Practical Demonstration of Using the Internet Cloud for Backup USING SKY DRIVE, DROP BOX, SUGARSYNC OR

Transcription

1 Practical Demonstration of Using the Internet Cloud for Backup USING SKY DRIVE, DROP BOX, SUGARSYNC OR GLADINET

2 Internet Traffic Beware if your ISP has a cap on the maximum downloads in your monthly agreement as synchronising files into the Cloud can increase the amount of network traffic and may cause you to exceed your maximum and incur extra charges.

3 Sky Drive This is a 25 GB of storage area sourced by Microsoft and requires you to have a Hotmail Internet mail address, this can be freely obtained, and then can be used as an alternate address as well. A small program called Sd Explorer can be downloaded to enable you to Explore the contents of the Sky drive without going via Internet Explorer to the Sky Drive. Any Hotmail account can be of the form Name@hotmail.com, Name@hotmail.co.uk, Name@live.com or Name@live.co.uk

4 Setting Up A Sky Drive Account If you don t have a hotmail or live address then go to hotmail using your web browser Here Set up a hotmail address and sign up Once set up you then login to your hotmail account Here At top of the window is link to SkyDrive - Hover mouse over it and you get a pull down menu for Documents etc Click Documents You can create folders, upload or download documents and pictures (max size for any file is 100Mb)

5 Hotmail Address and s Once you have obtained a hotmail address for Sky Drive then you can also use it for normal ing. The is web based and it can contain your contacts lists, your sent or received mail etc. It is easy to set up the mailing function using Windows Live Mail which is on all PCs using Vista or Windows 7 Also available is Windows Live Messenger which you can use to chat to friends and relatives (No longer available after March 2013)

6 Sky Drive Links below in the pages Click Here for latest Info on Sky Drive How to Upload files and Photos Here How to set Permissions and share files with other people Here There are clickable links for most things on the above pages which you need to know about organising and using your Sky Drive account

7 Want more than 25Gb of space If you have more than one User defined on your PC then each separate user can have up to 25Gb of storage space on Sky Drive, provided that each of them has a unique Hotmail address.

8 Other Facilities Available Any Microsoft Office file can be Created or updated which is on Sky Drive without having the associated program installed on your PC. A web based version of Word, Excel, PowerPoint or One note can be used to edit or create files stored there. If you have received a MS Office file which you cannot open, then by uploading it to the Sky Drive you can view or edit it there using the web based associated program.

9 Installing Drop Box This has only 2GB of free space so it is a bit restrictive if you want more space (look at SugarSync or Sky Drive) You require a valid address to use as an Identifier. If the DropBox is to be shared between a lot of people then create a common new address by use of Google or Hotmail. Link for Google or Hotmail Go to the Drop Box web site download the program (15.4Mb) and save it for future use. Double Click the downloaded file to install.

10 Creating a New Account

11 Connecting to Existing Account

12 After login

13 Making Files Public The Public Folder lets you easily share single files in your Dropbox. Any file you put in this folder gets its own Internet link so that you can share it with others-- even non-dropbox users! These links work even if your computer s turned off. Step 1: Drop a file into the Public folder. Step 2: Right-click/control-click this file, then choose Dropbox > Copy Public Link. This copies the Internet link to your file so that you can paste it somewhere else. That's it! You can now share this file with others: just paste the link into s, instant message conversations, blogs, etc.! If you'd like more help with sharing files, head here: Note: You can only link to actual files within your Public Folder, not to folders.

14 Install on All Valid PCs Repeat the above operations for all PCs to use the DropBox except use the already have account

15 SugarSync Step By Step 1. SugarSync offers 5Gb of free space Online 2. Go To and Register with the Sugarsync site 3. download SugarSync program 4. Install SugarSync (remove ticks from the list) 5. Create a desktop shortcut to the Magic Briefcase 6. Identify folders and files to be backed up (not exceeding 5Gb) 7. Install on a 2 nd PC if you want to keep files on both from step 4 above

16 Download SugarSync program A small program must be installed 11.8Mb Link to SugarSync Click Signup then enter the details Use address Enter a Username used to identify your data the password you use can be same or create a new one, enter it twice You will receive an from SugarSync to the address specified which will have a clickable link to activate your SugarSync account. (Checks you are not a robot and address is valid) You can then download the program and save it so you can use it again for a second PC by copying it to a memory stick

17 Install SugarSync Click on the program file just downloaded It will Install and put an Icon on your desktop and during normal use there will be an Icon on the Task Bar Hovering your mouse pointer over the Icon will show what current activity is taking place.

18 Create Shortcut For ease of access to the SugarSync Magic Briefcase create a shortcut. Right click the briefcase found in Documents and click Send To Desktop. Right Click the shortcut and change the Icon to one you find in the icons folder

19 Identify Files and Folders Any File or Folder placed in the Magic Briefcase will be automatically copied up to the Cloud. Once the initial upload has been completed only Magic Briefcase new files and folders or changes to them will be uploaded. You can also specify any other Folder on your PC to be automatically synchronised or backed up. This may be copied to any individual PC Any File or folder included will be indicated by a small spot on the File or folder Icon.

