4394 Gazzetta tal-gvern ta Malta MINISTRY OF FINANCE. Value Added Tax Department. Fiscal Cash Register Specifications

Transcription

1 4394 Gazzetta tal-gvern ta Malta MINISTRY OF FINANCE Value Added Tax Department Fiscal Cash Register Specificatins TYPE A: NON PORTABLE STAND ALONE FISCAL CASH REGISTER 1. LEGAL FRAMEWORK The Value Added Tax Act 1998 (CAP 406) prvides, that any persn wh makes any supply shall prvide t the persn t whm the supply is made, with a receipt which shall be issued in the frm and the manner as set ut by the Cmmissiner. T ensure cmpliance with this prvisin, the Cmmissiner has the pwer t inspect the machine readable infrmatin r a cpy r extract theref relating t the ecnmic activity f any persn. In terms f the Thirteenth Schedule t the abve mentined Act, the fllwing functins fr fiscal cash registers must satisfy the fllwing cnditins. This ntice refers nly t nn prtable stand alne cash registers that perate thrugh the standard electric mains supply with battery peratin as ptinal. 2. FISCAL CASH REGISTER REQUIREMENTS Printing f an itemized receipt fr the supplies made in each transactin. The name and address f the supplier and the Value Added Tax Act Registratin Number. This allws fr a prgrammable header message cnsisting f the name f the VAT registered persn, the business address and the VAT registratin number. The gds r services supplied. This refers t a descriptin f the gds r services fr the specific sale peratin. The quantity f each item supplied. The quantity f the merchandise cmpsing the specific sales peratin. Whether each item is taxable r exempt. T signify whether the item is taxable at full rate, reduced rate r zer rated. The ttal, inclusive f Tax, f the cnsideratin paid fr the supplies included in the transactin. Ttal amunt f sale that is t be inclusive f the tax amunt. Serial number f transactin. The fiscal receipt must include the cumulative number f issued receipts. The tax lg type as specified by the Cmmissiner. Fiscal receipt must include the tax lg type as specified by the VAT Department. Cash register serial number. (xx ). Receipt must include serial number f fiscal cash register Date and time f supply. The Fiscal Receipt must include the date and time f receipt issuance. Such ther details as the Cmmissiner may require in relatin t eur changever Prvided that cash registers intrduced frm the date f publicatin f these regulatins shall have:

2 Is-27 ta April, Dual display functinality: The fiscal receipt must be capable f printing a cuntervalue f the amunt f the sale inclusive f VAT in anther currency ther than the prevailing natinal currency; Eur currency printing: the cash register must be capable f printing the symbl; Cnversin rate: receipts issued in dual display must be able t display the central parity rate r the irrevcably fixed cnversin rate whichever may be case up t fur decimal places. The use f the inverse rate is nt allwed. Registering f all day-t-day transactins n a printed jurnal The jurnal rll must cntain an identical printed cpy f the receipts chits given t the custmer. This des nt include the prgrammable header message. String f predefined data in an inaccessible and unalterable memry The fiscal cash register is t have a nn-vlatile memry which will cntain the end-f-day clsure summary f sales infrmatin. 3. CASH REGISTER SPECIFICATIONS Print itemized receipt shwing issuing firm Register all day-t-day transactins n a jurnal Stre pre defined data in an inaccessible an unalterable memry Have nn vlatile memry that is sealed and installed in an area inside the cash register and may nly be repaired r mdified by authrized persns as apprved by the Cmmissiner f VAT Have an autmatic calendar and clck Be prgrammable thrugh the key bard Have prgrammable header message cnsisting f business name, business address and VAT Registratin Number Allw peratr t crrect errrs with ease withut sacrificing security cntrl features. Once cash is entered n deletin will be pssible. Nn- vlatile Memry is t be prtected against the pssibility f cancellatin f entries and their respective calculatins. Units must nt allw externally executed prgrammes t manipulate the ttals stred within the nn-vlatile Memry Allw fr autmatic VAT Tax cmputatin with a minimum f fur different rates with the pssibility f an increase t five, if necessary Have ne r tw integrated printers t prduce a basic fiscal receipt and jurnal. The jurnal rll must cntain a cpy f data n receipt chit given t the custmer. 27th April, 2007 Must prhibit the entry f transactin if the receipt and jurnal printers are discnnected and depletin f paper Must be able t stre a minimum 2000 end f day entries (Z readings) all f which must be cumulative numbered Must autmatically prhibit further peratin, nce an errr is detected Is t issue a warning errr message when the nn vlatile Memry has abut thirty (30) end-f-day clsures left as strage capacity. Unit t prhibit any further transactins frm being entered Have a Dual VDU t enable custmer and seller t view simultaneusly what is being input t the unit Have an autmatic self test prcedure including a self diagnstic functins Have battery-prtected peratin t ensure that all transactins are cmpleted if there is a pwer failure during the prcessing f a specific transactin. This includes the prtectin f time, date, daily ttals and the nn-vlatile Memry even when the cash register is switched ff Safety requirements System t be CE marked Have ttaling functins: this means that the end f the day clsure chit indicates the cumulative number f receipts, the daily ttal breakdwn f amunts paid fr the varius tax rates, and the VAT ttal. Printing f management reprts such as X-readings (cash in drawer) and Z readings (daily clsing reprt) Have nn vlatile Memry t be accessed thrugh a keybard cmmand, and printed accrding t varius selectin criteria Nn fiscal reprts are nt t print tax lgtype and are t indicate in clear manner that reprt is NON FISCAL

