, ordinary user can be permitted to manager, please refer to Software Suite Guide for operation details. Select Language used to setup the screen language, same enter method as machine number setting. Targetmax TA series consists of three standard languages which included the Simple Chinese, Traditional Chinese, and English for customer selection. Select Voice used to select the voice notice. Only one type of language will be provided. Customer must specify their own requirement to manufacturer prior to order. LCD Backlight used to select the screen contrast. Auto Shut Down used to setup the machine self shut down function, initialization setting is off. Times limit is to tell the machine after how long the machine will auto shut down without any operation. Door Lock Output used to set whether the machine need the door lock function and the time of control signal maintain, when open up, and the machine must remain at the signal maintain time, in Targetmax TA series the green light indicate the time value selected. Initialization to reset the programmed data to initial factory default values. Management Records Warning used to setup the machine to give user a warning when the total manager record is to be full. Attendance Records Warning used to setup the machine to give user a 19 warning when the total attendance record is to be full. Repeat Confirmation Time used to check whether the users have signed in / out repeatedly during the setting time period to avoid double entry Information Query To provide a way for the user to check the existing registration records, attendance records and system details. Information Query 1. Storage Details 2. Record Details 3. System Details Storage Details to show the current registered data stored on the machine. Included the number of registered user; the number of registered manager; number of registered fingerprint; the number of registered password and number of registered ID card. Records Details consist of 5 elements which showing the current attendance records, management records, inquiry attendance records, inquiry management records and delete all records. System Details consist of 6 elements which showing the attendance production plant; equipment name; software edition, production date, serial number and fingerprint arithmetic edition. 20

11 Phonic Notice To remind the user whether the operation is correct or not by LCD display or voice notice software of attendance system, if so, please refer to the Software Suite Guide for details. Setting Date and Time. Selected voice on under correct operation, the machine will give a voice notice Thank You and while under incorrect operation, the machine will give a voice notice Press Again Selected voice off under correct operation, a short Bi, bi, bi sound can be heard and while under incorrect operation, the machine will give a long Bi--- t sound. The machine will resume work after 2 seconds or user can press either key to resume normal operation. Chapter Two - General Operation (Please read this chapter very carefully) 2.1 Start the Operation Turn on the machine and the screen will show: Welcome! Please press finger Saturday Press Menu to the Managing Status The machine does not need any verify of the manager at the beginning of operating because there is no manager registered data existed. If the machine needs you to verify the manager, please contact your dealer to delete it via the 21 Functional Setting - Initialization of Management and Attendance records (this can be ignored since there is no data inside the machine when first use) Register manager Press ESC back to Normal Attending Status Press Menu enter the managing state The machine needs to verify the manager identification because the Manager s data has been registered. Register User Refer to the item Press ESC back to normal attending status 2.2 Usage under the Normal Attending Status There are 3 ways in the state of normal attending, fingerprint, password and ID card attendance Fingerprint Attendance Normal attending status show: Welcome! Please Press Finger Saturday For those Users already registered their fingerprint, please put the finger on the 22

12 reader and screen will show: Fingerprint Confirming Please Remove Finger! Password Attendance For those Users already registered their password, please input the registered Login Code(ID) first, for example, User ID No. is 00050, just input 50 and press OK, the screen will display: After removing the finger, if the verification is successes, the screen will show: Fingerprint Confirmed Register No Confirm Successfully! Password Confirming Register No. 50 Input Password ESC If the machine has been set to Voice On, you will hear a voice saying OK. If the machine has been set to Voice Off, you will hear a Bi, Bi, Bi sound. (For those with door lock feature, the door will open at the same time) OK MENU Now input the registered password, the screen will display: After removing the finger, if the verification is fail, the screen will show: Fingerprint Confirming Please Press Again! If the machine has been set to Voice On, you will hear a voice saying Press Again. If the machine has been set to Voice Off, you will hear a long Bi- sound. The user must be sure the finger has been registered as well as the correct way of putting on the reader. 23 Password Confirming Register No. 50 Input Password **** Press OK, screen will show: Fingerprint Confirming Register No. 50 Confirmed! 24

