Lesson 1: Getting started

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2 Lesson 1: Getting strte 1 List the three min wys you enter t in QuikBooks. Forms, lists, registers 2 List three wys to ess fetures in QuikBooks. Menu r, Ion Br, Centers, Home pge 3 Wht ookkeeping metho oes QuikBooks use to rete most reports? Arul, ut you n see ny report (exept trnstion reports) on sh sis y hnging the reporting preferene. 4 Whih of the following woul you not inlue in the hrt of ounts? Cheking ount Venor reor Depreition Expense Aounts Pyle 5 Whih of the following is n sset? e Aounts Pyle Aounts Reeivle Compny elivery vn Both n Both n 6 Cheking, svings, n petty sh shoul e set up s whih of the following ount types in QuikBooks? Expense Other urrent sset Bnk Equity 7 Whih of the following est esries lne sheet? A summry of ompny s finnes over the pst yer A finnil snpshot of ompny t speifi point in time A summry of ompny s revenue n expenses for fisl yer None of the ove Copyright 2009 Intuit In. QuikBooks in the Clssroom 2

3 Lesson 2: Setting up QuikBooks 1 During the EsyStep Interview, QuikBooks retes inome n expense ounts se on your ompny s inustry. 2 When setting up ompny file in QuikBooks, wht oes the Strt Dte signify? The te the usiness ws rete The first te of the ompny s fisl yer The te the ompny purhse QuikBooks The te from whih you will e entering trnstions in QuikBooks 3 When setting up ompny file in QuikBooks t the eginning of fisl perio, you woul normlly selet whih of the following s the strt te? The first y of the urrent fisl perio The lst y of the previous fisl perio 4 True or flse: One you hve set up the hrt of ounts, you nnot, elete, or moify ounts. Flse 5 Before working in QuikBooks, you nee to enter n opening lne for eh ount. 6 True or flse: Choosing ompny orgniztion ssoites tx form with your usiness in the QuikBooks file. Flse 7 In QuikBooks, linking inome n expense ounts with tx lines oes whih of the following? Helps keep your ompny profitle Helps in prepring inome txes Helps keep trk of sles txes you owe Both B n C Copyright 2009 Intuit In. QuikBooks in the Clssroom 3

4 Lesson 3: Working with lists 1 How mny ustom fiels n you set up for items? Whih of the following forms n winows oul potentilly e populte with informtion from the Venor list? Purhse orers Bills Write Cheks All of the ove 3 Whih of the following tivities nnot e esse from the Customers & Jos list in the Customer Center? Crete sttements Assess finne hrges Enter reit r hrges Reeive pyments 4 On whih t of the Eit Customer winow woul you enter ustomer s pyment terms (for exmple, Net 30 Dys)? Aress Info Aitionl Info Pyment Info Jo Info 5 A ustomer hs three wrehouses n you re instlling n overhe oor t eh lotion. The est wy to trk this in QuikBooks woul e to: Set up eh lotion s seprte ustomer Set up seprte jo for eh lotion uner the ustomer Enter ll work s one orer uner the ustomer Use ustom fiel to trk eh lotion Copyright 2009 Intuit In. QuikBooks in the Clssroom 4

5 6 Prouts you sell woul pper on whih of the following lists? Venor list Employee list Chrt of Aounts Item list 7 A suontrtor woul pper on whih of the following lists? Venor list Employee list Customers & Jos list Item list 8 Nme t lest three lists on whih you n merge items. Chrt of ounts Item Customers & Jos Venor e Employee f Other Nmes 9 True or flse: You n elete list items tht re use in trnstions. Flse. You nnot elete items use in trnstions, ut you n mke them intive. Copyright 2009 Intuit In. QuikBooks in the Clssroom 5