20 Install on a 2 nd PC Once you have completed the previous steps for the initial PC you can install the SugarSync program on any number of other PCs and the magic briefcase on each PC will be synchronised no matter which PC or other device makes changes to the files/folders. There are a series of Apps available for using Sugarsync on other devices such as Ipads, Mobile telephones etc.

21 SugarSync Documentation Looking in the Magic Briefcase Sample Documents folder you will find two.pdf document files which help you in the use of the system.

22 Gladinet & SkyDrive This gives access to the SkyDrive 25Gb of space available via the Mesh program in Windows Live Essentials, and is a better alternative to the Microsoft Mesh program. The system requires you to use a Hotmail address for Identity which can also be used as an address

23 Steps to Install Gladinet Get a Hotmail address Go to Gladinet web site and download the program Install the program Identify which folders and files to be backed up

24 Get Hotmail Address get a hotmail address. Hotmail Link Click the Signup button and follow instructions You may have to modify the address by use of hyphens, underscore or adding numbers to your name to get a unique one, or you can get a completely anonymous one Make record of the address and your password allocated

25 Download Gladinet Program Go to the Gladinet web site to download the free program 14.5Mb for 32bit version or 18.1Mb for 64bit version Link to Gladinet Select the correct version of the program either 32 bit or 64 bit versions, it doesn t matter which of the links you use. Download and save the program

26 Install the Gladinet Cloud Desktop Starter Edition Click on the downloaded program and install You will see a new Icon on the Desktop Gladinet Sky Drive Desktop This is used to manage the Sky Drive account Another Shortcut Icon called Cloud Sync Folder Windows Live SkyDrive this points to the contents of the Cloud drive You will then register the Hotmail address and password to make contact with your free 25Gb of Cloud storage

27 Look in My Computer A New Drive will be created on your computer and given an identifier of My Gladinet Drive (Z:) This is an Internet Drive and clicking in it will show a folder named Windows Live Skydrive This will contain any files or folders you wish to backup There will be a shortcut on the desktop to this

28 Install on another PC Using the saved copy of the Gladinet program on another PC you can duplicate the contents of the initial PC. You have to add the Skydrive Identity to the Drive Z: You then register the new PC with your hotmail address and password as previously registered on the first PC The files and folders on the skydrive will be copied to the 2 nd PC

29 Getting more than 25Gb of Skydrive To obtain extra space in the cloud you only need another hotmail address which you can register as a new user. You then simply add that extra space on your Gladinet drive (Z:) as another Skydrive. E.g. Windows Live Skydrive 1

30 Comparing Different Software Use this link to see how Sugarsync compares with other software Link

31 NAS (Network Attached Storage) YOUR OWN PERSONAL CLOUD and much more!

32 WHY NAS? Whether you use NAS or not will depend on your situation. If you only have one PC or Laptop, cloud storage such as Dropbox, etc., already discussed may be ok for you. However, if you have a number of PC's/Laptops, then one local storage lace for all your files will have many benefits. You could just use a USB Hard Drive in a Caddie, bus NAS has many more features. But NAS isn't just a data storage/backup system.

33 NAS Provides... NAS provides much more than storage and backup. The manual supplied with the ZyXEL NSA310 comprises 568 pages! Computer Active awarded the NSA310 a Best Buy. ZyXEL's website... Other manufacturers: DLINK, SYNOLOGY, NETGEAR, etc. Ebuyer has some good deals:

34 Some Other Features of the NSA310 Share files between computers on your network. Back up files from computers to the NSA. Synchronise files between NSA and USB devices like MP3 players, mass storage devices, digital cameras without using a compter. Handle large file downloads. Store & play video, music and photo files. Use the NSA's website to share files remotely. Share printers.

35 My Network

36 File Access Access to files is controlled by Username, Password, and Permission all of which are controlled by the Administrator. You can access your NAS via your browser: Locally by IP Address e.g xxx or Remotely via the Internet. This is where we encounter a problem...

37 IP Address Each time your Router re-boots, your ISP allocates a new IP Address. This is unlikely to be the same as before, so remote access to your network will be impossible by this method. So, you have to ensure that Dynamic DNS is enabled. First you need (for example) to access the DLINK website (there are others who provide this service): Under New Users click START, open an account and follow the instructions to obtain your Domain Name like: Name.dlinkddns.com.

38 Next, Configure your Router Log on to your Router as described in your manual, e.g., Enter: xxx (mine is 254) into your browser. Enter your password to adjust settings. Find Dynamic DNS and enter data required. Find Port Forwarding to select applications, e.g., ftp, http, to direct to your NAS (Otherwise your Firewall will prevent access). Find DHCP Table to fix the NAS IP Address. And that's it...

39 That s all Folks Now your essential files can be backed up or shared between PCs or People