INTEGRATED DOCUMENT ACCESS SYSTEM(IDAS) USER MANUAL FOR WEB APPLICATION JUNE, 2014

Transcription

1 INTEGRATED DOCUMENT ACCESS SYSTEM(IDAS) USER MANUAL FOR WEB APPLICATION JUNE, 2014

2 TABLE OF CONTENT 1. INTRODUCTION GETTING STARTED Request for Drawing/Part Plan Request for F-Form... 13

3 1. INTRODUCTION The Web application allows enhancing citizen satisfaction through user-friendly approach in checking and requesting for the TP scheme related Part plans and/or F-Forms and related formalities that the citizen accomplishes by visiting AUDA (Ahmedabad Urban Development Authority), in person. The application automates TP scheme related formalities and aims to put the same on public domain where the user can request for the F-Forms and/or Part plans along with the relevant fee submission to AUDA. It is expected to facilitate following online services: Online applications for F-Form/Part plan drawings Online fee payment through payment gateway System Requirements It is designed for Microsoft Internet Explorer 7.0, 8.0 & 9.0, Mozilla Firefox or higher, Google Chrome 25.0 or higher. The web application will perform best on computers with a high-speed internet connection. Launching the Web Application To get started with accessing the web application, type the following URL on your web browser or click on the link: Page 1 of 14

4 2. GETTING STARTED This manual is for the end-users who are wishing to request for the F-Forms for a particular TP scheme s plot or to view the Part plan of a particular TP scheme online instead of visiting AUDA office, in-person. This manual will guide them with the process to request for TP Scheme part plans or F-Forms. Upon entering the AUDA s IDAS URL, the users will get the below screen. The user need not be a registered member of the application to use its features. The login facility is for AUDA authorities to perform their activities on the application. 2.1 Request for Drawing/Part Plan Drawing/Chart will provide the user with the part plan related drawing under the selected TP schemes. Below are the steps followed for requesting for Drawing/Part plan: 1) Click on Continue for Guest Users. link on the top right side of the page as shown below. Page 2 of 14

5 2) The user will have 2 options to select from, against the Request For field Drawing or F-Form, as shown below. Select the Drawing option with the help of the radio buttons provided for Drawing or F-Form. 3) Select the relevant TP scheme from the drop-down list. Based on this TP scheme selected, the Revenue Town (City of Revenue) drop-down list will be populated. 4) Select the relevant revenue town and the survey number or the city survey no (if valid and known to user) from the drop down list. 5) Incase the user is aware of the final plot no. allocated, the same can be selected from the Final Plot drop down list (Shown above) after selecting the TP scheme and Revenue Town. 6) In the quantity field, enter the no. of copies of the Drawing/Part Plans needed. 7) Click on add to button (Shown below); to add the item to the document list. Page 3 of 14

6 Add to Requested document list d The document list generated will show the requested Drawings/Chart, quantity and the total amount to be paid by the requesting user against each document. The selected document can be removed from the requested list as well by clicking on the X against the document id on the left side of the document list table. Remove selected doc Page 4 of 14

7 8) Once the required documents are selected, click on the proceed button (Shown below) to continue with the document request process. Proceed The user will be directed to the Document requestor s details page after clicking on proceed button (Shown below) 9) Enter the user details and purpose of the document. It is important for the user to update the correct address since the soft copy of the requested document will be received to the user at this mentioned id after the fee payment. 10) The user has the option to collect the verified document from AUDA either by courier or by collecting them in person, by visiting AUDA. Select the mode of collecting the document. Page 5 of 14

8 11) User is required to enter the shipping details as shown below. It is important to enter the correct information in these fields because the requested document s courier dispatch by AUDA authorities will be done to the updated address mentioned at this stage. 12) Incase the billing address is same as the shipping address, tick the check-box provided for the same and the updated address in Shipping details section will get replicated in Billing details section of the page. The Payment Details section will provide the summarized payment amount of the requested Page 6 of 14

9 documents along with any additional charges viz. Postage Charges. As of now, only online payment is allowed in the application where the requestor will be directed to the payment gateway for making the payment upon selecting the pay mode from the drop-down list. 13) Tick the check-box under Terms & Conditions section of the page to agree with the T&C and click on Save and Continue (shown above). The application will display the request summary page (Shown below) to the user to confirm the details and move to the next process of making payment. 14) Ticking the check-box I Confirm, the above details are correct. and clicking on Pay button will direct the user to the payment gateway as shown below. User will need to select the card type by clicking on icons OR to proceed further. Page 7 of 14

10 15) Once the payment method is selected, the user will need to enter the card details and click on PAY NOW as shown below. Do not refresh the page or click on back button after clicking on the PAY NOW button else the application will give the below shown error message to the user. Page 8 of 14

11 Clicking on the PAY NOW button will display the below shown payment processing page to the user. The below shown payment receipt will be generated, once the payment transaction is successfully performed. The user can print the receipt by clicking on Print button. Page 9 of 14

12 16) Incase the user wants to have the soft copy of the documents; the same can be done by clicking on SendMail button shown above. 17) After clicking on SendMail button and before the document is ed to the user, the copy of the document will be displayed on the screen for final confirmation on soft copy request as shown below. Click on Send button at the bottom of the page as shown below. 18) At this stage as well, the user can take the print of the document by clicking on the Print button. Page 10 of 14

13 Part Plan: Page 11 of 14

14 Below is the copy of the user s requested documents via IDAS application. The document is by default generated in.pdf format. Page 12 of 14

15 2.2 Request for F-Form The F-Form is the key statutorily prescribed format in which operative information regarding the TPS is tabulated. It provides the ownership details of each user in a tabular form, followed by respective area information. Incase, the user has added the Drawing/Part Plan in the document list and want to add the request for F-Form as well, the same can be done by following steps 2-7 of the previous section. Steps 8 to 19 remains the same for both the types of documents requested. Additionally, if we click on the hyperlink in Receipt as shown above, the F Form would get downloaded for viewing & printing. Page 13 of 14

16 Below is the sample F-Form that will be received by the user for the selected TP Scheme. F-Form: Page 14 of 14

17 END OF DOCUMENT Page 15 of 14