Excel 2013 What s New. Introduction. Modified Backstage View. Viewing the Backstage. Process Summary Introduction. Modified Backstage View

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1 Excel 03 What s New Introduction Microsoft Excel 03 has undergone some slight user interface (UI) enhancements while still keeping a similar look and feel to Microsoft Excel 00. In this self-help document, you will learn about the general new features that are available in the 03 version of Microsoft Excel. Modified Backstage View The Backstage view was introduced in the 00 version of Microsoft Office. Backstage View is where you manage the file actions of a Microsoft document, slideshow or worksheet such as creating, saving, setting file properties, printing or modifying program options. Viewing the Backstage. Launch Excel as you would normally.. The program view defaults to the Home tab (Fig, ). 3. Click the File tab on the Ribbon (Fig, ). The Backstage View will appear (Fig ). Figure Process Summary Introduction Modified Backstage View Launch Screen Quick Analysis Tool Flash Fill Chart Recommendations Filter Table Data by Using Slicers One Workbook, One Window Figure OTS Publication: OF [email protected] Office of Technology Services 03 -NonCommercial-NoDerivs License. Details available at

2 Excel 03: What s New The Launch Screen When an Office Application opens, the Launch Screen will appear (Fig 3).. Recent Documents appear on the Left Panel (Fig 3, ).. Templates appear on the Right Panel (Fig 3, ). 3. To Open other documents, click the Open Other Documents button (Fig 3, 3). Figure 3 3 Opening a File. From the File tab, select Open. The Open pane will appear (Fig 4).. Select a location from the left pane (Fig 4, ) and a folder from the right pane (Fig 4, ). 3. Alternately, you can click the Browse button to launch the Open dialog window (Fig 4, 3). Figure 4 3

3 Excel 03: What s New Quick Analysis Tool The Quick Analysis Tool provides single-click access to data analysis tools. These tools include charts, totals, tables, sparklines and formatting.. Highlight a section of text you want to analyze (Fig 5).. Click the Quick Analysis icon (Fig 5, ). 3. Analysis options will appear in a pop-up window (Fig 6). 4. The pop-up window is comprised of five tabs (Fig 6, ). Select a tab from the list and choose an analysis option by clicking the selection (Fig 6, ). The data will appear depending on the selection. For formatting options, the data will be formatted accordingly (Fig 7). For Charts, Totals, and Tables, the data will appear on top of the existing data (Fig 8). Figure 5 Figure 6 Figure 7 Figure 8 3

4 Excel 03: What s New 5. For Sparklines, the data will appear in the column to the right (Fig 9). Figure 9 Flash Fill If you have a large amount of data which needs to be entered, the new flash fill feature in Excel 03 will help. For instance, if you wish to extract a piece of text from a larger string you can fill an entire column in a couple of seconds.. Click in the column adjacent to the data (Fig 0, ). Figure 0 4

5 Excel 03: What s New. Type a section of the text that you want Excel to autocomplete for you (Fig, ). Figure 3. After completing at least two entries, Excel will recognize the trend and fill in the remaining blank cell with relevant data (Fig, ). 4. Press the Enter key on your keyboard to accept the Flash Fill. Figure 5

6 Excel 03: What s New Chart Recommendations When inserting a new chart into an Excel worksheet, Excel will analyze the data and present recommended options depending on the type of data.. Select the data that you want to chart (Fig 3, ). Figure 3. From the Insert tab, select Recommended Charts in the Charts group (Fig 4, ). 3. The Insert Chart window will appear (Fig 5). 4. Select a chart from the Recommended list (Fig 5, ) or alternately, click the All Charts tab to select any chart of your choosing (Fig 5, ). 5. Once you are satisfied with the chart, click the OK button (Fig 5, 3). Figure 4 Figure 5 6

7 Excel 03: What s New Filter Table Data by Using Slicers Slicers were introduced to Pivot Tables in Excel 00. Now they are available for any data that is formatted as a table. Slicers are graphic objects that enable you to quickly filter the contents of a table.. Select the data you want to filter by clicking in a single cell inside the data range (Fig 6, ).. On the Home tab, select Format as Table from the Styles group (Fig 7, ). A dropdown menu will appear. Figure 6 Figure 7 Figure 8 Figure 9 3. Select a table style from the available list (Fig 7, ). The Format as Table dialog box will appear (Fig 8). Confirm the data range is correct and click OK (Fig 8, ). 4. The data range will be converted to a table complete with filter buttons on the header row (Fig 9). 5. Once your table has been created, you can use Slicers to filter. From the Format contextual tab, click Insert Slicer from the Tools group (Fig 0, ). Figure 0 7

8 Excel 03: What s New 6. The Insert Slicers box will appear (Fig ). Select a segment of the data you want to filter (Fig, ) and click the OK button (Fig, ). Figure 7. The Slicers will be added to the Excel Worksheet. Select any category from the Slicer and your data will be filtered accordingly (Fig ). Figure 8

9 Excel 03: What s New One Workbook, One Window Excel has always opened multiple workbooks within the same window. In Excel 03, each workbook is opened in its own window making it easier to work on two workbooks at once (Fig 3). It also makes life easier if you are working on two monitors. Figure 3 9