UCD IT Services. IT13 - Wireless Expansion. Project Initiation Document. Version December Version History

Transcription

1 UCD IT Services IT13 - Wireless Expansion Project Initiation Document Version December 2014 Version History Version Date Summary of Changes Changed by /12/2014 Initial Draft Anthony Grenham <Project Name> Project Initiation Document Page 1 of 11

2 Contents 1 Objectives & Scope Background to the Project Project Objectives Expected Benefits Project Scope Change Control 3 2 Project Plan Project Approach Milestones & Deliverables Project Plan 5 3 Project Structure Roles & Responsibilities Project Team Meetings 7 4 Risks & Issues Initial Risk & Issue Log Ongoing Management of Risks and Issues 8 5 Communication Plan 9 6 Project Costs Initial Project Budget Ongoing Costs 10 <Project Name> Project Initiation Document Page 2 of 11

3 1 Objectives & Scope This Project Initiation Document (PID) defines the Wireless Expansion Project in detail including objectives, scope, approach, deliverables, timescale and structure of the project so that it can be understood and agreed by all stakeholders. 1.1 Background to the Project Due to the continued explosive growth of wireless devices more and more staff are now using wireless access as the method of choice to access the UCD network and services. As well as being a more convenient method for staff to access the network some devices are now supplied without a wired connection. Our current wireless infrastructure mainly caters for open access areas such as lecture theatres, study areas etc. 1.2 Project Objectives The objective of this project is to ensure that UCD s wireless networks expand from open access areas such as lecture theatres, study area s etc to staff offices. 1.3 Expected Benefits The main benefit to this project is that it will allow staff to experience the benefits wireless network connectivity in their offices; thereby allowing staff to use a range of devices to interact with the UCD network and complete their academic and research responsibilities. 1.4 Project Scope This project will involve a wireless review on a building by building basis across the UCD campus, to determine the extent on wireless access in staff areas. We will provide quotes from Buildings and Services for the cost of providing the cabling infrastructure to install the necessary access points to improve coverage in weak areas. If Colleges and Schools are willing to provide budget for infrastructure then IT Services will provide the access points and manage the network in these locations. 1.5 Change Control The Wireless network will only be expanded in staff areas where Colleges/Schools agree to provide the necessary budget for expansion to the physical wiring structure of the building. Reviews of wireless expansion will be on a building by building basis <Project Name> Project Initiation Document Page 3 of 11

4 2 Project Plan 2.1 Project Approach The expansion of the wireless network will be on a review of buildings on a building by building basis. We will review older buildings like Engineering, Newman etc which are known to have low WIFI signal in staff areas. Quotes will be provided from external cabling contractors through Buildings and Services to install the necessary wired infrastructure to give pervasive WIFI coverage in staff offices. The cost and implementation of this infrastructure will be reviewed with college/schools and an action plan for targeted areas and timelines will be produced on a building by building basis. 2.2 Milestones & Deliverables The following milestones, deliverables and target delivery dates have been defined for the project: Milestone Deliverable Responsibility Reviewers/ Approvers 0 Building A WIFI coverage reviewed and WIFI coverage upgraded Reviewers: Shaun Kennedy David Coughlan College/school Due Date Q Building B WIFI coverage reviewed and WIFI coverage upgraded Reviewers: Shaun Kennedy David Coughlan College/school Q Building C WIFI coverage reviewed and WIFI coverage upgraded Reviewers: Shaun Kennedy David Coughlan College/school TBC <Project Name> Project Initiation Document Page 4 of 11

5 2.3 Project Plan The plan is to approach the WIFI expansion on a building by building basis. Quotes and costs will be provided and the expansion of WIFI coverage per building will be agreed between colleges/schools and IT Services. <Project Name> Project Initiation Document Page 5 of 11

6 3 Project Structure The project comprises a Project Team consisting of the, Buildings and Services and individual Colleges/schools. 3.1 Roles & Responsibilities Role Responsibilities Names Networks Team Buildings and Services Ensure that the project direction is appropriate to the achievement of the ultimate objectives Work with Buildings and Services in identifying locations for wired infrastructure and providing quotes to Colleges/Schools Review and approve deliverables Monitor and proactively manage risks as they arise. Anthony Grenham Nigel Whelan Helen Brangan Project Sponsor Ensure that resources are provided as required for the project Take action on any issues escalated by the Project Team Project Manager Prepare the Project Plans Determine resource requirements and ensure that appropriate resources are allocated Manage the project to ensure that the desired results are achieved within agreed time-scales Monitor progress and report on a regular basis to the College/Schools Prepare project deliverables and their presentation for approval Project Team Conduct the tasks and activities of the project in accordance with the Project Plan Prepare the project deliverables by the agreed due dates Report progress to the Project Manager <Project Name> Project Initiation Document Page 6 of 11

7 Role Responsibilities Names 3.2 Project Team Meetings The following are the scheduled project governance meetings: Team Attendees Frequency N/A N/A <Project Name> Project Initiation Document Page 7 of 11

8 4 Risks & Issues 4.1 Initial Risk & Issue Log The following project risks or issues have been identified on commencement of the project. These initial tasks to address these risks or issues are outlined. Risk / Issue Probability H M L Impact H M L Actions to Mitigate Budget Y Y Onus on individual college/school to provide budget for cabled infrastructure. A reduced install may have to be provided in certain locations. Cabling installs y y Schedules may run over depending on timelines of cabling installers. Give as much time and notice as possible to installers. Responsibility Onus on individual college/school to provide budget for cabled infrastructure Buildings and Services and 4.2 Ongoing Management of Risks and Issues Any additional risks and issues identified will be maintained on an ongoing basis by the in a separate Risks and Issues logs. <Project Name> Project Initiation Document Page 8 of 11

9 5 Communication Plan The following table highlights the communication and interaction activities planned for each stakeholder group: Stakeholder Actions Responsibility Building A Building B Building C Arrange meetings with College/Schools, Buildings and Services, contractors Arrange meetings with College/Schools, Buildings and Services, contractors Arrange meetings with College/Schools, Buildings and Services, contractors <Project Name> Project Initiation Document Page 9 of 11

10 6 Project Costs 6.1 Initial Project Budget Each building will involve a separate cost and this will only be determined after quotes from contractors on cable installs and number of access points required to provide wireless coverage are determined. Cost will vary significantly from building to building depending on building age and building infrastructure. 6.2 Ongoing Costs Will vary greatly on a building to building basis. <Project Name> Project Initiation Document Page 10 of 11

11 Related Documentation <Project Name> Project Initiation Document Page 11 of 11