Financials 102. Accounts Payable

Size: px
Start display at page:

Download "Financials 102. Accounts Payable"

Transcription

1 Financials 102 Accounts Payable

2 Copyright Copyright 2013 ACS Technologies Group, Inc. All rights reserved. Reproduction of any part of this publication by mechanical or electronic means, including facsimile transmission and , without the express permission of ACS Technologies Group, Inc. is strictly prohibited. Version 11.3 Last Updated 11/13/ :32:17 AM 2

3 Contents Unit 1: Starting Accounts Payable... 5 Meet Callie... 5 Setting up Accounts Payable... 6 Cash vs. Accrual Accounting... 7 Defining Vendor Types... 8 Invoice Frequencies... 9 Adding and Editing Vendors About Vendor records The Profile Tab The Addresses Tab The Phones/ s Tab The Accounts Tab The Comments Tab The Contacts Tab The Payment Type Tab Starting Accounts Payable during the Year Unit 2: Accounts Payable Usage Adding Invoices The Add/Edit Invoices Window About Invoice Terms About Invoice Distributions Editing Invoices Posting Invoices Completing a Check Run, ACH, and Online Transactions Paying Invoices Printing the Check Proof List Printing Checks and Posting to General Ledger Creating an ACH File Printing the Check Register Other Check Options in Accounts Payable

4 Voiding Checks Reprinting Checks Issuing Checks Performing a Vendor Inquiry Unit 3: Using Accounts Payable Reports Check/Invoice Cross References Report Aging Journal Report YTD Purchases List Report Check Register Open A/P Report Voided Check List Report

5 Unit 1: Starting Accounts Payable Unit 1: Starting Accounts Payable The ACS Accounts Payable module makes the accounts payable process more efficient and can help you to better manage your organization s finances. With its many features, you can: Manage invoices and write checks for regular or one-time vendors. Process regular, recurring, or one-time invoices, including memorized invoices due on specific dates and invoices created from purchase orders. Print reports at any time and show the status of payables and payable cash requirements. Print checks automatically by due date and void checks if necessary. Generate 1099 forms and use the 1099 Adjustments utility to add accumulated totals for each By the end of this unit, you ll be able to Set up Accounts Payable and General Ledger interface options Define custom vendor types Add vendor records Meet Callie Walking into her office at Fellowship Community Church and armed with her cinnamon streusel pastry, Callie Mead is ready to set up the Accounts Payable module. Since she s set up and used General Ledger, she feels a bit more comfortable with the Financial Suite and knows how important initial setup is for ACS products. She closes the office door, turns on her favorite easy listening radio station, and takes a deep breath before the task at hand. Let s join Callie on her journey! 5

6 Setting up Accounts Payable In Accounts Payable Setup, Callie s ready to select options to make processing transactions easier and quicker. In Setup, you define the AP posting month and year. These dates are the period to which transactions originating from Accounts Payable are posted, and you can make the Current AP Month and the Current AP Year different from the G/L Period. When you print checks and post them to the General Ledger, they post to the month in which they originate from Accounts Payable. Therefore, balances do not reflect these payments until the current month and current year in the General Ledger module matches the date of the Accounts Payable transactions. Callie also plans to write checks from Accounts Payable once it s set up, rather than General Ledger. To set up Accounts Payable 1. Under Advanced Tools, click the Settings tab. 2. In the drop-down list, select Accounts Payable and click Go. 3. In the Accounts Payable window, click the A/P Setup tab. In this window, you can select the current AP month and year, as well as: Warn on Duplicate Invoices to receive a warning when a duplicate invoice number is entered for the same vendor. Prompt to void invoices when void check to void an invoice associated with a voided check. Print invoice detail on Vendor Check Stub to print the invoice account distribution on the vendor s check. Print Overflow Checks on Plain Paper to prompt you to use plain paper for all overflow distributions at the end of a check run and not skip checks. Auto Save Default GL Accounts to save the first account used for a vendor to the vendor s Account tab. Auto Assign Next Vendor Code to assign a numeric code to each new vendor. 4. In the Accounts Payable window, click the G/L interface tab to choose the way you want the Accounts Payable module to work with your General Ledger. 6

7 The Accounts Payable Module must be set up to use either accrual or cash accounting. If you use accrual-basis accounting, you must select Track Discounts Taken and identify a default accrual transaction source. If you use cash-basis accounting, tracking discounts taken is optional. If you Enable Fund Accounting, you can use different checking accounts, associated with a single bank account, in the same transaction. If you select this, the Default A/P Checking Account, Default Accrual Account, and Default Discounts Taken Account fields are disabled. Cash vs. Accrual Accounting Let s review the differences between cash and accrual accounting: Cash-basis accounting records financial events based on cash flows and cash position. Revenue is recorded only when cash is received, and expenses are recorded only when cash is paid. You are liable for the invoice amount once you cut the check, which displays in General Ledger. Accrual-basis accounting records financial events based on when they occur. Under accrual accounting, revenue is recorded when it is earned and realized, regardless of when the payment is received. Expenses are recorded when goods are received, regardless of when they are paid. Now it s your turn Help Callie set up Accounts Payable using the following options. Some options may already be set up. Familiarize yourself with this area; you may need to make changes to your software. 1. Set ACS to assign vendor codes and alert you if duplicate invoice numbers are used. 2. Vendor checks will be written beginning in the current month and year. 3. Choose to have ACS prompt to void invoices when you void checks, print invoice details on vendor check stubs, and print overflow checks on plain paper. 4. Set Accounts Payable to operate on a cash basis. 5. Set up the system to use the checking, discount, and accrual accounts for funds. 6. Set both default sources to Check. 7

8 Defining Vendor Types Since Callie s church uses three food and drink providers for the concession stand, she wants to add a vendor type for them. Vendor Types let you categorize vendors by description. Defining Vendor lists before adding vendor records makes data entry easier. You can group vendors by type in the vendor list, which helps you find vendors and sort them for reports. To add a Vendor Type 1. Under Advanced Tools, click the Define Lists tab. 2. In the drop-down list, select Accounts Payable and click Go. 3. Under Available Lists, select Vendor Types then click Add. 4. Enter a description for the type of vendor. If the vendor type is inactive, clear the Active check box. 5. To add another vendor type, select Add Another. 6. Click OK. Now it s your turn Add a vendor type for concessions. Later, we ll add the food suppliers as vendors. 8

