General Release 1.1.5

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1 Bluetick LMS General Release New Additions / Enhancements / Fixes The following is a list of noteworthy changes that were made in the GR version of the Bluetick LMS system released the week of 2/25/2013. Additional changes were made that are not listed in this document. These include mostly cosmetic modifications and minor issues / enhancements performed throughout the site. Accounting Bug fixed under Accounting > Check Runs > Ready to pay > Create Check Run where payments that were made directly to an associate were throwing an error. Fixed: Locate Payment, navigation to next page link broken Sorting in Payment List fixed Fixed: Locate payment not displaying payments made directly to Associates Mileage rate extended to allow for three decimal places Calendar button on Add Payments was broken, now fixed Agreements Copy agreement provisions error was fixed Print agreement exhibit created (found on View Agreement) All Locate Pages Admin Tools A new feature was created that will store the Default Number per Page per user. When you change the Number per page on any Locate page, it will store that as part of your user profile and use that same number on subsequent visits to that and other locate pages. Project list was modified to include additional columns Billing Task creation added (for time and expense) Expense Type creation added (for time and expense) Edit project extended to include additional fields Status upgrades were made allowing for assigning colors and letters within colored areas of status Contracts Contract reports were updated to include multiple lessors on leases Additional fields were added to filter selection for Contract reports Reverse calculation was added to calculate bonus per acre/lot/hole/mile when the total amount is changed. Dates Dates in the far future were not allowed previously since we were using a 32 bit time stamp. This has been extended to use a 64 bit time stamp value so the system allows for dates way in the future

2 Scans A new main menu section was added called Scans. This allows you to list all scan documents in a project, search and sort and view and edit right from one screen. The biggest part of this additional is the ability to add scans to multiple contracts, tracts, permits, etc. at one time where this has not been possible before. Status Added CCS Company Contract Status this is the Status of the lease on a tract OCS Outside Contract Status this is used to flag a tract as having a competitor lease attached LOS Land Owner Status this is the status of the ownership of a tract by an associate (deceased, transferred) SPS Spacing Pooling Status this is the status of a Spacing or Pooling of a tract and associate These status can be created and managed in Admin Tools Status Tracts New Field added to tract: Reference # Copy ownership error resolved Scanned documents were modified on the View Tracts page as follows; above the list of Associates there will now appear a list of pdf icons for scanned docs that are attached ONLY to the Tract being viewed. In the list of owners of a tract there will be one pdf icon for any scan that is attached to both the tract and the associate in that row. If there are more scans for that associate and tract, hovering over the pdf will tell you that there are more and how many. This concept was repeated on the view associate page. Tract Ownership The tract ownership report (found by clicking the link above the list of owners on the view tract page) has been updated to include an option for a map, print to web or MS Word, and also additional columns for lease and recording information. Note: click the printer icon on the top of this report to clean up map layers for printing. Tract Ownership and Associate ownership pages were revised with additional fields for status added Quick Permit Resolved rounding issues with Flat fee calculations Copy permit was not working correctly and was fixed Apostrophe in quick permit were causing problems, fixed Tract conditions note was truncated when & was present; fixed Wells A wells tab was added to the view contracts page A contracts tab was added to the view well page

3 Time & Expense This section was completely revamped: it now forces separation of Time, Expense and Mileage. Each section requires a Project to be selected to bill to. For Time items, a Billing Task should be selected (ex. Abstracting, Running Title, etc.). There is an administrative tool found in Administration >Admin Tools called Billing Tasks that should be used to populate the Tasks to bill to for your company. Similarly, there should be an Expense Type selected on the Expense items (Hotel, Meal, Copies, etc.) and there is an administrative tool under Admin Tools called Expense Types that should be used to populate that list. Mileage Rate is found in Admin Tools >Company and also under Admin Tools > Project. If a rate is present for the project, that rate is used for calculating mileage when that project is selected. Otherwise the default is to the mileage rate defined at the company. User s day rate and billing rate are set in the user management page both for the user and for overrides for each project. Day rate is always used first if present while project rates override user rates for pay. Billing Tasks are allowed to have a rate associated with them and will be used if set overriding anything the user enters. Expense Types are allowed a rate associated with them but are used as a max (or to not exceed this value). The user is allowed to enter a value for their expense that does not exceed what has been assigned to that Expense Type. Both Billing Tasks and Expense Types have overrides at the project level and can be found on Admin Tools > Projects >edit a Project Approvals have been added to Time and Expense as well and can be triggered at the company level by selecting the Require Timesheet Approval option under Admin Tools > Company Edit Company. If set to yes, all timesheet will require approvals. There is a project level setting as well and only applies when the company setting is set to No. By setting this value to yes at the project level, that project will require approvals and thus any timesheet with a time, expense or mileage item included on it that is attached to that project will require approvals. With no approvals selected and the user submits his timesheet, it automatically is packaged with attached documents and is ed to whoever is designated (in user management) to receive submitted invoices. Approvals work as follows: The user submits the timesheet and it is packaged and sent to all managers that are set as project manager in the edit project page for each project that is included in the timesheet. The tells them to come to the site and review the timesheet. There is a checkbox icon for them to approve the timesheet. Once all managers have approved, an is sent to Accounting (those that are set to receive submitted invoices) and they must come to the timesheet and approve as well. We will demo this section for you upon request.

