Work-Based Learig

Transcription

1 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships)

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3 Table of Cotets I. Itroductio... 2 a. Backgroud: Makig the Case for Work-Based Learig... 2 b. Purpose ad Defied Use of This Guide... 2 II. Commo Work-Based Learig Priciples... 3 III. Various Partership Models i Califoria... 3 a. Exploratio ad Career Exposure... 3 i. Studet visits to health employers (K-12)... 3 b. Extra-Curricular ad Curricular Programs... 4 i. Health Occupatios Studets of America (HOSA) (Grades 7-14)... 4 ii. Califoria Partership Academies (Grades 9-12)... 4 iii. Health Sciece Capacity Buildig Grats (Grades 9-12)... 5 iv. FACES for the Future (Grades 9-12)... 5 v. Health ad Sciece Pipelie Iitiative (Grades 9-12)... 6 vi. Regioal Occupatioal Ceters ad Programs (ROCP) (Grades 9-12)... 6 IV. Iters vs. Voluteers... 7 a. Iter... 7 b. Voluteer... 7 V. Employmet... 8 a. Examples of Youth Employmet Models... 8 VI. Partership Developmet... 8 a. Idetify the Best Type of Partership/Model for Your Orgaizatio... 8 b. Commuicatio i. Tips for educators seekig parterships with health employers... 8 ii. Tips for health employers whe commuicatig with educators... 9 VII. Protectio for All... 9 a. Liability Issues... 9 b. Studet Safety i the Workplace VIII. Checklists, Templates ad other Resources...12 a. Sample Paretal Coset Forms b. Sample Memoradums of Uderstadig ad other Agreemets c. Sample Studet Traiig Agreemet d. Sample Program Cotract e. Sample Job Descriptio f. Sample Studet Applicatio IX. Program Evaluatio...22 a. Worksite Studet Evaluatio (Completed by the Health Facility) X. Appedix...24 a. Partership Matrix b. Liks to Valuable Resources CALIFORNIA HOSPITAL ASSOCIATION 1

4 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) I. Itroductio a. Backgroud: Makig the Case for Work- Based Learig Health care as a whole is oe of the fastest growig idustry sectors i the atio. Accordig to the U.S. Departmet of Labor (DOL), Bureau of Labor Statistics, 17 of the 30 fastest growig occupatios are i the health sector. Employmet i this sector is estimated to icrease by 1.6 millio jobs from I order to meet this log-term demad for health workers, a variety of strategies must be employed. Work-based learig, the result of carefully plaed ad executed parterships betwee health employers ad educatio, is oe strategy that ca icrease the supply of health professioals. therapists. Exposig studets to these optios allows them to assess whether a career i the health sector fits their persoal iterests ad capabilities. I additio to occupatios that focus o direct patiet care, studets ca explore admiistrative ad other roles withi a health care delivery eviromet. Work-based learig i such a highly structured ad regulated idustry allows studets to gai skills valued i ay idustry. Such useful skills iclude the ability to iteract with people of differet backgrouds, professioalism, ad strog orgaizatioal ad commuicatio skills. I additio to providig studets with exposure ad skills, work-based learig beefits idustry parters through: Work-Based Learig Facts Icreased studet productivity i the workplace. Icreased employee morale ad leadership skills. A recet report from the Natioal Coferece of State Legislatures shows that studets who participate i work-based learig are more motivated i school, more likely to atted college or advaced traiig ad are less likely to drop out. A survey of 1,200 Califoria parets by Ogilvy Public Relatios foud that ie out of 10 parets edorsed the cocept of work-based learig. A study by the Natioal Employer Leadership Coucil shows compaies average a 2:1 retur o ivestmet from participatio i work-based learig. Work-based learig, such as iterships, job shadowig, voluteerig, ad career metorig, provides the coectios that brig learig to a ew level. The results are more motivated, high-performig studets who have the skills to succeed i college, careers ad life. For studets iterested i the health sector, workbased learig plays a critical role i exposig studets to the wide variety of jobs available i the health sector. For example, while studets are aware of career paths to becomig a doctor or urse, they seldom cosider other health professios, such as those i allied health icludig cliical laboratory scietists ad physical Developmet of vibrat schools ad commuities. Positive public exposure. b. Purpose ad Defied Use of This Guide This Health Facility Work-Based Learig Program Guide has bee developed through a partership betwee the Califoria Departmet of Educatio (CDE) ad the Califoria Hospital Associatio (CHA) i respose to requests from idustry for iformatio, tools ad tips for parterig with local K-12 educatioal istitutios. The guide s purpose is to provide a resource for all health employers (ot just hospitals) seekig work-based learig parterships with local K-12 istitutios. Not oly is it iteded to be used by employers developig such a program, it ca also serve as a valuable tool for existig work-based learig programs. The guide presets a spectrum of model employer/k-12 parterships that serve as real life examples of successful programs. You will also fid tur-key forms ad documets that ca be used whe developig a program, as well as liks to additioal iformatio. All too ofte, health employers ad educators speak differet laguages. Educators are ofte ucertai about how to avigate the complex eviromet of a busy 2 Health Facility Work-Based Learig Program Guide Health Employer / K-12 Parterships

