Printer Setup Walnut Grove Secondary 2012

Transcription

1 Printer Setup Walnut Grove Secondary 2012 Index: ( click on red text in document to navigate ) Setup a new printer: Windows XP Windows 7 Setup authentication to print on Copier: Windows XP Windows 7 List of printers and locations Authenticate and Print your Jobs Overview of the different Print Jobs

2 How to add a new printer/copier ( Windows XP ): Click on Start, then select Printers and Faxes Select Add a printer (1), then A network printer, or a printer (2). Click Next (3).

3 Make sure Find a printer in the directory, is selected on the next screen. Hit Next Make sure In: Entire Directory is selected. Type wgs in the Name field, then click on Find Now. Find the printer you d like to add in the Search Results and double click to install. Back to Index

4 How to add a new printer ( Windows 7 ): Click on Start, then select Devices and Printers Select Add a printer (1), then Add a network, wireless or Bluetooth printer (2). Click Next (3).

5 Click on The printer that I want isn t listed Make sure Find a printer in the directory, is selected on the next screen. Hit Next Remove the default value WGS\ from the Location field, and typ wgs in the Name field (1), then click on Find Now. Find the printer you d like to add in the Search Results (3) and double click to install. Back to Index

6 Setup Windows XP to print on copiers: Click on Start, then select Printers and Faxes Right Click the Copier and select Properties

7 Go to the Advanced Options tab (1), check the User Authentication (2) checkbox and hit OK (3). Right Click the copier again. This time click on Printing Preferences.

8 Navigate to the Valid Access tab (1), click on Authentications (2) and type your employee ID and passwords in the fields (3). Click OK. To safe settings, click OK (4) again. Right Click the copier and select Printing Preferences you ll see this screen. In the field Job Type you can select the following jobs: Normal Print (will spit out your documents, whether you are at the copier or not) Locked Print ( requires a password when sending the printjob. You then will have to go to the copier, select you print job and enter the password to actually print it ) Hold Print ( the printer won t print your job until you go to the copier, authenticate yourself and select the job to print ) Back to Index

9 Setup Windows 7 to print on copiers: Click on Start, then select Devices and Printers Right Click the Copier and select Printer properties

10 Go to the Advanced Options tab (1), check the User Authentication (2) checkbox and hit OK (3). Right Click the copier again. This time click on Printing preferences.

11 Navigate to the Valid Access tab (1), click on Authentications (2) and type your employee ID and passwords in the fields (3). Click OK. To safe settings, click OK (4) again. Right Click the copier and select Printing preferences you ll see this screen. In the field Job Type you can select the following jobs: Normal Print ( will spit out your documents, whether you are at the copier or not ) Locked Print ( requires a password when sending the printjob. You then will have to go to the copier, select you print job and enter the password to actually print it ) Hold Print ( *recommended* the printer won t print your job until you go to the copier, authenticate yourself and select the job to print ) Back to Index

12 List of Copiers and Locations: Name Location WGS-MFP-OFF1 WGS-MFP-OFF2 WGS-MFP-R177 Office, walk-through Office, first-aid room Room 177, Math Prep WGS-MFP-R254 Small office next to Room 254 Back to Index

13 Authenticating and retrieving a print job: Click on Login Enter you employee ID by using the touchscreen or the keypad below the screen. Then tap on OK.

14 Enter your password ( same as the password you use to logon to your computer ). Press OK. Once you see this screen, you re successfully authenticated and you can now use the copier.

15 When you re done using the copier, press the Login/Logout button on the right side of the screen. Confirm logoff by clicking Yes. To retrieve a print job, continue reading. Back to Index

16 Click the Printer button below the screen. You should see this screen. If not, make sure the Simplified Display button on the right side of the screen is not GREEN. Find your print job in the list. Click it. Then select Print to print it. If you chose a Locked Print the printer is now going to prompt for the password you entered when you sent the print job. If you re done using the copier, please Logout. click here to jump back to the logout process. Back to Index

17 Print Job Overview: Available Print Jobs: Normal Print: A normal print job. Spits out your print outs whether you are at the copier or not. Locked Print: A locked print prompts you for a password you create when printing. You will the have to go to The copier, find your print job and enter the password in order to actually print the document. No one else will be able to print this job, without knowing the password Hold Print: A hold print will not be printed until you go to the copier, authenticate yourself and select the Print job and select it to be printed. Job can be printed by anyone Change Print Job Modes: To change the type of print job print a document as you would print any other document. Select the copier (1) and then click on Preferences (2).

18 Under Job Type, select the Print Job type you want to use. In case you selected a Locked Print you will then have to click on Details Enter your employee number in the User ID: field and create a password in the password field. You can choose whatever password you want containing 4 8 digit numbers.

19 If you selected a Hold Print you have to click on Details, too. Enter your employee number in the User ID: field and a file name in the File Name: field. This file name will be helpful to identify your print job on the copier. Back to Index