Release Notes: BUSINESS PRO GENERAL LEDGER VERSION 3.0 BUSINESS PRO ACCOUNTS PAYABLE VERSION 4.0

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1 Release Notes: HISTORICAL JE BATCH REPORT Allows retrieval of batches for all source types that are posted to the General Ledger. The Historical Journal Entry Batch selections are by Company, Branch, Dept, Year, Period, Source and Batch number. In the past when a batch was posted to the General Ledger the batch as a whole was not kept intact for reporting purposes. You could never go back and research what transactions a particular batch number contained. This new report has been added to the General Ledger Reports Menu. It can be printed to the screen, printer, or exported to Excel. CONSOLIDATED FINANCIAL REPORT The Consolidated Financial Report will allow you to create one financial report for ALL companies combined and not just based on each separate company. ACCOUNT SUMMARY WITH BUDGET The Account Summary with Budget Screen allows you to view the budget figures for a specific General Ledger Account Number. You also have the capability of drilling down to the source of the entry that is being displayed for the budget figure. ACCOUNT INQUIRY F10 REACH THRU The F10 Reach Thru will now allow you to view the complete batch of voided checks on a transaction line in the General Ledger. Page 1 of 6 11/18/2008

2 END OF YEAR ARCHIVING The General Ledger now has an End of Year Archiving feature that will be initiated with the End of Year Closing. The number of years of transactions in the General Ledger that will be archived will be based on the number of years transaction located in the control file. MULTIPLE F3 AND F10 REACH THRUS IN GENERAL LEDGER MODULES The F3 Lookup and F10 Reach Thru in this release have been enhanced in the General Ledger. The capability to research back to the source of a transaction in the General Ledger and reach back to AutoPower has also been added in this release. Release Notes: AP Checking Account Management with Bank Reconciliation Manages Multiple Checking Accounts. Maintains deposits, checks written and miscellaneous transaction. Maintains starting and ending period bank balance. New program added for entering miscellaneous bank transactions. AP Bank Reconciliation Programs have been totally rewritten. AP Bank Reconciliation Program has 3 sort features. Sorts the transactions by descending date, ascending date, source and date. AP Bank Reconciliation will now post the transaction date. Can now start a bank reconciliation process and resume where you left off. Page 2 of 6 11/18/2008

3 AP Check Inquiry AP Check Inquiry for Prepaid and ACH invoices will display all information related to these entries. AP Check Inquiry screen now shows the check batch # that the check was created in. AP Check Register AP Check Register now shows the year and period. AP Check Register now shows the discount field information on the report. AP Edit Invoices to Pay The F5 Add Invoices program now has the feature for tagging open invoices to be paid. When editing invoices to be paid, you can now exit that process thus releasing the selected invoices from the batch. AP Historical Remittance Advice AP Historical Remittance Advice Report can now be printed by check number AP Invoice Batch Report AP Invoice Batch Report now shows the operator name, batch number, time and date stamp. Page 3 of 6 11/18/2008

4 AP Invoice Entry Program The AP Invoice Entry Program now prevents entering a multi payment invoice as a Type 3 Prepaid and a Type 4 ACH. When an ACH invoice is posted to the General Ledger, the branch number is now determined from the General Ledger account expense field. A new field has been added to the User s profile to prevent updating a modification to the General Ledger Expense Distribution Template when entering a batch of invoices. The multi branch distribution flag in Accounts Payable Customization screen now controls the entry of invoices having different branch numbers. AP Invoice Entry now prevents leading zeroes in the period number field. The CXF file will now be updated by Pay Code 3 manual check invoices AP Manual Check Entry The year and period of a Manual Check entry now verifies them to be equal or greater than the year and period of the invoice. All checks entered in the Manual check Entry batch must now contain the same bank number throughout. AP Monthly Check Register AP Monthly Check Register Report can now be printed by check type. Any Net Zero Entry Check will now print on Monthly Check Register. AP Monthly Expense Distribution Report AP Monthly Expense Distribution Report has been rolled back to its previous version with the following fields. Branch Department Period Page 4 of 6 11/18/2008

5 Type Vendor Name Invoice Number Invoice Date Invoice Amount General Ledger Account General Ledger Amount AP Net to Zero Entry AP Net Zero Checks are now reflected in the Bank Reconciliation program. They will also display as being cleared in the Vendor Inquiry under F8 Paid Items. When using the F3 Lookup at the batch number field will now display open batches. AP Net Zero Checks now has a Batch Proof report. AP Payment Worksheet AP Payment Worksheet has 6 new sort options: Vendor #, Discount Date, Invoice Number Vendor #, Due Date, Invoice Number Vendor #, Invoice Date, Invoice Number Vendor Name, Disc Date, Invoice Number Vendor Name, Due Date, Invoice Number Vendor Name, Invoice date, Invoice Number AP Payment Worksheet will now show the invoice period and year. AP Quick Check Entry The Entry Branch Code will be validated. Invoice numbers will now be checked for the removal of spaces and asterisks. A check batch number is now assigned prior to posting. The Payee name entered on miscellaneous checks is now shown on the quick check entry screen and in Check Inquiry screen when using the F10 Reach thru feature. Page 5 of 6 11/18/2008

6 AP Select Invoice to Pay AP Select Invoices to Pay option had an overall facelift. Invoices can be selected by discount date, invoice date or due date. You can also select only those invoices with discounts. AP Vendor List Report AP Vendor List Report now can be sorted by vendor type. AP Vendor Open Item Report AP Vendor Open Item Inquiry Report now shows the vendor name and vendor number. AP Vendor Open Item Report now shows the invoices that had been processed as Net Zero Checks. AP Void Check Entry The branch field has been removed. The branch will now default to the original check. The batch number assigned to the void check batch now has its own counter. The check number field has been lengthened to 10 characters. Miscellaneous When displaying a period number field, the period ending date will also display. Page 6 of 6 11/18/2008