5 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) hospital, ad usure of the most effective way to get idustry to egage with them aroud work-based learig opportuities. Health employers, o the other had, are bombarded with requests for career exposure programs, school field trips, voluteer opportuities ad itership requests, which ca cause them to feel overwhelmed, leadig to disegagemet. Work-based learig activities must esure that studets are give appropriate support durig the experiece to maximize their growth ad developmet i the work field. Work-based learig plas ad objective should all be youth-cetered, writte, idividualized ad differetiated for youth skill levels. This guide is iteded to be a useful tool that ca evolve over time as work-based learig expads throughout the health sector. The lessos ad tools it captures are used by successful models ad ca be extremely valuable for hospitals, cliics, voluteer departmets, educators ad studets alike. This guide is offered for iformatioal purposes oly ad does ot costitute legal advice or a comprehesive guide to issues to be cosidered i creatig a partership program with K-12 schools. A orgaizatio adoptig ay or all of the iformatio i this guide should ot use it without careful legal review ad ecessary modificatios. II. Commo Work-Based Learig Priciples There are key elemets that should be practiced ad set i place to esure a high quality work-based learig experiece is desiged to meet the eeds of both the idustry parter ad the studet. Followig are some commo work-based learig priciples that all health employers, educatioal parters ad studets should aspire to practice. Work-based learig experieces are opportuities to acquire career skills ad ivestigate fields of iterest related to the studet s career goals. Work-based learig activities should iclude career preparatio that liks learig to skills ad attributes eeded to eter ad succeed i the work of a particular idustry. Work-based learig experieces may compesate youth for their work i a maer that rewards them for their efforts, thereby mirrorig the real-world workplace; this compesatio eed ot be moetary, but may iclude class credit or other appropriate icetives or rewards. Work-based learig experieces help employers develop their future workforce while creatig log-term, sustaiable parterships that lik the educatio of youth with the goals ad efforts of the host orgaizatio. III. Various Partership Models i Califoria It is importat to idetify promisig practices already i existece ad use these successful models as a startig poit i buildig ew parterships. These programs have iovative parterig methods that have eabled them to succeed. Their successful practices ca be replicated or be icluded i the developmet of ew models throughout the state. a. Exploratio ad Career Exposure i. Studet visits to health employers (K-12) Followig are examples of simple parterig activities prove to impact studet performace ad growth: Job shadowig: Provides structured experieces for studets or teachers to observe a day-i-the-life of employees for either a few hours or a full day to lear about a particular job or idustry. This ca be highly effective for teachers before they sed studets to a health employer for a work-based learig experiece. Educatig the adult metors or teachers about the complex eviromet of a hospital or cliic will go a log way i helpig them ad studets uderstad how complex ad sesitive the hospital eviromet ca be. Workplace tours ad guest speakig: Employer hosted visits to the work site allow studets or educators to talk to employees ad observe a typical day, takig valuable lessos back to the classroom. Employees CALIFORNIA HOSPITAL ASSOCIATION 3

6 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) ca provide a similar experiece by visitig a school to speak with studets about their busiess, idustry ad/ or career field. b. Extra-Curricular ad Curricular Programs Followig are some examples of programs i Califoria with structured curricula, some itricately embedded withi a school s curriculum ad others fuctioig as supplemetal compoets. i. Health Occupatios Studets of America Health Occupatios Studets of America (HOSA) is a atioal studet orgaizatio edorsed by the U.S. Departmet of Educatio ad the Health Sciece Educatio Divisio of the Associatio for Career ad Techical Educatio. HOSA has a two-fold missio: (1) promotig career opportuities i health care for secodary ad post-secodary health sciece ad career educatio studets, ad (2) ehacig the delivery of compassioate, quality health care to all people. Fouded i 1976, HOSA has experieced steady growth with early 120,000 curret members through 47 chartered HOSA state associatios ad approximately 3,200 secodary ad post-secodary/ collegiate chapters i HOSA provides a powerful istructioal tool that ca be itegrated ito the health sciece educatio curriculum ad classroom for developig the perso as a whole. The costatly evolvig health care system calls for dedicated workers who possess the appropriate techical skills, are people-orieted ad capable of both leadership ad followership roles as part of a health care team. HOSA provides opportuities for kowledge, skill ad leadership developmet for studets throughout the atio, preparig a qualified workforce to meet the eeds of the health care system ad the diverse commuities it serves. Cotact Iformatio Natioal HOSA 6021 Morriss Road, Suite 111 Flower Moud, TX Phoe: (800) 321-HOSA Website: Cal-HOSA/Califoria Departmet of Educatio 1430 N Street Sacrameto, CA Phoe: (916) Website: ii. Califoria Partership Academies Lauched by state legislatio i 1984, the Califoria Partership Academies (CPAs) model is a three-year program, grades te through twelve, structured as a school-withi-a-school. There are curretly 340 fuded programs throughout Califoria. Academies icorporate itegrated academic ad career techical educatio, busiess parterships, metorig, ad iterships. CPAs represet a high school reform movemet focused o smaller learig commuities with a career theme. Motivatioal activities with private sector ivolvemet ecourage academic ad occupatioal preparatio, such as itegrated ad project-based curriculum, metor program, classroom speakers, field trips, ad exploratio of post-secodary ad career optios. Furthermore, workplace learig opportuities, such as job shadowig, studet iterships, ad voluteer experiece, erich studets educatioal experieces. Accordig to the Califoria Departmet of Educatio, research idicates that for the academic years, studets from CPAs averaged a higher pass rate tha the geeral populatio for both the Eglish Laguage Arts test ad mathematics exam o the Califoria High School Exit Exam (CAHSEE). Academies also had a higher rate of graduatio tha that of the statewide populatio. 4 Health Facility Work-Based Learig Program Guide Health Employer / K-12 Parterships