9 Invoice Frequencies In Accounts Payable, you can select an invoice frequency option when setting up a memorized invoice or scheduling a memorized invoice. Many frequencies are already defined in AP, but you may want to set up invoice frequencies if you pay invoices on a different schedule. The predefined frequencies include: Annual once per year Bi-Monthly every two months Bi-Weekly every two weeks Daily every day Monthly once every month Quarterly once every quarter Semi-Annual twice a year Semi-Monthly-twice a month Weekly every week To add invoice frequencies 1. Under Advanced Tools, click the Define Lists tab. 2. In the drop-down list, select General Ledger and click Go. 3. Under Available Lists, select Frequencies and click Add. 4. Enter the information in the appropriate fields. To add another frequency code, select Add Another. 5. Click OK. 9

10 Adding and Editing Vendors Now that Callie s set up her initial AP settings and defined a new vendor type, it s time to add vendor records to track invoices and payments. If you pay a business or individual for services rendered, you should add a vendor record for them as well. Some vendors may provide a service, while other vendors may provide supplies such as office equipment or robes for the choir. Your utility companies are vendors as well. Vendors can be set up for payment of invoices with Check, ACH (Automatic Clearing House), or online payments. If you use ACS People, Organizations, or HeadMaster, you can import vendor records from those programs. To add a new vendor record 1. Under Manage Records, click the Records tab. 2. In the drop-down list, select Add/Edit Vendors, and click Go. 3. Click Add. 4. Enter information in the appropriate fields under Name Information. If a vendor is not an individual, make sure to select the Company check box in the Name Information area. Enter the company name in the Last Name field, and leave the First Name and Middle fields blank. When searching for vendors, search in the Last Name field to include all vendors. 5. Enter the information in the appropriate fields on each tab, and click OK. About Vendor records If an individual has a record in the ACS Financial Suite, you can click Lookup in the Name field to display the Global Name List and select the name. If you want to change the way a particular vendor name displays, select Retain and enter the desired format in the Display Name field If the vendor is not an individual, select the Company check box under Name Information in the Add Vendor window. After a One Time Vendor is paid, the record is maintained as Inactive. You can activate or deactivate a regular or one-time vendor at any time. 10

11 The Profile Tab The Profile tab tracks the vendor's type, 1099 status, and terms. A 1099 vendor must have a Social Security or Federal ID number. If a vendor qualifies as a 1099 vendor, select Vendor is A 1099 vendor receives a payment of more than $600 for the year. You must also obtain a signed W9 form for a 1099 vendor. You can also enter the state abbreviation where the vendor does business in the 1099 State field. If your vendor is an individual doing business for a company, select Use Company as DBA on If you select Vendor is 1099, you can select this option and enter an individual's name to print in the recipient box of the When you print the 1099, the individual's name displays as well as the vendor's name. You can also attach documents to this tab, such as the vendor's Form W-9. The vendor's contact information also displays on the Profile tab so you can access this information quickly. Determining 1099 Vendors According to IRS guidelines, you must file a 1099 form for any non-employee who receives $600 or more in compensation during the calendar year. When you select the vendor as a 1099 vendor, all invoices for that vendor are marked as 1099 invoices. If the vendor received any compensation that does not meet 1099 requirements, clear that distribution or invoice as 1099 so it is not included in the totals at the end of the year. The Addresses Tab You can add a primary and mailing address for each vendor. You can add as many addresses to a record as necessary and assign an address type to help differentiate between multiple addresses. The Phones/ s Tab You can enter as many phone numbers and addresses as necessary. Each number or e- mail address is noted as Listed or Unlisted. The Accounts Tab This tab tracks information used to complete fields on an invoice. If you are using fund accounting and selected Enable Fund Accounting in Accounts Payable Setup, the checking account information does not display. 11

12 If the vendor is normally paid from the same General Ledger account, click Lookup to enter the default account. This account is automatically entered when adding an invoice to the vendor. Enter the Vendor Account # to have the vendor account number display in the Memo field of invoices. The vendor s account number also prints on the memo field of the check. When you select the vendor for an invoice, the expense account is automatically assigned to the invoice. If necessary, you can change the expense account on the invoice. The Comments Tab Comments can help a new employee working in Accounts Payable, or if you want to keep track of special circumstances for this vendor. The Contacts Tab You can add as many contacts as you need and assign a type to the contact. You can add multiple phone numbers for each contact and assign a type to each phone number. The Payment Type Tab You can select vendors for Payment Type Information of Check, Online, or ACH (Automated Clearing House). If the vendor uses ACH for payment, you can add ACH information on the Payment Type tab. If you select ACH, click Update Account Information to update the vendor s ACH information. 12

13 Now it s your turn Remember adding the vendor type for concessions stand vendors? Let s go ahead and add vendor records for those providers. Jack Frost Ice Cream 1099 Vendor Does business as Jack Frost Ice Cream, however the individual s name is Andola Palmer 5300 East Palmetto Street, Florence, SC Phone: X GL Expense Account: Food Comments: Make sure you talk to Andola before placing your order. He gives accurate information and will inform you of any specials before you order. Payment Type: Check Federal ID#: Florence County Food Service 1099 Vendor Federal ID# Dunbarton Drive, Florence, SC Phone: GL Expense Account: Food Comments: Primary food provider for the concession stand. Payment Type: Online Payments Add Henry Scott from the Global list. (hint: Henry Scott is not a new vendor) One Time Vendor SSN: GL Expense Account: Food Comments: Provides barbeque sandwiches. Vendor Account #: Use Vendor Account number as memo. Receives ACH Payments Account Number: Bank Transit:

14 Starting Accounts Payable during the Year After a busy morning entering vendor records, Callie hears a knock at her door as soon as she takes a break, and Abbie Shortt from the front desk pops in. Hey Callie! How s it going? Abbie asks. It s going well! I ve already set up our initial settings and added the concessions stand vendors in Accounts Payable, she replied. That s great! I was just wondering if we have any special concerns since we re not starting with Accounts Payable at the beginning of the year? We need to make sure all of our tax adjustments like 1099s are correct, Abbie says. Oh yes, Abbie! You are absolutely right. I know I can add adjustments, but thanks for the reminder that I need to do that, Callie says. Like Callie s church, you can start using Accounts Payable at any time during the year. If you begin using the Accounts Payable module after the first of the year, you can enter the 1099 adjustments for each vendor. You can enter all accumulated dollar amounts for all applicable 1099 invoices without entering each invoice manually into the system. To enter 1099 adjustments 1. Under Manage Records, click the Period End Procedures tab. 2. In the drop-down list, select 1099 & YTD Adjustments and click Go. 3. Click Lookup to select a vendor. 4. Change the appropriate 1099 totals. 5. In the Year field, select the correct posting year. 6. Click Post Adjustment. 7. In the Invoice# field, enter an invoice number or click Next to auto-assign the next available invoice number for the selected vendor. 8. Enter the Invoice Date, Due Date, and Post Date, or click the down arrow to select the date from the calendar. 9. In the Invoice Memo field, enter a description. "1099 Adjustment" is a typical example. 14

15 10. In the Chk. Acct and Exp. Acct fields, enter the checking and expense account numbers or click Lookup to select an account. 11. In the Post Month/Year boxes, select the correct posting period, then click Post Adjustment. You can enter each invoice for the vendor individually or enter a total of all 1099 invoices for the vendor. You can enter adjustments and update vendor records in the Accounts Payable 1099 & YTD Adjustment window. These adjustments do not post to the General Ledger. Vendor 1099s printed at the end of the year contain adjustment totals plus 1099 check totals from Accounts Payable. 12. When prompted to create the 1099 invoice, click Yes. Now it s your turn Callie s church paid the groundskeeper, Tim Collins, four times this year before beginning Accounts Payable. The church paid him $75.00 each time. Instead of entering four separate invoices for $75.00, use the 1099 Adjustment option to enter the total amount of $ To enter the adjustment, use the General checking account and the Maintenance Personnel expense account. 15

16 Unit 2: Accounts Payable Usage Unit 2: Accounts Payable Usage Now that we ve set up Accounts Payable, defined vendor types, and added some vendors, let s work with invoices and checks. At the end of this unit, you ll be able to: Add and post invoices Print posting reports such as the Invoice Proof List Perform a check run to pay invoices Enter manual checks in Accounts Payable Void checks 16

17 Adding Invoices You can add new invoices in Accounts Payable. Callie plans to add them as they are received, which many people find helpful. The Add/Edit Invoices Window First, let s talk about the Add/Edit Invoices Window. By default, the Add/Edit Invoices window displays Unposted Invoices by Entry Order. Use the drop-down list to display other invoices, such as Posted Invoices, Paid Invoices, and Partially Paid Invoices. You can view invoices for All Users and/or All Periods by selecting All Users/All Periods. You can also click Filter to find specific invoices. Before posting, you can view, edit, delete (if using cash basis accounting), or void an invoice. If you use an accrual basis accounting, you can void an invoice, but you cannot delete invoices. To Add an Invoice 1. Under Manage Records, click the Transactions tab. 2. In the drop-down list, select Accounts Payable Invoices and click Go. 3. Click Add/Edit Invoices, then Add. 4. Select a Vendor. To do this, enter the name of the vendor and press Enter, right-click to select Lookup by Code and enter a vendor code, or click Lookup. 5. Optional: Click the up and down arrows in the Month and Year date boxes to select a different posting period. 6. Enter the Invoice #, Invoice Amt., Due Date, and Partial Amt. Invoice # Enter the invoice number or click Next to assign the next invoice number for the selected vendor. Invoice Amt Enter the total invoice amount. If amount is a credit to your account, you can enter a negative amount (no check is cut for the vendor until an invoice that exceeds the credit amount is entered- then, a check for the difference is created). Due Date Displays the current date. Click the Down Arrow to select a date in the calendar. This is the date checks are selected for printing. 17

18 Partial Amt If you are not paying the invoice in full, enter the amount you are paying in this field. 7. Optional: In the drop-down list, select an Invoice Term. This information populates when you select the invoice's Due Date, but you can change it. 8. Optional: Select Autofill Text to display text from previous invoices in the Invoice Description and Comment fields. When adding additional invoices and entering text in those fields, entries from the previous invoices in the session display in a drop-down list for selection. 9. Optional: Enter an Invoice Description. This text prints in the check's memo field. 10. If applicable, select the Invoice Date. This defaults to the current date. 11. Press TAB, then enter the invoice disbursement information. To distribute the invoice to multiple accounts, enter the amount to distribute to the current account and press TAB. After you finish adding information related to this account, press ENTER to add a new line and select a new account to disburse some portion or the remaining portion of the invoice. 12. On the invoice, you can select to Pay Separate (individual check for that invoice), to Force (pay with next check run), or to Suspend (do not pay until suspension is removed). The 1099 option is automatically selected for vendors flagged as a 1099 vendors. If necessary, you can change it in this window. 13. Click OK, then Yes. 18

19 About Invoice Terms When you select a term, the invoice due date is automatically set. If you enter a discount percent or amount on the term, the term's Discount Amount and Discount Date display as links next to the Invoice Term field. To change the amount or date, click the appropriate link. If you change either one, the Invoice Term changes to Other. Discount amounts or percentages are based upon payment terms established between your organization and the vendor. If you set up a default discount for a vendor when you created the vendor's record, the percentage automatically displays. About Invoice Distributions The Accounts Payable module allows you to easily distribute amounts to more than one expense account. In the Distribution section, determine the number of expense and checking accounts you want to use and which accounts to use. If you assigned an expense account to the vendor, ACS populates the expense account field (Exp Acct) with the account code. To select a different account, click Lookup. If you selected Enable Fund Accounting in Accounts Payable Setup, ACS populates the checking account field (Chk Acct) with the fund's account code. To change the Account Code in the distribution, click Lookup. If you enter a checking account from a different fund, a crossing funds message displays. If you intended to cross funds, accept the message. Otherwise, you can make a corrected Journal Entry or void the check that displays on the report, then correct the invoice. You may also need to edit your chart of accounts if your accounts aren't flagged for the correct fund. The Comment field is available for each line expensed and prints on check stub. Now it s your turn Callie looks on her desk and sees that she needs to add three invoices today. Enter the following invoices for the current month and year. Use the next invoice number. One for the ACH vendor, American Insurance Company for $500. One for the vendor Henry Scott, for $500. Use the Food expense account. One for the vendor, Jack Frost Ice Cream for $