3 4396 Gazzetta tal-gvern ta Malta MINISTRY OF FINANCE Value Added Tax Department Fiscal Cash Register Specificatins TYPE B: PORTABLE STAND ALONE FISCAL CASH REGISTER 2. LEGAL FRAMEWORK The Value Added Tax Act 1998 (CAP 406) prvides, that any persn wh makes any supply shall prvide t the persn t whm the supply is made, with a receipt which shall be issued in the frm and the manner as set ut by the Cmmissiner. T ensure cmpliance with this prvisin, the Cmmissiner has the pwer t inspect the machine readable infrmatin r a cpy r extract theref relating t the ecnmic activity f any persn. In terms f the Thirteenth Schedule t the abve mentined Act, the fllwing functins fr fiscal cash registers must satisfy the fllwing cnditins. This ntice refers nly t prtable stand alne cash registers that perate thrugh battery mde with standard electric supply peratin as ptinal. 2. FISCAL CASH REGISTER REQUIREMENTS Printing f an itemized receipt fr the supplies made in each transactin. The name and address f the supplier and the Value Added Tax Act Registratin Number. This allws fr a prgrammable header message cnsisting f the name f the VAT registered persn, the business address and the VAT registratin number. The gds r services supplied. This refers t a descriptin f the gds r services fr the specific sale peratin. The quantity f each item supplied. The quantity f the merchandise cmpsing the specific sales peratin. Whether each item is taxable r exempt. T signify whether the item is taxable at full rate, reduced rate r zer rated. The ttal, inclusive f Tax, f the cnsideratin paid fr the supplies included in the transactin. Ttal amunt f sale that is t be inclusive f the tax amunt. Serial number f transactin. The fiscal receipt must include the cumulative number f issued receipts. The tax lg type as specified by the Cmmissiner. Fiscal receipt must include the tax lg type as specified by the VAT Department. Cash register serial number. (xx ). Receipt must include serial number f fiscal cash register Date and time f supply. The Fiscal Receipt must include the date and time f receipt issuance. Such ther details as the Cmmissiner may require in relatin t eur changever Prvided that cash registers intrduced frm the date f publicatin f these regulatins shall have: Dual display functinality: The fiscal receipt must be capable f printing a cuntervalue f the amunt f the sale inclusive f VAT in anther currency ther than the prevailing natinal currency; Eur currency printing: the cash register must be capable f printing the symbl;