7 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) Cotact Iformatio Califoria Departmet of Educatio Califoria Partership Academies Jerry Withrop, Educatio Programs Cosultat Phoe: (916) jwithrop@cds.ca.gov iii. Health Sciece Capacity Buildig Project The Califoria Health Sciece Capacity Buildig Project, authorized by the Goveror s Career Techical Educatio Iitiative, is coordiated by CDE ad the Califoria Commuity Colleges Chacellor s Office. The primary purpose of the project is to build quality pipelie programs throughout the state to prepare studets to trasitio ito health care occupatios ad post-secodary educatio programs that will result i qualified workers to meet critical health workforce shortages. Approximately forty applicats are awarded up to $75,000 i urba, suburba ad rural commuities i Califoria. CDE makes fial award determiatios based o applicatio quality ad geographic locatio. Selected programs must be structured to allow participatig studets to explore a variety of careers i health care begiig i grade seve. I grades ie through twelve, studets begi developig kowledge ad skills to prepare them for the trasitio to post-secodary educatio ad specific careers i health care. Cotact Iformatio Cidy Beck, Educatio Programs Cosultat Phoe: (916) cbeck@cde.ca.gov iv. FACES for the Future Coalitio The FACES for the Future Coalitio is a collaborative of programs throughout Califoria workig to address health equity for all commuities through the traiig ad empowermet of youg people. A pipelie educatio program focused o preparig youth to become future health care leaders. FACES offers health career exploratio, academic support, psycho-social itervetio ad youth leadership developmet. The coalitio focuses o helpig youth from uderserved commuities; however, it also emphasizes the importace of educatig all youth iterested i health professios about health disparities ad the impact of culture o health care. Cosequetly, FACES provides excitig ad dyamic educatio to all youth, ad supplies ecessary tools for developig their skills as carig cliical providers. FACES goals are two-fold: (1) to trasform the lives of youg people by supportig their path to successful careers i health professios, ad (2) chagig health outcomes i uderserved commuities by diversifyig the health workforce through the presece of FACES studets i those careers. While the immediate impact is o the idividual studet, FACES will chage the commuity. Cotact Iformatio FACES Sa Diego David W. Bod, LCSW Rady Childre s Hospital Sa Diego Program Maager Youth Developmet Programs Phoe: (858) ext dbod@rchsd.org CALIFORNIA HOSPITAL ASSOCIATION 5

8 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) v. Health ad Sciece Pipelie Iitiative Health ad Sciece Pipelie Iitiative (HASPI) is a collaborative effort amog etities i Sa Diego Couty to improve studets ultimate success i health care. HASPI cosists of middle schools, high schools ad commuity colleges that are actively preparig studets for college sciece courses ad health traiig programs, ad is iteded for studets of all academic levels ad backgrouds. HASPI has three primary goals: (1) icrease health care career awareess, (2) improve performace i high school ad college sciece courses, ad (3) stregthe trasitio ad retetio rates i college programs. HASPI high school educators recogize it is imperative to expose studets to highly cotextualized scieces before they reach college, especially sice erollmet i prerequisite courses has prove to be a challege. Thus, HASPI exposes its studets to a variety of courses such as medical biology, physiology, ad sports medicie. Furthermore, HASPI esures that these courses, while providig exposure ad a uique perspective to learig, also fulfill Uiversity of Califoria ad Califoria State Uiversity requiremets. Cotact Iformatio HASPI Kim Brooks Statewide Resource Coordiator Phoe: (619) Fax: (619) vi. Regioal Occupatioal Ceters ad Programs Regioal Occupatioal Ceters ad Programs (ROCPs) were established i 1967 ad are fuded uder Propositio 98 through the aual Budget Act. I Califoria, there are curretly 74 ROCPs i Califoria servig 555,000 high school studets ad adults aually. ROCPs provide exemplary career educatio, career developmet ad workforce preparatio to cotribute to studet academic ad career success. ROCPs strive to prepare studets to (1) eter the workforce with the skills ad competecies ecessary to succeed, (2) pursue advaced traiig i higher educatioal istitutios, ad/or (3) upgrade existig skills ad kowledge. ROCPs were established as regioal ceters or programs to allow studets from various schools or districts to atted career techical traiig programs regardless of their geographic locatio. A study coducted by the Uiversity of Califoria i 2004 compared studets i 21 ROCPs throughout the state to a cotrol group of similar high school studets ot erolled i ROCP programs. The study foud that high school ROCP studets improved their high school grade poit averages, had better twelfth grade attedace rates ad erolled i postsecodary educatio i large umbers. The study also foud that ROCP studets eared higher wages tha compariso group peers ad had more success i securig raises ad promotios o the job. Cotact Iformatio ROCP Califoria Departmet of Educatio Career & College Trasitio Divisio Career Techical Educatio Leadership ad Istructioal Support Office 1430 N Street, Suite 4503 Sacrameto, CA Lloyd McCabe, PhD Admiistrator Phoe: (916) lmccabe@cde.ca.gov 6 Health Facility Work-Based Learig Program Guide Health Employer / K-12 Parterships