6 Lesson 4: Working with nk ounts 1 Wht oes the ening lne in QuikBooks nk ount register represent? Only trnstions tht hve een printe All trnstions entere in the register, inluing heks tht hven t yet een printe 2 Wht preferene llows you to hve QuikBooks prefill the mount from the previous trnstion with pyee? Automtilly prefill lst mount for this pyee Automtilly prefill lst mount for this nme Automtilly rell lst trnstion for this nme Automtilly rell previous trnstion for this pyee 3 Wht preferene llows you to hve QuikBooks prefill the expense ount from previous trnstions with venor? Automtilly prefill lst ount for this venor Prefill ounts for venor se on pst trnstions Automtilly rell lst trnstion for this venor Prefill ounts for this pyee se on the lst trnstion 4 True or flse: All inome n expense ounts hve register ssoite with them in QuikBooks. Flse. Only lne sheet ounts (exluing Retine Ernings) hve registers ssoite with them. 5 Reoniling is the proess of mking sure tht your heking ount reor mthes the nk s reor. 6 How n you etermine whether or not hek hs een lere in QuikBooks? A hekmrk isplys in the nk ount register The wor Clere is stmpe on the hek in QuikBooks All of the ove None of the ove 7 True or flse: If you re trking ills with Aounts Pyle n hve lrey entere ill, you shoul py the ill y writing hek from the Write Cheks winow. Flse. You shoul use the Py Bills winow to write the hek. Copyright 2009 Intuit In. QuikBooks in the Clssroom 6

7 8 Whih of the following might ffet nk ount reonilition? Interest Depreition Servie hrges Both n e All of the ove 9 When woul you not wnt to use the Write Cheks winow when pying ills? When pying sles tx When pying pyroll txes When using hnwritten hek When pying ills you trk with Aounts Pyle e None of the ove f Both n g,, n Copyright 2009 Intuit In. QuikBooks in the Clssroom 7

8 Lesson 5: Using other ounts in QuikBooks 1 Aumulte epreition is typilly set up s wht type of ount in QuikBooks? A suount of fixe sset ount A suount of urrent sset ount A suount of liility ount An expense ount 2 Equity type ounts woul e use to trk whih of the following? Cpitl investments Drws Retine Ernings All of the ove 3 Whih of the following woul likely e onsiere long-term liility? Vehile lon Aounts pyle Rent Creit r ount 4 Retine Ernings is efine s whih of the following? The mount of money tht usiness retins for pying its employees The ernings from non-essentil usiness servies The mount of interest sve from pying off lon erly The umultion of ompny s net inome or loss from its strt te 5 Whih of the following woul not erese the vlue of ompny s equity? The ompny pying orporte iviens The ompny inurring net loss for the fisl yer An owner rwing money out of the ompny The ompny tking lon out to purhse new sset Copyright 2009 Intuit In. QuikBooks in the Clssroom 8

9 Lesson 6: Entering sles informtion 1 When reeiving pyment t the time of sle, you rete sles reeipt in QuikBooks. 2 When ustomers re returning items, you reor the return on reit memo. 3 In QuikBooks, you n reor pyments me using whih of the following? Csh Chek Creit r All of the ove 4 Whih item type shoul you use when reoring prtil pyment from ustomer on n invoie? Sutotl Pyment Servie Non-inventory Prt 5 True or flse: QuikBooks lets you sve sles forms s PDF files. Flse 6 If you regulrly invoie ustomer for similr items or servies, you n memorize the invoie to sve time. Copyright 2009 Intuit In. QuikBooks in the Clssroom 9

10 7 From whih list (or lists) oes QuikBooks get the informtion for A, B, n C in the grphi elow? Customers & Jos list Customers & Jos list (if ssoite terms with the ustomer); Terms list Item list A B C 8 List the item types use in the line item re of the invoie ove. Inventory Prt, Sutotl, Disount, n Servie. 9 On whih of the following n you not use prie levels? Invoies Sles reeipts Creit memos Purhse orers 10 QuikBooks: Pro llows you to ssign prie levels to whih of the following? Speifi ustomers Iniviul line items on sles forms Both n None of the ove Copyright 2009 Intuit In. QuikBooks in the Clssroom 10

11 11 If woo oor osts $ n you set the rouning option to 1.00 minus.11, wht prie woul pper on n invoie for the woo oor? $ $ $ $ True or flse: Prie levels ffet Disount items. Flse (Prie levels only ffet Servie, Inventory, Non-Inventory Prt, n Inventory Assemly items) 13 Whih of the two methos esrie in this lesson for proviing ustomers with informtion out overue invoies llows you to ssess finne hrges? Invoie letters Reminer sttements Copyright 2009 Intuit In. QuikBooks in the Clssroom 11