4 Is-27 ta April, Cnversin rate: receipts issued in dual display must be able t display the central parity rate r the irrevcably fixed cnversin rate whichever may be case up t fur decimal places. The use f the inverse rate is nt allwed. Registering f all day-t-day transactins n a printed jurnal The jurnal rll must cntain an identical printed cpy f the receipts chits given t the custmer. This des nt include the prgrammable header message. String f predefined data in an inaccessible and unalterable memry The fiscal cash register is t have a nn-vlatile memry which will cntain the end-f-day clsure summary f sales infrmatin. 3. CASH REGISTER SPECIFICATIONS Print itemized receipt shwing issuing firm Register all day-t-day transactins n a jurnal Stre pre defined data in an inaccessible an unalterable memry Have nn vlatile memry that is sealed and installed in an area inside the cash register and may nly be repaired r mdified by authrized persns as apprved by the Cmmissiner f VAT Have an autmatic calendar and clck Be prgrammable thrugh the key bard Have prgrammable header message cnsisting f business name, business address and VAT Registratin Number Allw peratr t crrect errrs with ease withut sacrificing security cntrl features. Once cash is entered n deletin will be pssible. Nn- vlatile Memry is t be prtected against the pssibility f cancellatin f entries and their respective calculatins. Units must nt allw externally executed prgrammes t manipulate the ttals stred within the nn-vlatile Memry Allw fr autmatic VAT Tax cmputatin with a minimum f fur different rates with the pssibility f an increase t five, if necessary Have ne r tw integrated printers t prduce a basic fiscal receipt and jurnal. The jurnal rll must cntain a cpy f data n receipt chit given t the custmer. Must prhibit the entry f transactin if the receipt and jurnal printers are discnnected and depletin f paper Must be able t stre a minimum 2000 end f day entries (Z readings) all f which must be cumulative numbered Must autmatically prhibit further peratin, nce an errr is detected Is t issue a warning errr message when the nn vlatile Memry has abut thirty (30) end-f-day clsures left as strage capacity. Unit t prhibit any further transactins frm being entered Have a Dual VDU t enable custmer and seller t view simultaneusly what is being input t the unit Have an autmatic self test prcedure including a self diagnstic functins Have battery-prtected peratin t ensure that all transactins are cmpleted if there is a pwer failure during the prcessing f a specific transactin. This includes the prtectin f time, date, daily ttals and the nn-vlatile Memry even when the cash register is switched ff Safety requirements System t be CE marked Have ttaling functins: this means that the end f the day clsure chit indicates the cumulative number f receipts, the daily ttal breakdwn f amunts paid fr the varius tax rates, and the VAT ttal. Printing f management reprts such as X-readings (cash in drawer) and Z readings (daily clsing reprt) Have nn vlatile Memry t be accessed thrugh a keybard cmmand, and printed accrding t varius selectin criteria Nn fiscal reprts are nt t print tax lgtype and are t indicate in clear manner that reprt is NON FISCAL 4. ADDITIONAL SPECIFICATIONS APPLICABLE SPECIFICALLY TO PORTABLE STAND ALONE CASH REGISTERS Must perate n an alternative pwer surce t the electricity mains supply t sustain the peratin f the cash register fr the duratin f the daily trading hurs Shall incrprate an inbuilt battery recharge unit which will allw the batteries t be recharged Shall have a jurnal paper advance and receipt paper advance key

5 4398 Gazzetta tal-gvern ta Malta MINISTRY OF FINANCE Value Added Tax Department Fiscal Cash Register Specificatins TYPE C: POINT OF SALE SYSTEM 3. LEGAL FRAMEWORK The Value Added Tax Act 1998 (CAP 406) prvides, that any persn wh makes any supply shall prvide t the persn t whm the supply is made, with a receipt which shall be issued in the frm and the manner as set ut by the Cmmissiner. T ensure cmpliance with this prvisin, the Cmmissiner has the pwer t inspect the machine readable infrmatin r a cpy r extract theref relating t the ecnmic activity f any persn. In terms f the Thirteenth Schedule t the abve mentined Act, the fllwing functins fr fiscal cash registers must satisfy the fllwing cnditins. This ntice refers nly t nn prtable stand alne cash registers (t act as pint f sale) that perate thrugh the standard electric mains supply with battery peratin as ptinal. 2. FISCAL CASH REGISTER REQUIREMENTS Printing f an itemized receipt fr the supplies made in each transactin. The name and address f the supplier and the Value Added Tax Act Registratin Number. This allws fr a prgrammable header message cnsisting f the name f the VAT registered persn, the business address and the VAT registratin number. The gds r services supplied. This refers t a descriptin f the gds r services fr the specific sale peratin. The quantity f each item supplied. The quantity f the merchandise cmpsing the specific sales peratin. Whether each item is taxable r exempt. T signify whether the item is taxable at full rate, reduced rate r zer rated. The ttal, inclusive f Tax, f the cnsideratin paid fr the supplies included in the transactin. Ttal amunt f sale that is t be inclusive f the tax amunt. Serial number f transactin. The fiscal receipt must include the cumulative number f issued receipts.