9 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) IV. Iters ad Voluteers There are three possible classificatios for a studet: employee, iter or voluteer. Esurig that a studet is properly classified is very importat as misclassificatio ca implicate liability for a variety of employmet related taxes, fees ad pealties. Uder Califoria law, a idividual is presumed to be a employee uless the employer ca demostrate that he/ she is either a iter or a voluteer. a. Iter The defiitio of a iter ca be foud i both state ad federal law. 1. State Labor Commissioer Opiio Letter, April 7, DOL Fact Sheet #71 The employer must be able to show that the iter/traiee is erolled i a boa fide itership or traiig program based o six criteria: 1. The traiig, eve though it icludes operatio of the employer s facilities, is similar to that which would be give i a vocatioal school; 2. The traiig is for the beefit of iters/traiees; 3. The iters/traiee do ot displace regular employees, but work uder their close observatio; 4. The employer derives o immediate advatage from the activities of iters/traiee, ad o occasio the employer s operatios may be impeded; 5. The iters/traiees are ot ecessarily etitled to a job at the coclusio of the traiig period; ad 6. The employer ad the iters/traiees uderstad they are ot etitled to wages for the time spet i traiig. b. Voluteer The defiitio of voluteer uder federal ad state law is ot as well defied. The DOL has stated the geeral rule as follows: Idividuals who voluteer or doate their services, usually o a part-time basis, for public service, religious, or humaitaria objectives, ot as employees ad without cotemplatio of pay, are ot cosidered employees of the religious, charitable, ad similar ot-forprofit orgaizatios which receive their services. It is geerally agreed that idividuals who doate their time to a hospital to miister directly to the comfort of patiets (i.e., readig, writig letters, respodig to requests for driks, sacks, etc.) are ot employees. However, whe idividuals perform work that is also performed by paid staff or work that is ot miisterig directly to the comfort of patiets, the status is less clear. Courts ad admiistrative agecies apply various multifactor tests to determie whether a idividual is a voluteer. Thus, classificatio ivolves a fact-itesive aalysis that geerally takes ito accout the followig: 1. Whether the orgaizatio is for-profit or ot-for-profit. 2. Whether the services performed by the idividual are for humaitaria, public service or religious reasos. 3. The ature of the etity receivig the services. 4. Whether the idividual performs services without cotemplatio of paymet. 5. Whether the idividual is subject to the orgaizatio s employmet policies. 6. The amout of time that it takes the idividual to complete the work. 7. Whether the idividual is reimbursed for expeses. 8. Whether the ecoomic realities idicate a employmet relatioship. 9. Whether the idividual elimiates the eed for employees or reduces the amout of work available to employees. 10. Whether the idividual siged a agreemet that reflects the parties itet to create a voluteer relatioship. 11. The amout of cotrol exercised over the voluteers. Voluteer work rule policies should be writte to first miimize orgaizatioal risk ad secod to meet the missio of the hospital. CALIFORNIA HOSPITAL ASSOCIATION 7

10 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) Orgaizatios should cosider the potetial liability for voluteers actig as their agets. Voluteer leaders who write work rule orgaizatioal policies based solely o recommedatios ad iformatio from their peers i the voluteer sector may place their orgaizatios at risk. It is recommeded that hospitals cosult with risk maagemet ad/or legal cousel to develop work rule policies based o orgaizatioal iterpretatio of: 1) Fair Labor Stadards Act (FLSA) DOL publishes a FLSA Advisory o Voluteers, DOL opiio letters o voluteers are available at 2) Califoria Wage ad Hour Law For more iformatio, go to to fid opiio letters touchig o this subject. 3) Orgaizatioal Cosideratios a. Isurace policies. b. Uio agreemets. c. Requiremets of regulatory agecy, such as Califoria Departmet of Public Health, as well as accreditig orgaizatios, such as The Joit Commissio. d. Culture. e. Needs. Educators should ote that hospitals ofte list voluteer opportuities ad applicatios o their websites. A great way to seek out ad to take advatage of these opportuities is to view the websites of your local hospitals. V. Employmet There are times whe studets are hospital employees. This is i cojuctio with federally fuded summer youth programs that help offset studet salaries. Whe employed, studets should be treated like other hospital employees. a. Examples of Youth Employmet Models The Youth Employmet & Developmet (Y.E.D.) Health Careers Academy, hosted by Cedars-Siai Medical Ceter (CSMC), provides employmet ad traiig opportuities for Los Ageles youth, selected from Fairfax High School. Y.E.D. Health Careers Academy aims to provide career exposure, work site values ad skills to high school studets. The program is desiged with three compoets: (1) schoolbased learig/health academy, (2) work-based learig (e.g. CSMC), ad (3) metorig. Together these compoets allow participats to stregthe their scholastic, techical ad work-related skills. Depedig o a class schedule, a average week for a studet i the program might iclude a work shift from 2:00 p.m.-5:00 p.m. o Moday, Wedesday, ad Friday; a Health Academy Class o Tuesday ad Thursday, madated by LA Uified School District. VI. Partership Developmet a. Idetify the Best Type of Partership/ Model for Your Orgaizatio A matrix i the Appedix (Sectio X) ca be utilized to help determie which type of K-12 partership might be the best fit for your orgaizatio. It icludes a variety of optios with varyig levels of fudig ad staff requiremets. b. Commuicatio 101 i. Tips for educators seekig parterships with health employers Do ot start a partership coversatio with a fudig request. Hospitals ad health employers are ofte geerous withi the commuity ad receive may requests for fudig projects. A better approach is to develop a relatioship with a idustry parter first, before makig ay requests for moetary support. Whe idustry parters see prove value, they are more likely to fud projects or iitiatives. Pla ahead ad be specific with your request. Be timely ad professioal. Do ot make last miute requests. Hospitals are extraordiarily busy places. Last miute requests are ofte deied. Make parterig as simple as possible so that idustry parters ca egage easily. If the burde of the partership is o the employer, your chaces for success are low. Trai studets ad participats prior to the start date about appropriate attire ad etiquette whe workig i a hospital or for aother health employer. Are there sesitivities to their specific assigmet ad are studets prepared to hadle them? 8 Health Facility Work-Based Learig Program Guide Health Employer / K-12 Parterships

