POLAR ONLINE How to register and make an online booking

Transcription

1 POLAR ONLINE How to register and make an online booking

2 Contents POLAR Online The best way to sell Seabourn Online help and training Register for POLAR Online 7 Quick steps for creating a booking Powerful booking management features Booking search and booking list

3 POLAR Online The best way to sell Seabourn Help and training available online and by phone Seven easy steps to create a booking Powerful booking management features Booking search and booking lists More selling and management features than any other tool Access to the best fares: all past guest, agency and group fares Easily manage group bookings Easy to learn and lightning fast

4 Online Help & Training Available throughout POLAR Online Click HELP for how to guides and policy information Help topics include Every step of the booking process How to guides for all booking and modifying features Policies and procedures POLAR Online help line

5 Register for POLAR Online Go to click Travel Professionals Select Register your agency

6 Register for POLAR Online Registration for POLAR Online is through OneSource Fill in the required information. Print, sign and date the form. Your agency owner or designated manager must complete this registration form. Submit your form to the contact provided either by fax or mail. It will be processed by the next business day. You will receive an notifying you of your new POLAR Online user name and password.

7 Register for POLAR Online Adding a user (only available to owner or supervisor level profile) Select agency profile under New Reservations to begin the process

8 Adding a user (continued) Register for POLAR Online Select Add A User to create additional logins for agents in your office Existing registered users will be displayed along with their permission type

9 Adding a user (continued) Register for POLAR Online Input users information. NOTE: A valid address is required for each user

10 Register for POLAR Online F.A.Q. Q: Who is registered as my agency owner/ administrator? A: Contact OneSource at and they can verify who is the registered agency owner. Q: My registered agency owner/administrator is no longer with the company. How can I have this changed? A: On agency letterhead, advise reason for change and who will be the new registered owner/administrator. Be sure to include a new registration address. Fax this information to OneSource s Revenue Support at

11 7 Quick Steps for Creating a Booking Step 1: Sailing Search Enter club number information for the best quotes Guest Club Number Enter your client s Club Number to find the best fares. You can search by Club Number or Phone Number Club # Search by club number or by phone number Passenger Club#

12 7 Quick Steps for Creating a Booking Step 1 (continued): Sailing search screen Select a cruise search Search for a cruise Search by date or price

13 7 Quick Steps for Creating a Booking Step 2: Availability by Price Research numerous departures with the same date and destination Sojourn 03Jun $2,900 xx xx xx Pride 29Jun $6,100 xx xx xx Spirit 21Jun $3,400 xx xx xx Quest 24Jun $3,200 xx xx xx Results are sorted by price

14 7 Quick Steps for Creating a Booking Step 2 (continued): Availability by date Review category availability Select a departure to see the fares Pride Sojourn Quest Legend 07Jul11 14Jul11 14Jul11 23Jul11 7Greek 9Norway 7Med 7Med View itinerary details Review category status and berth capacity

15 Step 3: Category pricing Category Pricing Best Buy 7 Quick Steps for Creating a Booking No need to call reservations, POLAR Online displays all fares Best buy always provides the best FIT quote Create fare comparison to compare promos by category View the promo codes that append to your bookings Category pricing - Groups Select from multiple groups: your agency, headquarters or consortiums View the group promo and amenity codes that append to your FIT bookings Clone bookings to quickly add multiple suites to a group Easily remove automatic upgrades to keep suites together.

16 7 Quick Steps for Creating a Booking Step 3 (continued): Category pricing Best buy FIT quotes Pricing for existing groups Promotion code by category Use fare comparisons button for a list of available promotions

17 7 Quick Steps for Creating a Booking Step 3 (continued): Pricing, fare comparisons Use best buy to quickly find the best deal Fare list includes the best promotions available like past passenger and flash Select two promos for comparison pricing

18 Step 4: Guest pricing detail Present the complete quote 7 Quick Steps for Creating a Booking Review guest pricing details including FCC s, Onboard Credits and Commissions. You can now add a hotel package by clicking TRAVEL PACKAGES Adjust transfers and Seabourn Shield Guest Details Guest Pricing Included section will list any group amenities or bonus commission codes Guest 1 Guest 2 Guest pricing will display complete breakdown, commission and payment option details

19 Step 5: Up-sell Category Increase your commissions 7 Quick Steps for Creating a Booking We ve made your sales pitch easy! Speaking points illustrate the cost and benefit for your client to upgrade.

20 7 Quick Steps for Creating a Booking Step 6: Suite Selection Option #1: Select a suite. You can select up to three for making multiple reservations Available Suites Option #2: Request a specific suite Request a Suite Closest Available Suite Category & Suite Suite

21 7 Quick Steps to Creating a Booking Step 7: Add guest names the final step! Add cross reference ID s for multiple suites Easily remove auto-upgrades to keep suites together Guest information is automatically completed if you input club numbers

22 7 Quick Steps for Creating a Booking Step 7 (continued): Add Guest Names Guest Information Enter guests names Dining and bedding options Cross reference bookings decline automatic upgrades

23 Booking Management Features Save time using POLAR Online to modify your bookings Extend options Rebook features quickly change sailing, category or promo Set up auto-charge of final payment to your client s card Manage pre- and post-cruise packages Submit required immigration information Add gifts like wine, flowers or onboard credit

24 Booking is confirmed! Booking Management Features Send confirmation (agent and guest) to any agency or fax Helpful booking information and modification links

25 Booking Management Features Booking Information Manage guest data Change the departure date, promotion or category Extend booking option Cross reference bookings

26 Booking Search and Booking List Retrieve and manage all bookings including bookings made via POLAR Online, any GDS online booking tool or over the phone. Create a list of all agency bookings on a voyage Booking lists make it easier than ever to manage multiple bookings on a sailing View balance and option status within the booking list

27 Booking Search and Booking List Retrieve a booking or booking list Retrieve a specific booking number Create a list of your agency s bookings by inputting the voyage or ship and sail date

28 Booking Search and Booking List Filter options and summary information Sort your booking list by status, group number or gateway city Includes last name, booking number, group, status, suite information, ship/sail date and gateway city Spirit Legend Quest Pride

29 Booking Search and Booking List Booking List: Payment Information Payment status by booking Check the payment status of multiple bookings at once

30 Thank You