13 Password Confirmed Register No 50 Confirm Successfully! * Enter menu interface under the operation state of manager. (2) If the machine already registered manager, screen will show Manager verifying : Manager Verifying That means Password Attendance sign in successfully. (For those with door lock feature, the door will open at the same time) If in/out repeated interval time has been set, the machine will not record and save any repeated in/out data in the interval time, in this case, will display Confirmed only. Chapter Three - Operation To Manager Registered Managers can operate the machine and make program setting after entering the 1 st managing Menu. 3.1 Operation Steps In the normal attending status, press Menu (1) If the machine has not registered manager, screen will show: Menu 1. Register Users 2. Delete Users 3. Data Download Saturday a. Registered manager is required to sign in by fingerprint if he has been registered by fingerprint. b. Input the ID No. and Password if the registered manger is registered by password. Menu 1. Register Users 2. Delete Users 3. Data Download * Enter menu interface under the operation state of manager. (3) Display Illegal Operation with voice notice if un-recognition to the manager (Different finger-mark or Wrong Password) 3.2 Data Process Simple Introduction In the normal attending status, press Menu (Manager Verification might needed if the machine already registered manager) 25 26

14 Menu Using number 1. Register Users key or 2. Delete Users key to select 3. Data Download 1. Select Register Users and press OK, the screen will show: Select Level 1. User 2. Manager 3. Security Level 4. USB Upload Users Registration It is the basic operation, which is required to be operated expertly. (1) Normal attending status Welcome! Please Press Finger Saturday (2) Press Menu (Manager Verification might needed if the machine already registered manager) Press ESC to exit. 2. Using number key 2 or key to select to Delete User, the screen will show: Delete User Register No : Press ESC to exit. Menu 1. Register Users 2. Delete Users 3. Data Download For those machines with registered manager, screen will show: Manager s Verification Required Then input manager s fingerprint, password or ID card depends on which type of manager registered used

15 Menu Using number 1. Register Users key or 2. Delete Users key to select 3. Data Download (3) Select Register Users and press OK Select Level User Manager 3. Security Level USB Upload 0 ESC OK MENU (A) Fingerprint Registration Select Fingerprint Registration (1) Registration new users Fingerprint Registration Registration No : Press OK to confirm. Show new registration & registration number New Fingerprint Registration Registration No ESC OK MENU (4) Registered users menu, show Registration Mode 1. New Registration 2. Backup Registration Register mode consist of 2 items, the new registration & backup registration. Both items can select fingerprint, password or ID card register Users with unclear fingerprint are advised to select password or ID card registration. Using number key, input own ID number, e.g as below: ID number can be any number Fingerprint Registeration combination from Mangers and Users are required to Registration No remember his own ID No. this ID no. will be recognized as Work No. in software setting

16 Press OK to confirm ID number and start register fingerprint. Please Press Your Finger 1st Time New user is requested to press his finger on the reader correctly (B) Password Registration It is suitable to those users who cannot be easy registered by fingerprints. Under Registration Mode: Registration Mode 1. Fingerprint Registration 2. Password Registration 3. ID Card Registration Please Remove Finger! Select Password Registration and press OK to enter the new password registration menu. New user is requested to register his/her same finger for 3 times repeatedly. Password Registration Registration No : Fingerprint Registration Continue Fingerprint Registration? Press OK if continue fingerprint registration is required. or press ESC to exit New User Registration Using number key, input own ID number, e.g as below: (2) Backup Registration For Backup Register User can register 2 more different fingerprints, 1 more password or 1 more ID card under the same ID no. for backup usage. Register method is same as new registration. Password Registration Registration No: ESC OK MENU 31 32

17 Press OK to confirm and show new registration using the number key to input own password (4 digits) as below, e.g. password 1234 New Password Registration Registration No:12346 Input Password **** Press OK to confirm and screen will show: Password Confirming Please Enter Password Again Enter password: **** Press selected password 1234 again and press OK to save the password, then screen will show: Press OK if continue password registration is required or press ESC to exit Password Registration Continue Password Registration? * Each user can only register 1 password (C) ID Card Registration It is suitable to those users who cannot be easy registered by fingerprints. Under Registration Mode: Select ID Card Registration and press OK to enter the new ID card registration menu. Registration Mode 1. Fingerprint Registration 2. Password Registration 3. ID Card Registration New User Registration ID Card Registration Registration No.: Using number key, input own ID number, e.g as below: ID Card Registration Registration No.: Press OK to confirm and screen will show: ID Card Registration Please Present Your ID Card 33 34