11 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) ii. Tips for health employers whe commuicatig with educatio parters Familiarize educatio parters with terms ad acroyms commoly used i the health care idustry. It may take some patiece before both parters are commuicatig fluetly. Specify for educatio parters what you ca ad caot provide at your facility. This will limit requests to what is possible. Host a adult-metor day or teacher day at your facility to demostrate to the adult educatio parters how complex the hospital eviromet ca be. Desigate a idividual or team of idividuals to oversee ad guide studets. Provide orietatio for studets oce the program begis to esure they uderstad the expectatios, rules ad how to comply with state ad federal laws ad regulatios. Provide feedback to educatio parters o a regular basis so that there is clear commuicatio about all aspects of the parterships. VII. Protectio for All a. Liability Issues I the iterest of protectig all parties, should somethig go wrog, it is a good practice to have a few thigs spelled out i writig. The followig sectio is meat to be used as a resource as you develop a work-based learig program. The resources are based o forms used by other health employers who work regularly with K-12 studets. Agai, these forms are offered for iformatioal purposes oly ad do ot costitute legal advice or a comprehesive guide to issues to be cosidered i creatig a partership program with K-12 schools. A orgaizatio adoptig ay or all of this iformatio should ot use it without careful legal review ad ecessary modificatios (see top of page 8). Sample Liability Laguage School s resposibilities: 1. School shall provide ad maitai Commercial Geeral Liability ad Property Damage Isurace (bodily ijury, property damage, persoal ad advertisig ijury, products ad completed operatios coverage), or a program of self-isurace, that is as broad with o limitig edorsemets, for claims resultig i bodily ijury, icludig death, persoal ijury, ad property damage with miimum limits of at least $1 millio for each occurrece ad aual aggregate limits of ot less tha $3 millio with a additioal isured edorsemet amig Agecy Idemities as additioal isured s o School s policy. 2. School shall provide ad maitai professioal liability coverage for all Studets ad School istructors while Studets ad istructors are at the Agecy. Such isurace shall be i a amout ot less tha $1 millio coverig ijuries icludig death to ay oe or more persos i ay oe occurrece ad $3 millio i the aggregate per year, with a additioal edorsemet amig Agecy as a additioal isured o School s policy. Isurace policies shall be writte by carriers reasoably satisfactory to each party. School shall provide a copy of such isurace policy to Agecy prior to the time Studet begis his/ her experiece uder this Agreemet. School will otify Agecy at least te days prior to ay chage i coverage. Upo the Agecy s request, the School shall also provide the Agecy with certificates of isurace or self-isurace. 3. School shall provide ad maitai workers compesatio isurace as required by Califoria law, coverig the istructor(s) while participatig i the program hereuder. School shall require that studet(s) have ad maitai health isurace or health care coverage throughout their assigmet at Agecy. 4. School shall idemify ad hold harmless health employer ad its employees (each, a idemity) from ad agaist ay ad all claims, losses, damages, liability, costs, expeses (icludig reasoable legal expeses), judgmets or obligatios whatsoever, icurred by or o behalf of the Agecy i coectio with ijury (icludig death) or damage to ay perso or property to the extet resultig from the egliget act or failure to act or willful miscoduct of the health employer, its officers, directors, employees, aget or teachers. CALIFORNIA HOSPITAL ASSOCIATION 9

12 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) Agecy s Resposibilities: 1. Agecy shall provide durig the terms of this Agreemet such commercial geeral liability ad property damage, professioal liability, ad other isurace or selfisurace as shall be ecessary to isure or self-isure the Agecy ad its employees agaist ay claim or claims for damages arisig out of Agecy s ad its employees act or omissios uder this Agreemet, icludig claims arisig by reaso of persoal ijury or death i coectio with the Program, or use of ay property or facility pursuat to this Agreemet. The Agecy shall otify the School at least te days prior to ay chage i or cacellatio of such isurace or self-isurace. Upo the School s request, the Agecy shall also provide the School with certificate of isurace or proof of self-isurace. 2. Agecy shall assume full resposibility for all loss or expeses (icludig costs ad reasoable legal expeses) resultig from liability imposed by laws upo the Agecy because of ijury or death to ay perso or o accout of damages to property, icludig loss of use thereof, arisig out of or i coectio with this Agreemet ad due to the egligece or wrogful coduct of the Agecy, its officers, directors, shareholders, agets or employees. 3. Agecy shall idemify ad hold harmless School ad its employees (each, a idemity) from ad agaist ay ad all claims, losses, damages, liability, costs, expeses (icludig reasoable legal expeses), judgmets, obligatios whatsoever, icurred by or o behalf of the School i coectio with ijury (icludig death) or damage to ay perso or property to the extet resultig from the egliget act or failure to act or willful miscoduct of the School, its officers, directors, employees, aget or teachers. b. Studet Safety i the Workplace Each facility should have i place a workplace safety orietatio that covers the followig: Orgaizatio s ifectio prevetio policies Orgaizatio s ifectio cotrol ad ifectio prevetio resources How ifectios ad diseases are spread (blood-bore, droplet, airbore, cotact, igestio, vector). Prevetable diseases (Hepatitis B, measles, mumps, rubella, varicella, iflueza, tetaus, hepatitis A, meigitis, Pertussis (Whoopig Cough). Ifectio prevetio Isolatio rooms. Had washig, ot eterig isolatio rooms. Proper hadlig of bio-hazardous waste. Immuizatios. Orgaizatio s safety policies Orgaizatio s safety codes. Variatio amog orgaizatio icludes code red, blue, pik, gray, silver, orage, shelter i place, baby security, etc. How to call a emergecy. Material Safety Data Sheet (MSDS). The orietatio may vary slightly depedig o specific orgaizatioal policies. Employers may also wat to create a studet health survey or clearace form for studets to sig ad retur with supportig documetatio regardig immuizatios. (See example o the ext page.) 10 Health Facility Work-Based Learig Program Guide Health Employer / K-12 Parterships

