True Enterprise Content Management (ECM) & BPM SUITED FOR HEALTHCARE, TELECOM, BANKING, INSURANCE & HIGH SECURITY INDUSTRIES

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1 True Enterprise Content Management (ECM) & BPM SUITED FOR HEALTHCARE, TELECOM, BANKING, INSURANCE & HIGH SECURITY INDUSTRIES

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3 SHARE INFORMATION, STREAMLINE WORKFLOWS, MAXIMIZE PRODUCTIVITY Freedoc is an enhanced enterprise file sync & share (EFSS) document collaboration solution that enables users both inside and outside the organization to securely store, share and exchange in any format. By combining EFSS capabilities together with traditional document management functionalities, Freedoc can offer the next generation in document collaboration, storage and sharing - either on premise or on public, private or hybrid cloud platforms. KEY BUSINESS BENEFITS Have it your way, in the Cloud or on-premise Manage information flow across the organization from capture through archiving. Enhanced collaboration tools Improves team and personal productivity while reducing workplace inefficiencies. Enterprise-level security Ensures document integrity and retention required for regulatory compliance and total quality best practices. Active Directory/LDAP integration Native AD and LDAP integration. Sharing is caring Deepens relationships with colleagues, customers, suppliers and partners by sharing information resources and opening business processes. Save time & money Reduces data storage costs/requirements as well as the time and cost of internal and external document distribution. Content at your fingertips Extracts the value from your corporate information assets and consolidates key information to improve company-wide decision-making. A paperless office Establishes an advanced collaborative platform with minimal administrative overhead. 3

4 DOCUMENT MANAGEMENT Manage Business Critical Content Freedoc is a document scanning, OCR, and conversion solution that dramatically boosts knowledge-worker productivity, drives greater business-process efficiency, and enhances information security and compliance within document-based processes. Freedoc automatically identifies and separates scanned documents through the use of barcodes, patch codes, text detection, or document layout. Once the file type is known, documents can be indexed by extracting key data for further processing, metadata classification and finally routed through Enterprise File Sync & Share to be accessed from any device. Freedoc features a rich set of API and connectors available for integration with popular applications such as ERP, CRM, HR and other enterprise Content and Document Management solutions. FEATURES & BENEFITS Ensures that your critical corporate data is secure Powerful version control tracks changes and allows rollbacks when needed Full text search will change the way users search and locate information Filters and tags allow users to refine search criteria Rich media support lets users manage corporate information regardless of format Powerful document scanning, OCR, and conversion features Automatically identifies and separates scanned documents through barcodes, patch codes, text detection or document layout Indexes documents by extracting key data for further processing, analyzes metadata for classification and routes through sync & share Features a rich set of API and connectors for integration with popular applications such as ERP, CRM, HR and other Content and Document Management solutions Integration with Microsoft Office Simplifies information sharing and archiving One-Click Publishing enables users to quickly save and retrieve workflow documents within Office applications Users can archive s with attachments s are indexed automatically by importing key properties as metadata Saved documents can be converted into PDF format automatically conversion does not require third party software Rapid deployment and site provisioning Reduces administrative start-up costs Scales easily and cost-effectively to meet growing business needs Familiar, intuitive interface gets users up and working quickly Web-based application provides all users with easy access to the document repository Reduces the requirement for end user training and support, and ultimately increases ROI Sophisticated controls secure company information assets Administrators can set top-down policies for access control, document integrity and content recovery Role-based user profiles and user authentication define and control access to different content Stakeholders are provided secure access only to the information that is of interest to them User profiles establish document privileges (e.g. read-only, read/write, limited distribution) Granular access control and database encryption ensures that sensitive information remains confidential Access can be permissioned at the document level (if required) 4

5 ENTERPRISE FILE SYNC & SHARE Single Copy Always in Sync Freedoc is a complete enterprise file synchronization and sharing (EFSS) solution that empowers your workforce with timely access to information from their preferred computing or mobile device. Leading-edge collaboration tools enable users to codevelop, organize and circulate valuable content, making it widely available to a range of business applications and processes. Once information assets are universally accessible, individual and group productivity increases while operating costs decrease. With Freedoc Sync & Share, user files are automatically synchronized between their PC/laptop or mobile device and their cloud folder, keeping files accessible and maintaining version control. FEATURES & BENEFITS Enterprise-grade alternative to consumer cloud applications Easy to use for every user level Access and share files anywhere Central, shared repository of information assets Enhances collaboration and productivity Ensures your valuable information assets are not lost or forgotten over time Multi-Folder Sync for Local Access No need to copy files to a specific folder or change the way you work Automatic versioning Multi-Platform End-Point: includes software agents for both Windows and Mac Complete document lifecycle management Manages all stages of the document lifecycle creation, search, inspection, modification, approval, updating, printing, web publishing and distribution Partially or completely automates the document management process, adjusting the document path and the users that can perform operations on or with the information 5