18 Press OK and present your ID card to the card reader. ID Card Registration The screen will show the ID Card No , press OK to save the ID card registration. 3.3 Delete Users Press Menu, select Delete User and press OK to enter the delete user menu as below: Delete User Registered No.: ESC OK MENU ID Card Registration Press OK if continue ID card Continue ID Card Registration? registration is required. or press ESC to exit Managers Registration Manager s Registration is to manage the operation of the authorized managers. He/She can program the machine and get information query. Register & backup data will count under Management Record. Registered procedure is same as Users Registration (clause 3.2.1) Using the number keys to input the Registered No (User ID No.) which has to be deleted from machine, e.g , as follow: Delete User Delete User Registered No.: Registered No.: Determined To Delete? Determined To Delete? Press OK to delete, and press ESC to exit, if the registration number have backup registered, the screen will be prompted to delete backup data as above figure. The number -1 indicate the first registration. The number -2 indicate the backup registration. Letter P indicate Password Registration and Letter C indicate ID card registration

19 3.4 View Attendance Record Press Menu Information Query Log Info and screen will show: Record Details 1. Attendance Record 0 2. Manager Record 0 3. View Attendance Record 4. View Management Record 5. Delete All Records Select View Attendance Record and press OK enter the view attendance record menu. Record Details 1. Attendance Record 0 2. Manager Record 0 3. View Attendance Record 4. View Management Record 5. Delete All Records Press OK to view all the attendance Record. View Attendance Record C N :30 V_F View Attendance Record Register No The above screen displayed character and significance of information as follow: C: Total In/Out records quantity (For example: C means 5431 records recorded) N: Serial no. of In/Out records (For example: N means the first records) V_F: means verified by fingerprint (V_P: means verified by password) (V_C: means verified by ID card) 12345: The Registered ID No. of the user :30 means the In/Out time The above displayed record is the latest memory of in/out record. Press to check the other in/out records one by one. Press ESC to exit View specified User s in/out recorder - Input the Register No. (User ID No.) which you want to check his/her attendance record and press OK. For example: User ID View Attendance Records Register No Press OK and the latest in/out record of User ID12345 will displayed as below: 38

20 View Attendance Record C N :30 V_F If User ID does not have any in/out record registered in the machine, the screen will display as below: View Attendance Record Register number Without in and out records! 3.5 View Management Record The operation is the same as View Attendance Record but with different words shown on the LCD. View Management Records C N :30 E-U The screen shows the character and significance of information as follows: E_U : Register as User E_M : Register as Manager E_DF : Deleted fingerprint registration data E_DP : Deleted password registration data D_L : Delete all records data S_T : Time setting S_S : System setting 3.6 Delete all records Press Menu Information Query Log Info and screen will show: Select Delete All Records Record Details Attendance Record Manager Record 0 3. View Attendance Record View Management Record 0 ESC 5. Delete All Records OK MENU

21 Press OK and screen will show: Delete All Records Press OK to confirm delete. Determined To Delete All Records? Press ESC to exit. 3.7 Advance Setting For details please reference to Chapter One item 1.8 System Setting This section shows the setting procedure. Press MENU and select Advance Setting Once you press OK and the screen will show: Delete All Records A Bi sound can be heard after deleting all Deleting, Please Wait records and back to data processing menu. Menu 1.Register Users 2.Delete Users 3.Data Download 4.Time Setting 5.Advance Setting 6.Information Query Remarks to Register User and Manager: (1) The machine will give a voice notice to remind you when the Registration Backup Full (2) The machine can automatic create the User ID number, or a. If the user wants a different register ID, input any No. from 1 to (however the selected No. must be larger than the auto default No.) b. In the case of inputting a duplicate No. (Register ID No.), the machine will display Registration Wrong Numbers! together with a voice notice. Please re-input a new ID No. (3) In case the machine cannot recognizes the fingerprint, (maybe due to incorrect putting way on reader or dirty finger), the machine will show Please Press Again! together with a voice notice. Please clean up the finger and put the finger on the reader properly. 41 Press OK to show. Advance Setting 1. Machine Setting 2. Record Setting Machine Setting Under the Machine Setting Menu, there are totally eight items. Machine Setting 1. Machine No Manager Qty 5 3. Select Language English 42

22 Machine Setting 4. Select Voice Yes 5.LCD Backlight 47 6.Auto Shut Down On Please make sure the Machine no. had not duplicated from previous setting. Duplicated machine no. will cause confusion during information query (B) Manager Total Select Manager Total and press OK Machine Setting 6.Auto Shut Down No 7.Verify F/P/C 8.Initialization 3.7.1(A) Machine No. Select Machine No. and press OK Machine Setting 1.Machine No Manager Total 1 3.Select Language English F=. Fingerprint P=. Password C=. ID Card Machine Setting 1. Machine No Manager Total 1 3. Select Language English Using the or number key to select the Manager Total, For example: input 3 and press OK to show: Machine Setting 1. Machine No Manager Total 3 3. Select Language English 3.7.1(C) Select Language Using the or number key to select the Machine parameter, the range is For example: input 3 and press OK to show: Machine Setting 1. Machine No Manager Total 1 3. Select Language English Using the or number key to select the Select Language and press OK to show: Machine Setting 1. Machine No Manager Total 1 3. Select Language English 43 44

