GPC Online Directory Navigation (

Transcription

1 GPC Online Directory Navigation ( Employee Search: Employee Name Format Options: o First name, Last name: ex: John Smith o Last name, First name: ex: Smith John o Last name only: ex: Smith Location: o Search for all employees at a particular location. Department: o Search for employees in a particular department only. E Mail: o If e mail address is known, may search for employee via e mail address. Employee Record Detail: Display Elements: o Name o Phone o E mail o Department o Job Title o Location

2 Phone numbers: o Non authenticated mode: all employees have been assigned a department phone number. o Authenticated mode (signed in with GPCid and Password): employees with personal office numbers will be displayed. Non Authenticated View Note: Department Phone Number Authenticated View Note: Personal Office Phone Number

3 To Send E mails: Non authenticated mode: e mail sent via a secure Directory Web Application (form). Authenticated mode: e mail sent via your default e mail program, e.g. Outlook.

4 Authenticated View (when signed in with GPCid and Password): ONLINE DIRECTORY MENU Logged in status displayed Student Lookup has been added.

5 DEPARTMENTS: Selecting a Department tab will return an alphabetical listing of GPC departments. Selecting the Show Employee will return all employees in the respective department at an identified location.

6 Department Display Detail: Authenticated Mode: Personal Office Phone Numbers will be displayed

7 Outlook E mail FAQ: Will my e mail address change? No. Display name will be Last name, First name, e.g. Smith, John, and will appear this way on all address lines. Will my nickname file continue to work in Outlook after the display name change? Yes, the auto complete feature will fill out the e mail name. Your Outlook client will start adding entries with Last name, First name format from this point forward. This happens separately for each computer you use. What changes occur to the Global Address List (GAL) in Outlook? Outlook will now display Last name, First name, e.g. Smith, John, for all current employees. Students will not be listed in the Global Address List in Outlook. How can I force a sync with my Global Address List (GAL)? To refresh the Global Address Book (GAL) in Outlook 2007: 1) Beside the 'Send/Receive' button is a small black down arrow. When you select this, it will bring down an Actions Menu. Select the 6th option: 'Download Address Book'.

8 2) Unselect the check box 'Download changes since last Send/Receive', then click 'OK'. How do I search for employees in Outlook? Enter Last name, First name as you would to look up a telephone number in a telephone book. How do I search for students? A new Student E mail Lookup feature is provided to search and e mail students. Log into Employee Login/Logoff link at:

9 How do I set up my search engine in Outlook to search for more than name only? You should make sure you click on the More columns radio button in the Outlook Address Book search menu. You only have to do this once on each computer you may use and Outlook will leave the button set to this. By selecting the More columns radio button will return more hits on your search. How do I search for individuals in the Outlook Global Address List (GAL)? Search by Last name, First name, e.g. Smith John. Will my Personal Contact list remain the same? Yes, no change. Will my Distribution Groups list remain the same? Yes, but when new names are added, these will be displayed as Last name, First name.

10 How To Make Information Changes to the Online Directory: Change Your Personal Information: In order to update your preferred first name for the directory, please complete a Personnel Action Request (PAR) by filling in your Last Name, First Name, Preferred First Name, and GPC ID Number on your ID card or your ADP ID number. The PAR form must be signed by the employee and manager and then forwarded to the Office of Human Resources in Decatur. The link for the PAR is as follows: Personnel Action Request (PAR) Change Your Employee Information: If your employee information is not correct, contact your department administrative office. The following employee information changes must be authorized by your department: Your Location Your Department Your Job Title Personnel Action Request (PAR) Add/Change Your Building and Office Information: Update Your Location Information Add/Change Telephone Information: Please submit an iserve ticket to the Service Desk or call (678) Departments: It is the responsibility of the individual departments of the college to ensure the accuracy of the information in this section. For any changes to department information, please submit an iserve ticket to the Service Desk or call (678)