6 Is-27 ta April, The tax lg type as specified by the Cmmissiner. Fiscal receipt must include the tax lg type as specified by the VAT Department. Cash register serial number. (xx ). Receipt must include serial number f fiscal cash register Date and time f supply. The Fiscal Receipt must include the date and time f receipt issuance. Such ther details as the Cmmissiner may require in relatin t eur changever. Prvided that cash registers intrduced frm the date f publicatin f these regulatins shall have: Dual display functinality: The fiscal receipt must be capable f printing a cuntervalue f the amunt f the sale inclusive f VAT in anther currency ther than the prevailing natinal currency; Eur currency printing: the cash register must be capable f printing the symbl; Cnversin rate: receipts issued in dual display must be able t display the central parity rate r the irrevcably fixed cnversin rate whichever may be case up t fur decimal places. The use f the inverse rate is nt allwed. Registering f all day-t-day transactins n a printed jurnal The jurnal rll must cntain an identical printed cpy f the receipts chits given t the custmer. This des nt include the prgrammable header message. String f predefined data in an inaccessible and unalterable memry The fiscal cash register is t have a nn-vlatile memry which will cntain the end-f-day clsure summary f sales infrmatin. 3. CASH REGISTER SPECIFICATIONS Print itemized receipt shwing issuing firm Register all day-t-day transactins n a jurnal Stre pre defined data in an inaccessible an unalterable memry Have nn vlatile memry that is sealed and installed in an area inside the cash register and may nly be repaired r mdified by authrized persns as apprved by the Cmmissiner f VAT Have an autmatic calendar and clck Be prgrammable thrugh the key bard Have prgrammable header message cnsisting f business name, business address and VAT Registratin Number Allw peratr t crrect errrs with ease withut sacrificing security cntrl features. Once cash is entered n deletin will be pssible. Nn- vlatile Memry is t be prtected against the pssibility f

7 4400 Gazzetta tal-gvern ta Malta cancellatin f entries and their respective calculatins. Units must nt allw externally executed prgrammes t manipulate the ttals stred within the nn-vlatile Memry Allw fr autmatic VAT Tax cmputatin with a minimum f fur different rates with the pssibility f an increase t five, if necessary Have ne r tw integrated printers t prduce a basic fiscal receipt and jurnal. The jurnal rll must cntain a cpy f data n receipt chit given t the custmer. Must prhibit the entry f transactin if the receipt and jurnal printers are discnnected and depletin f paper Must be able t stre a minimum 2000 end f day entries (Z readings) all f which must be cumulative numbered Must autmatically prhibit further peratin, nce an errr is detected Is t issue a warning errr message when the nn vlatile Memry has abut thirty (30) end-f-day clsures left as strage capacity. Unit t prhibit any further transactins frm being entered Have a Dual VDU t enable custmer and seller t view simultaneusly what is being input t the unit Have an autmatic self test prcedure including a self diagnstic functins Have battery-prtected peratin t ensure that all transactins are cmpleted if there is a pwer failure during the prcessing f a specific transactin. This includes the prtectin f time, date, daily ttals and the nn-vlatile Memry even when the cash register is switched ff Safety requirements System t be CE marked Have ttaling functins: this means that the end f the day clsure chit indicates the cumulative number f receipts, the daily ttal breakdwn f amunts paid fr the varius tax rates, and the VAT ttal. Printing f management reprts such as X-readings (cash in drawer) and Z readings (daily clsing reprt) Have nn vlatile Memry t be accessed thrugh a keybard cmmand, and printed accrding t varius selectin criteria Nn fiscal reprts are nt t print tax lgtype and are t indicate in clear manner that reprt is NON FISCAL 4. ADDITIONAL SPECIFICATIONS APPLICABLE TO POINT OF SALE SYSTEMS Must allw fr the internal strage f a list f prducts with their respective descriptin and prices. This list is t be accessed by entering a numeric cde, either manually thrugh the Price Lcatin Unit (PLU) Cde key, r thrugh a Bar Cde reader. Must have the ptin t cater fr different ranges f capacity fr individual prducts internally, prvided that Cash Registers that cannt cater fr utlets having a large variety f individual prducts internally, must allw users t directly access a central cmputer system thrugh the Cash Register. The limitatin f the number f prducts using this methd shall be determined by the capacity f the central cmputer rather than the Cash Register itself Shall have a standard cmmunicatins hardware facility, including the cmputer sftware drivers, t enable it t interface with a hst cmputer Cnsideratin may be given t pint f sale systems (falling within this categry) that d nt have the nn-vlatile Memry facility, if the Value Added Tax Department is satisfied that the security cntrl features incrprated in the system prvide an adequate security rating as d the nn-vlatile Memry Units. 27th April, 2007