13 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) SAMPLE NON-EMPLOYEE PERSONNEL HEALTH CLEARANCE Name: Address: Date of Birth: Home Phoe: Studet ID Number: Departmet: Supervisor/Cotact: Locatio: HEALTH REQUIREMENTS IMPORTANT: Please provide writte documetatio for each requiremet listed below. TUBERCULIN SKIN TEST (TST PPD) Cadidates with a history of egative tuberculi ski tests ad are over the age of 21 will eed to provide documetatio of two (2) egative TSTs withi the previous twelve (12) moths. Cadidates age 21ad uder will eed to provide documetatio of oe (1) egative TST withi the previous twelve (12) moths. Cadidates with a history of positive tuberculi ski tests will eed to provide a radiology report of a egative chest X-ray withi the previous twelve (12) moths. PROOF OF IMMUNITY TO MEASLES, MUMPS AND Rubella (MMR) Cadidates will eed to provide documetatio of receivig two (2) doses of MMR vaccie OR laboratory evidece of immuity (blood test/titre). CHICKENPOX Cadidates eed to provide documetatio of receivig two (2) doses of varicella vaccie OR documetatio of laboratory evidece of immuity (blood test/titre). HEPATITIS B (Oly for those cadidates who will provide direct patiet care). Cadidates will eed to provide documetatio of receivig three doses of the Hepatitis B vaccie OR laboratory evidece of immuity (blood test/titre). Tdap VACCINE & SEASONAL FLU SHOT Cadidates will provide documetatio of receivig oe (1) dose of the Tdap (Tetaus, Diphtheria ad Pertussis) vaccie as well as documetatio of receivig a seasoal iflueza shot durig iflueza seaso. I certify that the above iformatio is true ad complete to the best of my kowledge. Sigature: Date: CALIFORNIA HOSPITAL ASSOCIATION 11

14 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) VIII. Checklists, Templates ad Other Resources a. Sample Paretal Coset Forms These forms are offered for iformatioal purposes oly ad do ot costitute legal advice or a comprehesive guide to issues to be cosidered i creatig a partership program with K-12 schools. A orgaizatio adoptig ay or all of this iformatio should ot use it without careful legal review ad ecessary modificatios. SAMPLE PARENTAL CONSENT FORM Erollmet Coset: I coset to the erollmet of my child durig his/her 5th ad/or 6th period at (Name of High School) i the (Name of Program). Last Name: Studet Iformatio First Name: Home Phoe: Address: Field Trips/Tours: Permissio is grated for my so/daughter to participate i tours while participatig i the (Name of Program). q Yes q No Iitials Photo Release Authorizatio: Permissio is grated to photograph my so/daughter for promotioal ad educatioal purposes. q Yes q No Iitials Name: Address of Paret/Legal Guardia: Name: Workplace of Paret/Guardia: Street Address: Street Address/Departmet: City, State, Zip: City, State, Zip: Phoe: Phoe: Name/Relatioship: Other Emergecy Cotact Perso: Name: My child may be released to: Street Address: Street Address: City, State, Zip: City, State, Zip: Phoe: Phoe: Sigature/Relatioship: Date: Name of Isurace Compay: 12 Health Facility Work-Based Learig Program Guide Health Employer / K-12 Parterships

15 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) b. Sample Memoradums of Uderstadig (MOUs) ad other Agreemets SAMPLE MOU AGREEMENT This Agreemet is etered by ad betwee ( Agecy ), located at (Agecy Address) ad ( School ), located (School Address). I. RECITALS 1.01 The School requires sposorig health care orgaizatios to provide voluteer work settigs ad experieces for studets i the (Name of class/program/academy) The Agecy has facilities available to furish such experiece ad, as a commuity service, is willig, uder certai coditios, to allow School to utilize certai Agecy facilities ad health professioal metors to support program studets i achievig work experiece across certai health care ad techical fields. II. RESPONSIBILITIES THEREFORE it is agreed: 2.01 GENERAL RESPONSIBILITIES OF THE PARTIES: A. It is uderstood ad agreed by the parties that the educatio program ( Program ) coducted pursuat to this Agreemet is a educatioal program of School ad ot of Agecy, ad that studets participatig i the Program at all times shall be uder the exclusive jurisdictio of School. Notwithstadig the foregoig, the time, place ad subject matter of all educatio hereuder shall be subject to the approval of Agecy, ad School hereby assumes resposibility for assurig that studets observe the rules ad regulatios of Agecy, icludig recogitio of the cofidetial ature of iformatio o patiets ad their records, ad that they do othig which might prove detrimetal to Agecy or its patiets. At o time shall studets be permitted to take ay active role i the provisio of health care to ay Agecy patiet, icludig the review of patiet care records. B. I order to provide the coordiatio ad cooperatio essetial to the coduct of a effective program, School ad Agecy each shall appoit oe or more persos to work together i plaig ad implemetig the educatioal program ad, i this coectio, they shall advise oe aother of the philosophy, objectives, policies ad regulatios of their respective istitutios ad establish such matters as the time ad place of educatio ad the umber of studets to participate i ay Program at ay give time. Agecy represetative will be the Coordiator of Workforce Plaig ad Developmet or desigee. C. The Program to be coducted hereuder shall be coducted without the paymet of ay moetary cosideratio by School ad Agecy to the other or by or to ay studet participatig i the program. D. The parties shall comply with all applicable accreditig body stadards, all applicable federal, state ad local law, regulatios ad ordiaces RESPONSIBILITIES OF THE SCHOOL The School shall: A. Desigate a teacher ad a alterative through which the Agecy will commuicate ad coordiate workig relatioships. B. Carefully scree studets ad coordiate assigmets with the Agecy Coordiator of Workforce Plaig ad Developmet or desigee, subject to the right of the Agecy to termiate ay studet s participatio for ay cause deemed sufficiet by Agecy, ad provide list of studets, date of affiliatios, ad other pertiet iformatio to Agecy. C. Provide a copy of the performace objectives for the studet s work experiece. D. Furish the Agecy with writte evidece o each studet of curret: 1. PPD ski test with egative results withi the previous 12 moths, valid ad o older tha 12 moths through the ed of the itership, ad if positive, a writte, egative chest X-ray result. CALIFORNIA HOSPITAL ASSOCIATION 13