20 Editing Invoices As soon as Callie finishes entering her invoices, she sees that she misread the amount for the invoice for Jack Frost Ice Cream. Oops! I m catching on fast, but I guess this is what I get for entering those invoices so quickly. Hopefully, I can change this without having to enter many adjustments or explain anything to the vendor, she thinks to herself. In Add/Edit Invoices, you can edit invoices, and the invoice's status determines which fields you can change. You can change all information on unposted invoices. On posted invoices, you can change the Invoice number, Due Date, Month and Year, Invoice Description, Invoice Date, Project Code, Comment, 1099 Box, and the Pay Separate?, Force?, Suspend?, and 1099 flags. If you use a cash environment, you can edit a posted invoice's amount. To edit an invoice 1. Under Manage Records, click the Transactions tab. 2. In the drop-down list, select Accounts Payable Invoices and click Go. 3. Click Add/Edit Invoices. 4. Use the drop-down list or Invoice Filter to locate the invoice you want to change. 5. Select the invoice, then click Edit. 6. Make the necessary revisions. 7. Click OK, then Close. Now it s your turn Edit the invoice for Jack Frost Ice Cream. Change the invoice amount to $300, disburse the entire amount, and add an invoice description of Popsicles for Youth Group Lock-In. When finished, save the invoice changes. 20

21 Posting Invoices Since the invoice we edited wasn t posted, Callie easily made her changes. Invoices entered into ACS do not affect account balances until they are posted and paid. You cannot issue checks for vendors until the invoices are posted. To Post Invoices 1. Under Manage Records, click the Transactions tab. 2. In the drop-down list, select Accounts Payable Invoices, then click Go. 3. Click Post Invoices. 4. In the drop-down list, select a Posting Date. This defaults to the current date. 5. To post invoices for a specific month, click the up and down arrows in the Month/Year date boxes to select the posting period. To post invoices for all periods, select All Periods. 6. To post invoices entered by other ACS users within your organization, select All Users (Multiple users within your organization can process a check run at the same time). 7. Click Print to print the Invoice Proof List and verify your entries. You can also click Preview to view the Invoice Proof List prior to printing. If you select Show Distribution, both the Account Detail and Line Item Comment print. If you do not select Show Distribution, only Vendors, Dates, and Amounts print. If you select Print Detail Headers, you can include Detail Headers to give you a customized proof list. You can customize the proof list and the distribution list by post month and year. If you select Use Selection, you can press Shift and click to select a block of transactions, or you can press Ctrl and click to select specific transactions to post in batches. Only the selected transactions post. 8. When the confirmation message displays, click Yes to post the invoices. 9. Click OK. You can view posted invoice amounts in Accounts Payable Inquiry, or by printing a Cash Requirements or Open A/P report. 21

22 Cash vs. Accrual Environments When you post an invoice in a cash environment, ACS links the invoice amount to the vendor. Nothing is posted to the General Ledger until the invoice is paid. When you post an invoice in an accrual environment, ACS links the invoice amount to the vendor and to the expense account associated with the invoice. The invoice amount is posted to the Accrual Liability account in GL until the invoice is paid. After the invoice is paid, the amount is cleared out of (debited) the Accrual Liability account and credited to the appropriate checking account. Now it s your turn Remember the invoices we entered earlier? We re going to work with them a little more now. First, clear Print Distribution and Print Detail Headers, then preview the Invoice Proof List for those invoices. Next, preview the invoice proof list with Print Distribution and Print Detail Headers selected. Notice the differences in the proof list. Which version would you use in your daily duties? Once you ve finished previewing the proof lists, post the invoices. 22

23 Completing a Check Run, ACH, and Online Transactions Now that Callie s entered and posted her invoices, it s time to complete a check run to pay the vendors. She needs to print and issue checks, proof her work, create an ACH file, and post the checks to General Ledger. A check run consists of: Paying invoices. Printing and reviewing the check proof list. Printing checks and posting them to the General Ledger. Paying Invoices When paying invoices, you can select which invoices to pay and the check date, pay through date, bank, and a check memo. Be careful selecting these options, as you cannot edit them after clicking Process Checks. The check date is the date ACS uses to verify you are making the payment in time to honor a vendor discount (if applicable). If the check date is on or before the discount date, the discount is taken. You may want to print the Cash Requirements report as a part of your check run. This report displays a list of unpaid invoices and the current amount due for each invoice and can help you determine if you have enough money in your accounts to pay all invoices that are due. To Pay Invoices 1. Under Manage Records, click the Transactions tab. 2. In the drop-down list, select Accounts Payable Checks and click Go. 3. On the Print/Post Checks menu, click Pay Invoices. 4. Enter a Pay Through Date. Invoices with a due date on or before the Pay Through Date are paid unless they have been suspended. Or, you can select Show All Invoices to display all unpaid invoices. 5. Select or enter a Check Date as you want it to display on the checks. If there are discounts, the Discount Date is compared to the Check Date. 23

24 If the invoice s Discount Date is on or after the Check Date, the invoice is included in the discount taken. 6. In the drop-down list, select the bank account you want to pay invoices from. 7. The First Check Number and First ACH/Online Ref# to use when printing checks and processing payments display. If necessary, enter a different number in these fields. 8. To print a separate check for each invoice, select Pay All Invoices Separately. If you do not select this option and a vendor has multiple invoices in the check run, ACS combines the amounts of all the invoices and generates a single check for the invoices sum. 9. In the Check Memo Option field, select a memo option. This field is unavailable if you selected Pay All Invoices Separately. First Invoices - Uses the memo from the first invoice. Last Invoice Uses the memo from the last invoice. Generated Uses a standard system generated memo. Prompt for Memo A prompt to enter a check memo displays for each vendor that has multiple invoices to pay. 10. Optional: Right-click in the Invoices Grid to suspend or reinstate an invoice or to pay a partial amount of an invoice. 11. Select Pay? for each invoice to pay in this check run. To select all invoices, select Pay All Invoices, or right-click inside the grid and choose Select All. 12. Click Process Checks. Useful Information Multiple ACS users can process Accounts Payable check runs at the same time. Other users do not have to exit Print/Post Checks. To preview the invoice information for each vendor before printing the checks, click Print Cash Requirements. You can separate the ACH, check, and online transactions by Payment Type. Right-click in the Invoice Detail section to open a list of options, then select Group by Payment Type. 24