4 Appendix Internal Track Tickets Along with the Ticketing system Bluetick provides its clients at an additional Ticket management system is used internally. Our practice is to type the ID number of our internal ticketing system into the tickets that you create as a reference for us back internally. Following is a complete list of the internal tickets that we created and completed during GR including their internal Ticket ID. You can use that Ticket ID as a reference inside your tickets. The below Ticket IDs will show up in your Tickets in the notes section and labeled Track # 942 for example. Ticket Summary Component #942 [Accounting] Debug text appears under certain circumstances Accounting #862 [Time & Expense] If user erases the amount in the Expense category issue appears Accounting #861 [Time & Expense] Nothing appears in the drop down box for Task Accounting #867 [Time & Expense] Rate under Mileage defaults to.50 even if the task is set differently Accounting #863 [Time & Expense] User can change the value under "Amount" Accounting #865 [Time & Expense] When a project is selected under Time Amount changes Accounting #860 Accounting > Locate Payment navigation to next page broken Accounting #828 Accounting > Locate Payment will not show payments created in Associate Payments tab Accounting #873 Error on Locate Payments Accounting #876 Locate payments search by permit # Accounting #878 rearrange order on payments Export Accounting #877 Sorting in the payments list not working Accounting #848 Mileage rate needs to go to 3 decimals Accounting #849 Project ID on Approvals wrong Accounting #872 Attaching multiple items to new Scan section not working Accounting #431 Add new field to tracts table (reference #) Accounting #722 Rounding needed in quick permit flat fee amount calc Accounting #467 Nets not summing correctly on view associate page Accounting #639 Report for missing tax id's Accounting #931 Add Billing Period to E mail Subject Accounting #847 Billing Total added to Invoice Expenses Accounting #881 Ownership Report upgrades Accounting #768 Update contract reports that show Lessor to report multiple/all Lessors Accounting #835 Wells tab on Contract, Contract tab on Wells Accounting #853 Error with data import Accounting #866 [Administration] Any changes made to users under "User Mgmt" are not being saved Administration #939 [Time & Expense] Clicking on PDF image causes a 404 error Administration #887 [Time & Expense] Error on top of page Administration #885 [Time & Expense] User cannot enter date manually in Timesheet Reports Administration #886 [Time & Expense] Using the calendar on Invoice Expense Report changes date on Invoice Expense Export Administration #857 missing Contract Prefix, Tract Prefix in admintools > Projects list Administration #854 Update Data Import to show new Status Acronyms Administration #807 Manage Logos Debug text appears when user fails to meet requirements Administration

5 #837 Show JobCode on User Projects Report Administration #871 [Agreements] Message when user deletes an agreement is incorrect Agreements #870 [Agreements] Typo in message when Agreement is deleted Agreements #707 Copy agreement provisions does not copy not the agreement specific provisions Agreements #556 User cannot delete Agreements Agreements #725 View/Edit Agreement Notes broken Agreements #706 add new agreement parties type Agreements #888 [Associate] Calendar button does not work on Add Payment tab Associates #750 Associate Scanned Doc links break when associate default project is changed. Associates #764 Associates > Copy Ownership SQL error Associates #788 Edit Contract > Search For Associate search results navigation broken Contracts #774 Print bonus per lot on Lease Report Contracts #906 Fix bugs on LPR Contracts #775 Show count of scanned doc attachments on a contract in Contract List. Contracts #787 Want to assign a Calculation method for Shut In Amt/Acre. Contracts #719 Update Bonus per Acre/Lot/Mile when user changes Total Bonus Contracts #698 Change defaults for the number of show per page. General #717 PHP date functions using 32bit timestamps General #924 [Time & Expense] Cannot submit timesheets in a project that does not require approvals Landman #951 Incorrect State on printed timesheets address Landman #875 Export Payments Report Order Main #843 Plat map showing expirations from old status list Maps #551 User must click on the text to select the different type of maps [Land Maps] Maps #559 User cannot leave the Units page if certain steps are taken Outline Areas #711 Copy Permit does not work properly Permitting #829 Apostrophe in Quick Permit is doubled put in twice. Permitting #831 Permit Tract Conditions note is truncated when ampersand is present Permitting #897 [Reports] Fatal Error when retrieving Line List Report Reports #792 Add recordings fields to Reports > Contract Export report. Reports #744 Scanned Document Report by tract or by associate Reports #941 [Right of Ways] Debug text appears under certain circumstances Right of Ways #864 Add Info box on Line List Report Right of Ways #869 [Tracts] Fatal Error when viewing Tract Tracts #532 Tract Owners list: move 'created by', 'last edited by' to the 'extra info' box Tracts #713 Show associate notes in View Tracts > Owners tab Tracts #738 Remove tenant from tract Tracts