16 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) 2. Proof of MMR x2 or positive rubella titre. 3. Proof of MMR x2 or positive measles titre. 4. Proof of MMR x2 or positive mumps titre. 5. Proof of hepatitis B series, positive hepatitis B atibody titre, or iitiate vaccie series. 6. Proof of varicella vaccie x2 or positive chickepox history, or positive varicella titre. 7. Proof of compliace with all childhood immuizatio requiremets ad boosters. 8. Other immuizatios, vaccies, lab work or verificatio, as deemed ecessary by Agecy. E. Assure that studets are iformed about ad adhere to laws o HIPAA ad cofidetiality of medical iformatio. F. Demostrate evidece of quality review of the Program. G. Arrage for periodic cofereces betwee School ad Agecy represetatives to evaluate studet progress ad the program, as appropriate. H. Provide ad be resposible for the care ad cotrol of all School s educatioal supplies, materials, ad equipmet used for istructio durig program RESPONSIBILITY OF AGENCY The Agecy shall: A. Whe possible, make available to studets, work areas, equipmet ad referece materials eeded for work assigmets, ad oriet studets to policies ad procedures of the Agecy. B. Assig to a studet a metor supervisor to supervise the studet ad provide feedback to the School ad Workforce Developmet Coordiator or desigee about studet performaces. C. Esure that at all times studets are ot ivolved i the direct care of patiets, but may observe patiet care ad be assiged o-cliical or other patiet support tasks uder the metor s supervisio. D. Work cooperatively with School, to provide a satisfactory learig eviromet for studets ad learig experieces from amog the ogoig activities of the Agecy. E. Allow access to the cafeteria ad other areas provided by Agecy for its staff for the purpose of takig meals. All meal costs shall be bore by the studet. F. Provide emergecy health care or first aid i the evet a studet sustais a ijury or illess eedig immediate attetio. Such cost shall be bore by studet or School as appropriate. G. Retai the right to termiate ay studet participatio for cause deemed sufficiet by Agecy. H. Maitai, at all times, full resposibility for care of its patiets; retai professioal ad admiistrative resposibility for services redered. III. INSURANCE AND INDEMNIFICATION 3.01 School shall provide ad maitai Commercial Geeral Liability Isurace usig Isurace Services Office occurrece form CG with a editio date prior to 2004 (bodily ijury, property damage, persoal ad advertisig ijury, products ad completed operatios coverage) or a equivalet form, or a program of self-isurace, that is as broad with o limitig edorsemets, for claims resultig i bodily ijury icludig death, persoal ijury, ad property damage with miimum limits of at least $1 millio each occurrece ad aual aggregate limits of ot less tha $3 millio with a additioal isured edorsemet amig Agecy Idemitees as additioal isureds o School s policy; ad 3.02 School shall provide ad maitai professioal liability coverage for all Studets ad School istructors while Studets ad istructors are at the Agecy. Such isurace shall be i a amout ot less tha $1 millio coverig ijuries icludig death to ay oe or more persos i ay oe occurrece ad $3 millio i the aggregate per year, with a additioal edorsemet amig Agecy as a additioal isured o School s policy. Isurace policies shall be writte by 14 Health Facility Work-Based Learig Program Guide Health Employer / K-12 Parterships

17 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) carriers reasoably satisfactory to each party. School shall provide a copy of such isurace policy to Agecy prior to the time Studet begis his/her experiece uder this Agreemet. School will otify Agecy at least te days prior to ay chage i coverage School shall provide ad maitai Workers Compesatio Isurace as required by Califoria law, coverig the istructor(s) while participatig i the program hereuder. School shall require that studet(s) have ad maitai health isurace or health care coverage throughout their assigmet at Agecy School shall idemify, defed ad hold harmless Agecy agaist: (i) ay ad all liability arisig out of School s failure to comply with the terms of this Agreemet, ad ay ijury, loss, claims, or damages arisig from the egliget operatios, acts or omissios of the School s employees, studets or agets relatig to or arisig out of their services uder this Agreemet; ad (ii) ay ad all costs ad expeses, icludig reasoable legal expeses, icurred by or o behalf of the Agecy i coectio with the defese of such claims Agecy shall idemify, defed ad hold harmless School agaist: (i) ay ad all liability arisig out of Agecy s failure to comply with the terms of this Agreemet, ad ay ijury, loss, claims, or damages arisig from the egliget operatios, acts or omissios of the School s employees, studets or agets relatig to or arisig out of their services uder this Agreemet, ad (ii) ay ad all costs ad expeses, icludig reasoable legal expeses, icurred by or o behalf of the Agecy i coectio with the defese of such claims The parties hereuder agree that Agecy is resposible oly for the actios of its respective officers, employees ad agets, ad that while participatig i the program hereuder, studets ad istructors are ot employees or agets of Agecy, regardless of the ature ad extet of the acts performed by them. Agecy shall ot assume ay liability uder ay workers compesatio or employer liability law o accout of ay ijury to or act of studet or istructor performig pursuat to the Agreemet, ad that studet or istructor while performig or travelig pursuat to this Agreemet. IV. TERM AND TERMINATION 4.01 The term of this Agreemet shall commece o (Date) ad shall cotiue to be i effect for five (5) years or util termiated by either party with or without cause, upo givig at least iety (90) days writte otice to the other. IN WITNESS WHEREOF, the parties have executed this Agreemet o the dates idicated. AGENCY: (Name of Agecy) SCHOOL: (Name of School) By: (Name) By: Title: Title: Date: Date: CALIFORNIA HOSPITAL ASSOCIATION 15