25 Now it s your turn Let s pay the invoices we posted earlier. First, preview the Cash Requirements report for those invoices. Select to Print Distributions and Print All Banks. Now, process the checks for those invoices. Note how the invoices and payment types display in the bottom pane of the Checks tab. Go ahead and view each check. We ll finish the process of paying the invoices in the next few exercises. Printing the Check Proof List Oh wow, that wasn t too bad, Callie thinks. But I want to make sure everything s accurate before I post to the General Ledger. I m glad I caught my first mistake before posting those invoices, and I know it would be harder to correct a mistake on a check. Since Callie wants to double-check that the invoices were paid correctly, let s print the Check Proof List. It displays a complete listing of all the checks in the latest check run. To print the Check Proof List 1. After paying invoices, on the Checks tab, click Check Proof List. 2. Select or clear ACH, Online, and Check, depending on which types of transactions you want to print on the report. 3. Select a sort criteria (Unprinted, Unposted; Printed, Unposted; or All). 4. To preview the report before printing, click Preview. To send it to your printer, click Print. Now it s your turn Preview the Check Proof List for the invoices from earlier. 25

26 Printing Checks and Posting to General Ledger Now that we ve double-checked everything, it s time to print and post the checks to the General Ledger. To print and post checks 1. On the Checks tab, under Payment Type: Check, select any check you want to preview. Once selected, the check displays at the top of the window, and you can edit the Memo or Date, if necessary. 2. Optional: If the check has already been printed, select Printed?. 3. Click Print/Post Checks. 4. Under Posting Information, verify the Posting Date, Post Month/Year, Check Transaction Source, ACH/Online Transaction Source, Discount Tracking Account, First Check Number, and First ACH/Online Ref#. The total number of checks that will print, along with the range of check numbers, displays at the bottom of the window. 5. To display printer properties before printing, select Show Printer Dialog. 6. To generate an extract of the check and check stub information, select Create Extract File. If you use a third-party source to print your accounts payable checks, you can submit this extract file to them for printing. If your third party source requests it, select Extract Check Numbers to include check numbers in the extract. 7. To view the checks and stub information before printing, click Preview. To print a sample check, click Print Sample. 8. To print the checks, click Print. A message displays to place checks or stock paper in the printer. Click OK to print the checks. 9. When the confirmation message displays, click Yes if the checks printed correctly, or No if they did not. If the checks did not print correctly, ACS prompts you to reprint them. 10. When the confirmation message displays, click Yes to post the checks to the General Ledger. 11. After posting, the total number of entries posted, total amount posted, and general ledger batch the checks posted to display. Click OK. 26

27 Now it s your turn Go ahead and post the invoices we paid earlier. Since we can t print them here in class, go ahead and mark them as printed. This is also the procedure for handwritten checks. Creating an ACH File After Callie writes the checks, she walks out to Abbie s desk to give them to her to mail. Thanks Callie! Abbie says. I ll get these out today. However, what about our insurance bill to American Insurance Company? We don t pay them by check, but don t forget to pay them. them. I won t forget, Abbie, Callie replies. I have one more step creating an ACH file to pay Oh wow, Callie! It sounds like you really know what you re doing with ACS. I m sure you ll be an expert in no time Abbie says. If you only knew... Callie thinks to herself. Thanks Abbie! It s been quite a journey, but I m definitely catching on, she says. Banks use the ACH (Automated Clearinghouse) transmission file to electronically deposit direct payment vendors' checks into the appropriate bank accounts. Since Callie s invoice for American Insurance Company is an ACH vendor, we need to create this file. If there are ACH vendors, be sure to select Create ACH File in the A/P Check menu after posting the checks. Make the desired selections, click Process, and click Create File. To create an ACH File 1. On the Checks tab, click Create ACH File. 2. Select the Effective Entry date and the type of ACH file you want to create. Balanced File To create a balanced ACH file, select this option. A balanced file shows the individual credit amounts going into vendor's accounts, as well as the debit amount coming out of your organization's account. Most ACH files you create will be balanced files. Prenotification File To create a prenotification file, select this option. The prenotification file has the appropriate bank codes and information with zero amounts. 27

28 Reversal File To create a reversing ACH file entry, select this option. 3. Click Process. 4. Optional: To print an ACH Proof List, click Print. To delete an ACH entry, click Delete. 5. Click Create File to create the ACH file. 6. Enter the location to save the file and a file name. Click Save. 7. A message displays indicating the total number of direct payment records written to the file and the total amount of the transmission. To complete the process, click OK. 8. In the Pay Invoices window, click Close. Now it s your turn Do you remember adding the invoice for the ACH vendor, American Insurance Company for $500? Go ahead and create an ACH file for this invoice. Useful Information Banks use the ACH (Automated Clearinghouse) transmission file to electronically deposit direct payment vendors' checks into the appropriate bank accounts. These bank accounts must be set up as ACH accounts in General Ledger Define Lists before you can create ACH Files. Before beginning the direct deposit process, check with your banking institution for specific transmission requirements. Your bank may require you to send a prenotification file before you create an ACH file. The bank uses the prenotification file to verify that vendor data is transmitted correctly. Printing the Check Register The check register report prints a list of checks after posting. You may want to print this report for your records. ACS retains the current check register until you click Process Checks again. Then, ACS deletes the current check register, and you must print a Check Register from General Ledger Reports. 28

29 If you issue checks, the check register clears, even if you click Cancel. To print the check register report 1. Under Manage Records, click the Transactions tab. 2. In the drop-down list, select Accounts Payable Checks, and click Go. 3. Click Check Register. 4. Select or clear ACH, Online, and Check, depending on which types of transactions you want to print on the report. 5. Click Preview to view the check register, or click Print to send it to the printer without previewing. Now it s your turn Since Callie is new to ACS and always wants to be careful, she definitely wants to print the report. Preview the check register for the transactions we posted earlier. 29