23 Using the arrow keys moving to select the required language selected. (There are 3 different languages included English, Traditional Chinese & Simple Chinese) 3.7.1(D) Select Voice Using the or number key to select the Select Voice menu and press OK to show: Machine Setting 4. Select Voice On 5.LCD Backlight 47 6.Auto Shut Down On Using the arrow keys moving to select the voice On or Off (There is only one defaulted language inside the machine) 3.7.1(E) LCD backlight Using the or number key to select the LCD Backlight menu and press OK to show: Machine Setting 4. Select Voice On 5.LCD Backlight 47 6.Auto Shut Down On 3.7.1(F) Auto Shut Down Using the or number key to select the Auto Shut Down menu and press OK to show: Machine Setting 4. Select Voice On 5.LCD Backlight 47 6.Auto Shut Down On Using the arrow keys moving to select the auto shut down feature by selecting On or Off. The setting unit is minutes 3.7.1(G) Verify Fingerprint / Password / ID card Using the or number key to select the Verify menu and press OK to show: 7.Verify Machine Setting F/P/C 6. Auto Shut Down On 7. Verify F/P/C 8. Initialization Using the or number key to select the numerical value, higher value = darker words. Using the arrow keys moving to select the F/C/P feature by selecting F/C/P, F+P or F+C. The setting unit is Registration Mode: 45 46

24 3.7.1(H) Initialization Using the or number key to select the Initialization menu and press OK to show: Machine Setting 6. Auto Shut Down On 7. Verity F/P/C 8. Initialization Press OK to resume all factory default setting Records setting For details please reference to Chapter One item Record Setting. This section shows the setting procedure. Press MENU and select Advance Setting Press OK and select Record Setting to show: Advance Setting 1. Machine Setting 2. Record Setting Record Setting 1. Management Rec Warning Attendance Rec Warning Repeat Confirmation Time On There are three items under the record setting menu (A) Management Record Warning Using the or number key to select the Management Record Warning menu and press OK to show: Record Setting 1. Management Rec Warning Attendance Rec Warning Repeat Confirmation Time On For example: Using the number key to input 20 and press OK to confirm: Record Setting 1. Management Rec Warning Attendance Rec Warning Repeat Confirmation Time On Press OK to enter the record setting menu. The machine will give a voice notice to remind you when the Manager Registration is almost Full 47 48

25 3.7.2(B) Attendance Record Warning Using the or number key to select the Attendance Record Warning menu and press OK to show: 3.7.2(C) Repeat Confirmation Time Using the or number key to select the Repeat Confirmation Time menu and press OK to show: Record Setting 1. Management Rec Warning Attendance Rec Warning Repeat Confirmation Time On For example: Using the number key to input 1500 and press OK to confirm: Record Setting 1. Management Rec Warning Attendance Rec Warning Repeat Confirmation Time On Record Setting 1. Management Rec Warning Attendance Rec Warning Repeat Confirmation Time On Using the arrow keys moving to select the door lock output feature by selecting On or Off. The setting unit is minutes Record Setting 1. Management Rec Warning Attendance Rec Warning Repeat Confirmation Time 20 The machine will give a voice notice to remind you when the Attendance Registration still have only 1500 record spaces left. The unit is 1 ~ 1500, users are required to decide the level according to their own needs. For example: Using the number key to input 20 and press OK to confirm: That means within 20 minutes, the users will be detected whether they have repeated in/out registration. The repeated data will be recognized. Fingerprint Comfirming Fingerprint Confirming Register No. : Attendance Records Warning! Register No. : Exceed Attendance Records! 49 50

26 3.8 Information Query Press MENU and select Information Query Record Details Press MENU and select Information Query Press OK and select Record Details to show: Menu 1.Register Users 2.Delete Users 3.Data Download 4.Time Setting 5.Advance Setting 6.Information Query Information Query 1.Storage Details 2.Record Details 3.System Details Information Query 1. Storage Details 2. Record Details 3. System Details Press OK and select Record Details menu to show: Display the total registered records on machine. There are five items under the storage details menu. Press OK and select Storage Detail Storage Details Display the total registered records storage on machine. There are five items under the storage details menu. Record Details 1. AttendanceRecord Management Record 1 3. View Attendance Record Record Details 4. View Management Record 5. Delete All Records Storage Details 1. User Reg Manager Reg Fingerprint Reg. 0 Storage Details 4. Password Reg ID Card Reg