18 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) c. Studet Traiig Agreemet SAMPLE STUDENT TRAINING AGREEMENT (Siged by studet, paret, teacher, employer) I,, uderstad that as a (Name of School) Studet at I will be required to follow the stadards of appropriate workplace coduct listed below while I am o the job: I will be puctual ad coscietious i the fulfillmet of my commitmet ad duties. I will accept supervisio graciously. I will coduct myself i a digified, courteous, ad cosiderate maer. I will take ay problems, criticisms, or suggestios to my supervisor. I will follow all compay policies ad procedures. (Dress code, safety traiig, etc.) I will always kock o closed doors. I will ot chew gum or eat food while workig. I will ot brig frieds to the work site. I will ot accept tips (see idividual health facility policy). I will always otify my supervisor if I am ot able to report for work. I will oly work whe ad where assiged. I will refrai from loud talkig ad laughig (except i appropriate places). I will ot use compay phoes for persoal calls. I will ot discuss race, religio, or politics with customers. Studets are required to follow the same code of coduct as other members of the team. Always remember that you are represetig our compay to the public. Academy Studet Sigature: Date: Supervisor s Sigature: Date: Oe copy for the departmet file please sed origial to (Name of Program) Office 16 Health Facility Work-Based Learig Program Guide Health Employer / K-12 Parterships

19 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) d. Sample Program Cotract SAMPLE PROGRAM CONTRACTS The Departmet of agrees to accept the placemet of a high school studet as part of the (Name of high school program). The primary /secodary supervisor agrees to provide the followig: Departmet orietatio Assigig ad moitorig work O-the-job-traiig as appropriate Maiteace of departmet time & attedace records Time off for studets to atted required traiig or classes Three-moth ad year-ed evaluatios Provide work-based learig experiece for studets Mothly job shadow The departmet agrees to provide the followig: Studet wages, icludig adjustmets as appropriate, etc. Geeral orietatio, icludig safety requiremets Assistace to the supervisor Couselig ad coachig to the studet as appropriate Liaiso to the high school program coordiator/parets Trackig ad moitorig studet progress Maiteace of studet records If, for ay reaso, the placemet of the studet becomes problematic, the departmet supervisor agrees to brig it to the attetio of the (Name of Program) Program Coordiator ad/or the (Name of high school) Istructor. I have read ad uderstad the resposibilities of the departmet. Prit Name: Primary Supervisor Sigature: Date: Departmet Locatio: Fax: Siged (Departmet Director Sigature): Date: Siged (Youth Employmet ad Developmet Program): Date: (copy will be set for your records) CALIFORNIA HOSPITAL ASSOCIATION 17

20 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) SAMPLE PROGRAM CONTRACTS (cotiued) Health Careers Program Departmet Iformatio Part Oe Studets must be supervised at all times. Supervisors will be resposible for studet assigmet icludig mothly job shadow. Departmet (please prit): Locatio: Primary Supervisor: Extesio: Fax: Secodary Supervisor: Locatio: Fax: Number of studets requested for area If requestig studets for several areas withi your departmet please desigate a lead for the area ad iclude all supervisors, departmet areas, locatios, extesios ad busiess hours. Part TWO Please attach a departmetal studet job descriptio for each positio requested. The Director of Recruitmet & Workforce Plaig ad Program Coordiator will review all job descriptios (see sample). Departmet Name: DEPARTMENT SPECIFIC If requestig studets for several areas withi your departmet, please desigate a lead for the area ad iclude all supervisors, departmet areas, locatios, extesios ad busiess hours. Departmet System (specify): Istitutio Systems (specify): Please check the skills your studet will eed as part of their assigmet ad/or situatios they will be exposed to: q Word-processig (ie: Word) q Spreadsheets (i.e. Excel) q Graphics q Workig with patiets (please specify) q Customer Service (please specify) q Receptioist Duties q Phoes q Filig: Patiet Employee Other (please specify) 18 Health Facility Work-Based Learig Program Guide Health Employer / K-12 Parterships

21 Health Facility Work-Based Learig Program Guide (Health Employer / K-12 Parterships) e. Sample Job Descriptio SAMPLE JOB DESCRIPTION Job Title: Studet Worker Liver ad Kidey Diseases ad Trasplatatio Departmet Reports to: Admiistrative Services Coordiator ad Departmet Program Coordiator Job Summary: Uder the geeral directio of Admiistrative Services Coordiator ad the Departmet (Name of Program) Coordiator i the Liver ad Kidey Diseases ad Trasplatatio Departmet, the (Name of Program) studet shall assist i special projects by providig clerical support to various team members i the departmet. Essetial Job Duties: Preparig ad assemblig pre-trasplat patiet educatio ad evaluatio material. Assist with mail distributio, obtaiig sigatures for documets such as check requests, ad distributio assigmets aroud the campus. Works collaboratively for various cliical program coordiators ad Maagemet Assistats withi the departmet. (Name of Program) studet has the opportuity to lear the admiistrative ad cliical protocol i the departmet. Studet has the opportuity to lear fuctios of the Liver ad Kidey Diseases ad Trasplatatio program ad see the jobs available i the departmet. (Name of Program) studet will meet regularly to cosult with Admiistrative Services Coordiator ad Departmet (Name of Program) Coordiator to isure academic ad career goals are met. Durig the course of the (Name of Program) program ad if assiged, studet uder the strict supervisio of cliical coordiator will lear to log outside patiet labs o maual lab flow sheet, assist i cofirmig patiet cliic appoitmets, ad file correspodece i patiet shadow chart. Lessos will iclude geeral cliical educatio relatig to the basics of orga trasplatatio. Studet will participate oce a moth i job shadowig. Each academic year, studet will participate i oe extracurricular assigmet relatig to orga ad tissue door awareess. CALIFORNIA HOSPITAL ASSOCIATION 19