30 Other Check Options in Accounts Payable Let s discuss a few other check options in Accounts Payable: voiding, reprinting, and manually issuing checks. Voiding Checks In Print/Post Checks, you must issue a void for any voided check issued from Accounts Payable. You can do this through the Void Checks option. For example, suppose Callie posts checks to the General Ledger and finds that she posted checks for the wrong amount. She could void the checks for that amount, then repost them to the General Ledger. Reprinting Checks Use the Reprint Checks option if you experience printer problems after you have already printed a number of checks. This lets you resume printing at the point where the problem occurred instead of restarting the check run and reprinting the entire batch of checks. However, if you need to reprint the batch, you have that option as well. Reprint checks when: The printer contained plain paper instead of checks. The check run was sent to the wrong printer. The check run was interrupted (such as a printer jam) and some of the checks did not actually print. Useful Information If the check was damaged in the printer, you may think you should include the name of the intended payee. However, since the check was not actually sent to the payee, there is no benefit of including the name. If the check was damaged in some other way, there was no intended payee. ACS suggests that you use a generic term such as VOID and enter a zero check in General Ledger. Issuing Checks Completing a check run to generate a batch of checks for a series of invoices that are due is one approach for managing invoices in Accounts Payable. Sometimes, however, you need the added 30

31 flexibility of being able to print one or more checks "on the fly" or enter information from handwritten checks into ACS. You can enter manual checks, ACH, or online transactions through the Issue Checks option. This option also provides a way to quickly print one or two (or a few) checks. These checks can be for invoices already posted or for new invoices entered at this time. 31

32 Performing a Vendor Inquiry After completing the check run, Callie decides to look around at some other ACS features, and her eyes light up when she finds Vendor Inquiry. This is great! Callie says, glowing with a smile. If Abbie or any of the pastors call with questions about outstanding or suspended invoices, voided checks, or purchase totals, I have that information at my fingertips. In Vendor Inquiry, you can view invoice or check information as well as summary totals. You can also find a check or invoice in this window and change the 1099 invoice flag for a specific invoice. To perform a vendor inquiry 1. Under Run Inquiries, click the Inquiry Type tab. 2. In the drop-down list, select Vendor Inquiry and click Go. 3. Click Lookup and select the correct vendor. 4. The vendor s invoices display. To view checks, click the Checks tab. Useful Information The month and year default to the current posting period in Accounts Payable. To locate a specific invoice, click Find and enter the invoice information. In Inquiry, you can double-click the invoice to change the 1099 option for the invoice, even if it is already posted. You can double-click on a check to display the distributions. To view vendors statistical information 1. In the Vendor Inquiry window, click the Totals tab. 2. If asked to update vendor totals, click Yes. 3. Choose Display Selection options. 32

33 4. With the Vendor Totals option selected, the following information displays in the Inquiry window: The number of active vendors. The number of inactive vendors. YTD purchases and 1099 totals. If you select One Vendor, the totals for the selected vendor display. If you select All Vendors, the aggregate total from all the vendors displays. 5. With the Invoice Totals option selected, the following information displays in the Inquiry window: Number of outstanding (unpaid) invoices Number of suspended or forced invoices Total dollar amount of outstanding or suspended invoices Total dollar amount of forced or discount items 6. With the YTD Check Totals option selected, the following information displays in the Invoice window: The number of checks written The number of voided checks The total dollar amount of checks written, discounts, and voided checks When you select MTD Check Totals, each month and total dollar amount of checks written display in the Invoice window. Now it s your turn 1. Perform a vendor inquiry for American Insurance Company. Customize the inquiry to display invoices for the year-to-date. 2. Perform an inquiry for Able Printing and Supplies, and customize the inquiry to display all invoices, including open and voided ones. 3. Calculate the vendor totals for all vendors. a. How many active vendors are in Accounts Payable? b. How many inactive vendors are in Accounts Payable? c. What is the YTD Purchases Total for this year? 33

34 Unit 3: Using Accounts Payable Reports The ACS Accounts Payable module has many reports that you can preview or print. These reports include lists (such as the Invoice Frequency List and the Vendor Master List) and journals (such as the A/P Cash Requirements Report and the Open A/P Report). You can also generate vendor labels and Rolodex Cards. You can customize and save Accounts Payable reports according to your needs. 34

35 Check/Invoice Cross References Report The Check/Invoice Cross References reports display vendors checks and the corresponding invoices for a selected month. To view the Check/Invoice Cross Reference report 1. Under Generate Reports, click the Reports tab. 2. In the drop-down list, select Accounts Payable and click Go. 3. Expand Journals, and then select Check/Invoice Cross Reference. 4. Select the Report View you want, then click Customize. 5. Select the appropriate Sort By order. 6. If necessary, select the appropriate Vendor Options. 7. If you want to limit the report to specific vendors, range of check numbers, or range of vendor codes, use the fields on the Vendor Search tab. 8. Click OK. Now it s your turn Since Callie needs it for her records, preview the Check/Invoice Cross Reference report for the last six months. When the report displays, see if you can locate the invoices and checks we entered earlier. Useful Information If you d like to include the report in another document (such as a Power Point presentation), click Copy to Clipboard, then switch to the other document and paste the report. Aging Journal Report The Aging Journal report displays all invoices due but not paid by the Pay Through Date on the Options tab. The Detail report groups invoices by Vendor Name/Code and sorts them by invoice number. The Summary report contains totals only for each Vendor Name/Code. 35

36 To view the Aging Journal Summary report 1. Under Generate Reports, click the Reports tab. 2. In the drop-down list, select Accounts Payable, and click Go. 3. Expand Journals, then select Aging Journal Detail or Summary. 4. Select the Pay Through Date you want to view, then click Customize. 5. Select the appropriate Sort By order and Bank Account. 6. To limit the report to specific vendors or range of vendor codes, use the fields on the Vendor Search tab. 7. Click Preview to display the report. Now it s your turn Preview the Aging Journal Summary through the end of the month, sorted by Vendor Code, but only for the Church of Great Training Bank account. YTD Purchases List Report The YTD Purchases List report lists all vendors and includes vendors' phone numbers, social security numbers, tax year's 1099 purchases, and fiscal YTD purchases. At the end of the year, we recommend printing this report before printing the 1099s to verify 1099 totals for vendors. To include any one time vendors, make sure to include inactive vendors. All AP List reports flag inactive vendors with an asterisk (*). To view the YTD Purchases List report 1. Under Generate Reports, click the Reports tab. 2. In the drop-down list, select Accounts Payable, and click Go. 3. Expand Lists, then select YTD Purchases List. 4. Click Customize. 36