27 Chapter Four - Appendix 4.2 Software FAQ 4.1 Attention to Finger s Reading Note: Below are the instructions on fingerprint collection. Only Figure 1 is corrected and can be successfully register by the reader. Correct Figure Hardware Portion Q1. How to solve if some users fingerprint always cannot get through the attendance machine? A1. There are some reasons why the user cannot get through the attendance machine by his/her fingerprint: a. The fingerprint already tear down b. Skin pucker on finger c. Peeling seriously on finger Due to the above circumstances, the user is advised to re-register another finger with clear prints and register several backup fingerprints. In addition, the user can choose the password or ID card registration. Q2. What will be the main reason while the attendance machine cannot communicate? Not in center Incline Too deflect Too low A2. Possible reasons are: a. Incorrect communication port setting. b. The Baud Rate setting value between the computer & attendance machine is not the same. c. Attendance machine has not connected to the power or not connected to computer. d. Attendance machine has power off. e. Incorrect Machine no. setting. f. Failure on the data line or converter. g. Defective on the computer com port

28 Q3. How to solve the problem if incomplete display or blur were found on the LCD screen? A3. Possible reasons are: a. Main board defective. b. Internal identities damaged on LCD. Under the above circumstances, please contact your supplier for repairs. 4Q. How to delete the Attendance Manager? 4A. Connecting the attendance machine to the computer, enter the staff information and fingerprints management, selects the selected manager and clicks modify user privileges. The registered data will be deleted, after that can go into the menu on attendance machine. 5Q. What does it mean if there is a sound of "Tik Tik" heard after connecting the attendance machine to the computer? 5A. Possible reasons are: a. If using RS-232 as interface, the Baud Rate setting value between the computer & attendance machine is not the same. b. If using RS-485 as interface, maybe the converters cable are reversed or stick together. 6Q. Why the attendance machine keep repeating Press again and how to solve? 6A. Possible reasons are: a. After using for a long period, the reader becomes dirty and scratches, the machine misinterpret that there are user using the machine and fail to identify the record. Under this circumstance, please use rubberized fabric to cleanup the reader. b. The reader cable is loose or not in correct places. c. Main board defective For item (b) & (c), please contact your supplier for repairs. 7Q. Under normal management operation, we can download the fingerprint and password data, however the machine give a failure notice when we viewing the attendance record, how to solve? 7A. This situation always get related with the data lines, converters or the computer COM port, try to lower down the baud rate of the attendance machine and computer communication, try to set up for or 9600 and re-operate again. Important Note : Avoid strong light direct spot to the reader

29 4.3 Trouble Shooting Software Portion Problems Possible Reasons 1Q. How to define as overnight shift? A1. For example, begins work from 18:00pm and off at 2:00am (next day) Note: For overnight shift, please add 24 hours on the basis time value. Shift setting: 18:00-26:00 2Q. How to count as abnormity overtime? 2A. For example, normal working hours is 8:00 (On duty) 12:00 (Off duty) 14:00 (on duty) 18:00 (Off duty) Exceed working over 2 hours will be counted as overtime job; therefore the shift setting is as below: Shift 1 : 08: (normal shift) Shift 2 : 14:00 18:00 (normal shift) Shift 3 : 19:00 21:00 (overtime shift) Note: Please put a tick on the box of Calculate Rule so as to start the overtime calculation features. No data on Originality Record Display the initial use, please set up suddenly Not connecting to RS232 / RS485 Not connecting to TCP / IP No data on Attendance Report a. not yet collected data b. incorrect entry date in the staff information settings c. Forget to input the entry date a. Database still inside the machine: check SQL, maybe the connection is fail. b. Database already downloaded from machine: check the server database connections a. The baud rate of computer is not b. The baud rate of machine is not c. Software communication baud rate is not d. Software data collect communication is not e. Machine no. is not the same f. Defective on the communication wire a. Corresponding IP address of software communications is incorrect b. Corresponding machine no. is incorrect c. Communication password is incorrect d. Communication cable is incorrect a. Check the entry date of staff b. Check whether there are originality records c. Check whether shifted or any automatic matching shift d. Check whether disposed data e. Check whether Calculate total hour has selected Display Locked when entering system a. To determine whether lock by manager b. If not locked by manager, please enter the users tables of MCZN database in SQL, change the numerical value from 0 to 1 in the field is_stoped 57 58

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