6 BUSINESS PROCESS MANAGEMENT Drive Business Efficiency BPM helps organizations get work done intelligently and effectively. Through its powerful functionality and modeldriven framework, Freedoc BPM offers a strong platform for effective modeling across the enterprise. Freedoc BPM integrates a 100% embeddable web-based architecture for designing and implementing business processes and internal workflows, enabling a systemic approach to improving processes through the integration of process flow and monitoring. With full audit trails maintained throughout the business process lifecycle - from design and deployment to optimization - Freedoc BPM ensures your processes are in line and fully compliant with organizational objectives and corporate governance. FEATURES & BENEFITS Flexible, custom workflows Define explicit roles and responsibilities within the workflow, to address specific business processes and sets of tasks Decisions are always based on the latest dataset Supports organizations with rigorous or loosely structured document management procedures Manages the document lifecycle in accordance with industry requirements or business culture Full traceability of tasks for efficient workflow management Allows managers to constantly monitor progress, test the workload of individual users and identify bottlenecks Reduces wait times, increases operator productivity and lowers operating costs Fully compliant processes notifications and approvals keep all parties updated automatically Accepts processes initiated within any integrated business application (including clients) through API Broad document support Stores and manages documents of all kinds: Electronic documents in native format (text files, Microsoft Office documents, s, faxes, images, video files) Scanned documents Documents from a print spooler Compatible with a wide variety of scanners, multifunction printers, digital copiers and fax servers event notifications keep information flowing Alerts users to the availability of new content, document modifications, completed tasks and required operations (e.g. an approval) Sophisticated tools to delegate web site updates Templates enable users to quickly and independently enter text and graphics no programming or web development skills required Automatically formats content in accordance with predefined standards Content Auditors approve or reject proposed content prior to publication, and define its period of validity Web application accessible through a secure network portal Maximizes accessibility for all users Access to reports is governed by security policies defined by management Ensures confidential information is compartmentalized with limited distribution 6

7 MOBILE COLLABORATION Work the way you want and where you want Freedoc Mobile synchronizes your files across all your devices, applications, and teams - maximizing your productivity in creating, storing, sharing and collaborating on information regardless of mobile device or platform. Whether you are down the hallway in a boardroom, at home, at the airport or at a customer s site, Freedoc Mobile lets you access and edit corporate documents or share them with other authorized individuals for feedback and input. FEATURES & BENEFITS event notifications keeps information flowing Alerts users to the availability of new content, document modifications, completed tasks and required operations (e.g. an approval) Secure access to on-premise and cloud content repositories Supports Android and ios devices Easy access to content, anywhere - anytime 7

8 Genialcloud is a powerful Business Productivity Suite that helps you drive real results within your organization. An industry first solution, and fully available on the Cloud, Genialcloud offers business tools that are key drivers for efficiency and productivity including Enterprise Content Management, Unified Communications, Self-Service Business Intelligence and a Business Management Suite Toronto - Head Office 8 King Street East, Suite 1905 Toronto, ON M5C 1B5 CANADA Boston 1 International Pl., Suite 1400 Boston, MA USA Rome Via Goito, 58/A Roma (RM) ITALY Solgeniakhela is a global Cloud technology provider specializing in SaaS, PaaS and IaaS solutions. Our solutions are used by more than 3,500 organizations, including multiple Fortune 100 companies, for Business Productivity, Cloud Management, Cloud Monetization, and Flexible Infrastructure needs. With a history of over 25 years, a direct presence in Canada, Italy, United States & Mexico, and a global reseller network, Solgeniakhela is positioned as a leading provider of high demand Cloud Computing needs of Enterprise & Public organizations. Mexico City Av. Coyoacán No Col. del Valle, Del. Benito Juárez C.P.: 03100, Ciudad de México Campus Corporativo Coyoacán, Edificio 4, Segundo Piso, Oficina 19 MEXICO 2015 Solgeniakhela, Inc. All rights reserved.