37 5. On the Report Options tab, select all appropriate options and click Preview. 6. Enter the appropriate dates that you want to display totals for on the report and click OK. Now it s your turn Preview the report for the current year. Check Register You can view a Check Register from General Ledger that displays only Accounts Payable checks. To limit the checks to a specific date range or vendor, use the fields on the Additional Options tab. 1. Under Generate Reports, click the Reports tab. 2. In the drop-down list, select General Ledger and click Go. 3. Expand Journals, and then select Check Register Check Order. 4. Set the View to this month, then click Customize. 5. Under Transaction Options, select AP, then click OK. Open A/P Report The Open A/P Report displays all unpaid invoices, including those not yet due. You can print the report using one of three available formats- by account distribution, by summary, or by detail. To display the Open A/P Report 1. Under Generate Reports, click the Reports tab. 2. In the drop-down list, select Accounts Payable and click Go. 3. Expand Journals, then select the Open A/P Report. 4. Select the Pay Through Date and Check Date, then click Preview. 37

38 Voided Check List Report The Voided Check List report displays all voided checks for a specified check date range. To view the Voided Check List report 1. Under Generate Reports, click the Reports tab. 2. In the drop-down list, select Accounts Payable and click Go. 3. Expand Journals, then select Voided Check List. 4. Click Preview. 38

ACS Version 10.6 - Accounts Payable

ACS Version 10.6 - Accounts Payable ACS Version 10.6 - Accounts Payable Table Of Contents 1. Accounts Payable... 1 Accounts Payable Overview... 1 Accounts Payable Startup Outline... 2 Procedures Outline... 2 Customizing Program Defaults...

More information

Amicus Small Firm Accounting: Frequently Asked Questions

Amicus Small Firm Accounting: Frequently Asked Questions Amicus Small Firm Accounting: Frequently Asked Questions Questions Administration... 3 1 How do I add another user account? 3 2 How are passwords set up and how are they used? 3 3 What does "Reset User

More information

for Sage 100 ERP Accounts Payable Overview Document

for Sage 100 ERP Accounts Payable Overview Document for Sage 100 ERP Accounts Payable Document 2012 Sage Software, Inc. All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered

More information

TOPS PROFESSIONAL ACCOUNTS PAYABLE MANUAL. By TOPS Software, LLC Clearwater, FL

TOPS PROFESSIONAL ACCOUNTS PAYABLE MANUAL. By TOPS Software, LLC Clearwater, FL TOPS PROFESSIONAL ACCOUNTS PAYABLE MANUAL By TOPS Software, LLC Clearwater, FL Document History Version Edition Date Document Software Version 1 10-2011 TOPS-AP 10-10-11 Professional Version 4 Trademark

More information

1. Invoice Maintenance

1. Invoice Maintenance 1. Invoice Maintenance Table of Contents Invoice Maintenance... 2 The Invoice tab... 3 The General Ledger Reference Accounts tab... 6 Click on 1. Invoice Maintenance from the Main Menu and the following

More information

Accounts Payable User Manual

Accounts Payable User Manual Accounts Payable User Manual Confidential Information This document contains proprietary and valuable, confidential trade secret information of APPX Software, Inc., Richmond, Virginia Notice of Authorship

More information

TheFinancialEdge. Records Guide for Accounts Receivable

TheFinancialEdge. Records Guide for Accounts Receivable TheFinancialEdge Records Guide for Accounts Receivable 102511 2011 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or

More information

Tabs3, PracticeMaster, and the pinwheel symbol ( trademarks of Software Technology, Inc. Portions copyright Microsoft Corporation

Tabs3, PracticeMaster, and the pinwheel symbol ( trademarks of Software Technology, Inc. Portions copyright Microsoft Corporation Tabs3 Trust Accounting Software Reseller/User Tutorial Version 16 for November 2011 Sample Data Copyright 1983-2013 Software Technology, Inc. 1621 Cushman Drive Lincoln, NE 68512 (402) 423-1440 http://www.tabs3.com

More information

Version 10 ACCOUNTS PAYABLE

Version 10 ACCOUNTS PAYABLE Version 10 ACCOUNTS PAYABLE Accounts Payable Manual Version 10 ACCOUNTS PAYABLE ACCOUNTS RECEIVABLE BILLING CONTROL FILES FIXED ASSETS GENERAL LEDGER INVENTORY PAYROLL PERSONNEL ii N/Compass Hotline -

More information

CALCASIEU PARISH SCHOOL BOARD SCHOOL ACTIVITY FUNDS EPES ACCOUNTING PROCEDURES MANUAL

CALCASIEU PARISH SCHOOL BOARD SCHOOL ACTIVITY FUNDS EPES ACCOUNTING PROCEDURES MANUAL CALCASIEU PARISH SCHOOL BOARD SCHOOL ACTIVITY FUNDS EPES ACCOUNTING PROCEDURES MANUAL TABLE OF CONTENTS CPSB SAF EPES Procedures Manual START UP 4 Log in 4 Main Screen 5 Exit 5 UTILITIES 5 Preferences

More information

NEXTGEN BUDGETARY ACCOUNTING TRAINING

NEXTGEN BUDGETARY ACCOUNTING TRAINING NEXTGEN BUDGETARY ACCOUNTING TRAINING TRANSACTIONS I. Vendor Maintenance II. III. IV. Requisition Entry - Routing Purchase Order Entry Accounts Payable - Invoice Entry V. Accounts Payable - Cash Disbursements

More information

Tabs3 Accounts Payable Guide

Tabs3 Accounts Payable Guide Tabs3 Accounts Payable Guide Tabs3 Accounts Payable Guide Copyright 2013-2015 Software Technology, Inc. 1621 Cushman Drive Lincoln, NE 68512 (402) 423-1440 Tabs3.com Tabs3, PracticeMaster, and the "pinwheel"