12 Lesson 7: Reeiving pyments n mking eposits 1 A ompny hs set up three ifferent jos for single ustomer. The ustomer writes one hek to mke prtil pyment on open lnes for ll three jos. In QuikBooks, tht pyment... Must e pplie to the first invoie for the first jo for the ustomer Must e pplie to the most reent invoie for the ustomer Cn e pplie to ny omintion of invoies n jos for the ustomer Cnnot e pplie to ny invoies or jos for the ustomer until full pyment is reeive 2 QuikBooks supports whih of the following types of pyment senrios? Down pyments for prouts or servies Overpyments from ustomers Prtil pyments from ustomers All of the ove 3 True or flse: You n enter ustomer pyment iretly in the ustomer register. Flse. You must enter pyments in the Reeive Pyments winow. 4 The Uneposite Funs ount ts like sh rwer n is use to hol funs until you eposit them into nk ount. 5 True or flse: QuikBooks llows you to print eposit slips tht you n tke to the nk. Flse Copyright 2009 Intuit In. QuikBooks in the Clssroom 12

13 Lesson 8: Entering n pying ills 1 You use the ounts pyle ount to trk money tht you owe to venors. 2 List the two steps involve in using the ounts pyle fetures in QuikBooks: Enter ills Py ills 3 When you mke pyment (from the heking ount) in the Py Bills winow, you n see the trnstions in the heking n ounts pyle registers. 4 True or flse: When trking ounts pyle in QuikBooks, the Enter Bills winow is the only ple you n enter ills n venor reits. Flse. You n lso enter ills n venor reits iretly in the ounts pyle register, whih my llow for fster t entry. 5 Whih of the following tsks n you perform in the Py Bills winow? Enter prtil pyment on n outstning ill Mke pyment using reit r Py ll outstning ills All of the ove 6 You pi venor $1, through the Py Bills winow (using the Cheking ount). QuikBooks utomtilly retes journl entry tht: Deletes the ill Shows $1, s Creit in Aounts Pyle n shows $1,000 s Deit in the Cheking ount. Shows $1, s Deit in Aounts Pyle n shows $1,000 s Creit in the Cheking ount. Shows $1, s Deit in Aounts Pyle n shows $1,000 s Creit in the Aounts Reeivle. Copyright 2009 Intuit In. QuikBooks in the Clssroom 13

14 Lesson 9: Anlyzing finnil t 1 QuikZoom is the tool tht llows you to rill own on summry reports n grphs in QuikBooks. 2 When n you generte QuikReport? Only when viewing n tive ustomer or ount Only when viewing list, register, or form Only t the en of the urrent fisl perio Only when viewing lne sheet ounts 3 In whih report tegory woul you fin the list of open invoies? Compny & Finnil Sles Customers & Reeivles List 4 Report filters let you set ustom riteri for the trnstions you wnt to inlue in report. 5 One you ve ustomize preset report to meet your nees, how n you sve your settings so you on t hve to ustomize the report eh time you run it? Choose Sve Settings from the Report menu Choose Sve Setting from the File menu Clik Memorize on the utton r Clik Moify, n then hoose Memorize 6 True or flse: One you ve exporte report t to Exel, you n sen moifie t k to QuikBooks. Flse Copyright 2009 Intuit In. QuikBooks in the Clssroom 14

15 Lesson 10: Setting up inventory 1 True or flse: The Purhse Orers ount oes not ffet the lne sheet or inome sttement. Flse 2 You ple n orer with venor for inventory prts. The items hve rrive, ut you hve not reeive the ill yet. Whih option shoul you hoose from the Venors menu? Enter ills Reeive items n enter ill Reeive items Enter ills for items reeive 3 True or flse: You must hve inventory items on hn efore you n enter sle for them. Flse 4 You omplete physil inventory n isover tht you hve five more of prtiulr item thn show in QuikBooks. How o you upte the inventory reors in QuikBooks? Complete the physil inventory worksheet Enter n item reeipt Ajust the quntity using the Ajust Quntity/Vlue on Hn winow None of the ove 5 Whih of the following provie you with list of ll purhse orers rete in file? QuikReport on the Purhse Orers ount Purhse Orers list report Open Purhse Orers All of the ove Copyright 2009 Intuit In. QuikBooks in the Clssroom 15

16 Lesson 11: Trking n pying sles tx 1 Whih of the following sttements is flse? You n set up oth txle n non-txle items You n ssoite ifferent sles tx rtes with ifferent ustomers QuikBooks utomtilly sets up your sles tx rtes se on the ity n stte you enter in the Compny Informtion winow. All of the ove 2 Use sles tx group item to omine multiple sles tx items into one mount on sles forms. 3 Whih of the following n you use to etermine your sles tx liility? Sles Tx Pyle ount register Py Sles Tx winow Sles tx liility report All of the ove 4 To orretly ffet sles tx liility, you shoul mke pyments to tx olleting genies from whih QuikBooks winow? Write Cheks Py Sles Tx Either or None of the ove 5 In wht prt of the progrm o you ssign sles tx oes n items to ustomers? In the Sles Tx Coe list On the Customer t of the New or Eit Item winow On the Aitionl Info t of eh ustomer s reor in the Eit Customer winow None of the ove Copyright 2009 Intuit In. QuikBooks in the Clssroom 16

