Using the Advanced Tier Data Collection Tool. A Troubleshooting Guide

Transcription

1 Using the Advanced Tier Data Collection Tool A Troubleshooting Guide

2 Table of Contents Mouse Click the heading to jump to the page Enable Content/ Macros... 4 Add a new student... 6 Data Entry Screen Problems with Macros Error Message: Converter Failed to Save File Change Security Level For Office 2003: For Office 2007:... 22

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4 Enable Content/ Macros When you first open the spreadsheet, you will get a security warning just below the menu bar. Click on the options button.

5 A Security Alert-Macro dialogue box will appear. Click on the bubble next to Enable the content

6 Add a new student To add a new student, use the Student Information Button to open the student information worksheet

7 Complete the information for the student in the appropriate row

8 Use the Return to Main Menu button to get back to the main menu

9 The Student s name will appear under the button that will take you to that student s data entry page

10 Press the student s button to get to his/her data entry page.

11 Data Entry Screen This takes you to the data entry screen. Enter the students daily points possible and daily points in the table When you go to one of the student data entry buttons, you will get a screen that should look like this. However

12 if your screen looks like this when you scroll down

13 you will need to zoom out. This is because there are freeze frames on the table that are meant to enable you to always be able to see the column headers, no matter how many entries you have made. Click on the minus sign (see the arrow below). This will make worksheet smaller, enabling more of the data entry table to appear on the screen.

14 Finally, because of the freeze frames, you will need to scroll up to see the first dates available. The scroll bar only affects the table Scroll bar (will only affect the table below) Scroll bar works only on the table. The freeze frame allows rows to scroll under the column header. Unfortunately, you have to check your dates. The first date in the column is 8/15/2011, not 8/26/2011!

15 Problems with Macros If the macro buttons do not allow you to move around the spreadsheet, you may need to check to make sure that the spreadsheet is saved in a macro enabled format. Click Save As, and make sure that it is saved either as Excel Macro-Enabled Workbook

16 Excel Workbook. or

17 On the save as dialogue box, use the down arrow on the Save as Type to view your options.

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19 Error Message: Converter Failed to Save File Finally, there is one other possibility for those of you who are having trouble converting this file to earlier versions of Excel. Apparently, there was a problem with one of the Microsoft converter service packs. The converter at the following link is supposed to solve the problem. This has worked. Some districts will only allow individuals with administrator rights to load files or do updates. The link is:

20 Change Security Level You may find that you have to reset the security level to allow macros. If this is the case, try the following: For Office 2003: 2. Click on Tools from you menu bar 3. Click on options 4. Click on the Security Tab 5. Click on Macro Security 1. Click on the button next to medium.

21 By selecting Medium, you will receive a warning every time you try to open a file with macros. You will need to enable macros if you trust the content

22 For Office 2007: You can change macro security settings in the Trust Center, unless a system administrator in your organization has changed the default settings to prevent you from changing the settings. 1. On the Developer tab, in the Code group, click Macro Security. a. Tip If the Developer tab is not displayed, click the Microsoft Office Button, click Excel Options, and then in the Popular category, under Top options for working with Excel, click Show Developer tab in the Ribbon. 2. In the Macro Settings category, under Macro Settings, click the option that you want. a. Note Any changes that you make in the Macro Settings category in Excel apply only to Excel and do not affect any other Microsoft Office program. b. Tip You can also access the Trust Center in the Excel Options dialog box. Click the Microsoft Office Button, and then click Excel Options. In the Trust Center category, click Trust Center Settings, and then click the Macro Settings category. 3. The Microsoft office button was replaced by the File tab in office 2010 From

23 Change Macro Security Developer tab