17 Lesson 12: Doing pyroll with QuikBooks 1 Wht is require in orer for QuikBooks to lulte pyroll? Tx tles 2 Whih two ounts re typilly linke to pyroll items? Pyroll Liilities Pyroll Expenses 3 Whih of the following re QuikBooks pyroll item types? Compenstion Pi Time Off Retirement Benefits All of the ove 4 Wht report woul you run to etermine how muh you owe in pyroll txes? Pyroll Liility Blnes 5 Wht QuikBooks feture woul you use to mke setting up pyroll esier when numer of employees hve the sme hourly wge, pyroll sheule, n se eutions? Tx tles Employee efults Pyroll items Assiste pyroll 6 True or flse: Pyroll sheules re require to run pyroll in QuikBooks. True Flse. You n still run pyroll using Speil Pyroll in the Pyroll Center. 7 Pyroll sheules help you o whih of the following? Group employees with the sme py frequeny Write onus heks Prepre termintion heks Py pyroll tx liilities Copyright 2009 Intuit In. QuikBooks in the Clssroom 17

18 Lesson 13: Estimting n progress invoiing 1 QuikBooks trks estimtes using wht kin of ount? Posting Non-posting 2 True or flse: QuikBooks llows you to rete multiple estimtes for single ustomer. Flse 3 Whih of the following is not n option when reting n invoie from n estimte? Crete n invoie for the entire estimte Crete n invoie for perentge of the entire estimte Crete n invoie for selete items or ifferent perentges of eh item None of the ove 4 You prepre n estimte for ustomer n were susequently wre the ontrt. How woul you hnge the jo sttus from Pening to Awre? Crete the invoie from the epte estimte this hnges the sttus utomtilly Use the Jo Sttus rop-own list in the ustomer s reor Use the Jo Sttus rop-own list in the Crete Estimtes winow None of the ove 5 Wht QuikBooks feture woul you use to hrge ustomers s you omplete vrious phses of jo? Progress invoiing Phse invoiing Prtil invoiing None of the ove Copyright 2009 Intuit In. QuikBooks in the Clssroom 18

19 Lesson 14: Trking time 1 List four wys to enter time in QuikBooks. Weekly timesheet Time/Enter Single Ativity winow The Timer pplition ville with QuikBooks: Pro n higher eitions QuikBooks Time Trker (itionl requirements, terms, onitions, n fees pply) 2 For whih of the following n the time trking fetures in QuikBooks not e use? Notifying you tht more stffing is require for given projet Trking the ost of n employee s gross py y jo Proviing hours worke on n employee s pyhek Invoiing ustomers se on time spent on jo 3 Whih report woul you use to etermine how mny hours were spent on eh tivity n whether or not the ustomer h een ille for the time? Time y item Time y nme Time y jo summry Time y jo etil 4 When pying owners or prtners, you shoul use n equity ount to trk the pyment. 5 Whih of the following is step involve in the proess for invoiing ustomer for time worke? Selet the ustomer s nme in the Crete Invoies winow Clik A Time/Costs In the Choose Billle Time n Costs winow, lik to selet the items you wnt to trnsfer to the invoie All of the ove Copyright 2009 Intuit In. QuikBooks in the Clssroom 19

20 Lesson 15: Customizing forms n writing QuikBooks Letters 1 List three forms tht n e ustomize in QuikBooks: Invoie Sles reeipt Creit memo Sttement e Purhse orer f Estimte g Sles orer (ville in Premier n higher eitions only) 2 True or flse: The olumn orer on QuikBooks forms is fixe n nnot e hnge. Flse 3 You use the Lyout Designer winow to move n resize fiels on forms. 4 You n fiels from whih of the following lists to QuikBooks Letters? Customers & Jos Employee Venor All of the ove 5 True or flse: You n onvert n existing Mirosoft Wor oument into QuikBooks Letter to whih you n QuikBooks t. Flse Copyright 2009 Intuit In. QuikBooks in the Clssroom 20