More information

Training Guide. Accounts Payable Training. Mover s Suite users training on the Accounts Payable functionality within Microsoft Dynamics GP

Training Guide. Accounts Payable Training. Mover s Suite users training on the Accounts Payable functionality within Microsoft Dynamics GP Training Guide Accounts Payable Training Mover s Suite users training on the Accounts Payable functionality within Microsoft Dynamics GP Version 3.7 (Fall 2008) Accounts Payable Training Copyright Copyright

More information

CLIENT BOOKKEEPING SOLUTION ACCOUNTS PAYABLE. Getting Started. version 2007.x.x

CLIENT BOOKKEEPING SOLUTION ACCOUNTS PAYABLE. Getting Started. version 2007.x.x CLIENT BOOKKEEPING SOLUTION ACCOUNTS PAYABLE Getting Started version 2007.x.x TL 20745 (06/08/09) Copyright Information Text copyright 1997 2009 by Thomson Reuters/Tax & Accounting. All rights reserved.

More information

Setting up the Payroll Module 34 Setting Up Payroll Posting Options 34 Setting Up the Group Insurance Table 35 Setting Up Time Off Options 36 Setting

Setting up the Payroll Module 34 Setting Up Payroll Posting Options 34 Setting Up the Group Insurance Table 35 Setting Up Time Off Options 36 Setting Table of Contents ACS Payroll Overview 6 ACS Payroll Procedures Outline 6 Daily/Weekly procedures 7 Month-end Procedures 7 Quarter-end Procedures 7 Year-end Procedures 7 Getting Started with ACS Payroll

More information

Accounts Receivable WalkThrough

Accounts Receivable WalkThrough PRACTICE CS Accounts Receivable WalkThrough Version 2014.x.x TL 27675a 1/16/15 Copyright Information Text copyright 2004-2015 by Thomson Reuters. All rights reserved. Video display images copyright 2004-2015

More information

CLIENT BOOKKEEPING SOLUTION ACCOUNTS RECEIVABLE. Getting Started. version 2007.x.x

CLIENT BOOKKEEPING SOLUTION ACCOUNTS RECEIVABLE. Getting Started. version 2007.x.x CLIENT BOOKKEEPING SOLUTION ACCOUNTS RECEIVABLE Getting Started version 2007.x.x TL 20746 (06/09/09) Copyright Information Text copyright 1997 2009 by Thomson Reuters/Tax & Accounting. All rights reserved.

More information

Accounts Payable System Administration Manual

Accounts Payable System Administration Manual Accounts Payable System Administration Manual Confidential Information This document contains proprietary and valuable, confidential trade secret information of APPX Software, Inc., Richmond, Virginia

More information

TheFinancialEdge. Configuration Guide for Accounts Payable

TheFinancialEdge. Configuration Guide for Accounts Payable TheFinancialEdge Configuration Guide for Accounts Payable 102312 2012 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic,

More information

NEXTGEN TRAINING TRANSACTIONS. I. Vendor Maintenance. Purchase Order Entry. Invoice Entry. Cash Disbursements. V. Journal Entry Cash Receipts

NEXTGEN TRAINING TRANSACTIONS. I. Vendor Maintenance. Purchase Order Entry. Invoice Entry. Cash Disbursements. V. Journal Entry Cash Receipts TRANSACTIONS I. Vendor Maintenance II. Purchase Order Entry III. Invoice Entry NEXTGEN TRAINING IV. Cash Disbursements V. Journal Entry Cash Receipts Janet Cowart VI. VII. Queries/Reports Bank Statement

More information

Payco, Inc. Evolution and Employee Portal. Payco Services, Inc.., 2013. 1 Home

Payco, Inc. Evolution and Employee Portal. Payco Services, Inc.., 2013. 1 Home Payco, Inc. Evolution and Employee Portal Payco Services, Inc.., 2013 1 Table of Contents Payco Services, Inc.., 2013 Table of Contents Installing Evolution... 4 Commonly Used Buttons... 5 Employee Information...

More information

MAS 90 MAS 200 Tips, Tricks and Frequently Asked Questions (FAQ s) Prepared by: The Fitzgerald Group August 11, 2004

MAS 90 MAS 200 Tips, Tricks and Frequently Asked Questions (FAQ s) Prepared by: The Fitzgerald Group August 11, 2004 MAS 90 MAS 200 Tips, Tricks and Frequently Asked Questions (FAQ s) Prepared by: The Fitzgerald Group August 11, 2004 This is a compilation of ideas from The Fitzgerald Group staff, from clients and from

More information

Creditor Manual User Guide

Creditor Manual User Guide Creditor Manual User Guide Page 1 of 20 Table of Contents Introduction... 3 Set Up Control Files :... 4 Entity Codes... 4 Control Account Bank Account... 5 Create the Model Account... 5 Create the Posting

More information

Accounts Receivable Reference Guide

Accounts Receivable Reference Guide Last Updated: March 7, 2009 About this Guide This Guide is for use by SedonaOffice customers only. This guide is not meant to serve as an operating or training manual, its purpose is to provide an overview

More information

ACCOUNTS PAYABLE VOUCHER ADJUSTMENT

ACCOUNTS PAYABLE VOUCHER ADJUSTMENT ACCOUNTS PAYABLE VOUCHER ADJUSTMENT TRANSACTION ENTRY OVERVIEW Use Vision Transaction Center to enter and maintain data on various types of transactions, such as disbursements, expenses, invoices, and

More information

for Sage 100 ERP Purchase Order Overview Document

for Sage 100 ERP Purchase Order Overview Document for Sage 100 ERP Purchase Order Document 2012 Sage Software, Inc. All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered

More information

Accounts Payable User s Guide. Version 7.6 2210.AP76

Accounts Payable User s Guide. Version 7.6 2210.AP76 Accounts Payable User s Guide Version 7.6 2210.AP76 1995, 1997, 2000, 2003 2010 by Open Systems Holdings Corp. All rights reserved. No part of this manual may be reproduced by any means without the written

More information

TIPS AND TRICKS for the CORE ACCOUNTING MODULES REMINDER:

TIPS AND TRICKS for the CORE ACCOUNTING MODULES REMINDER: REMINDER: Please remember that this document is meant to be a guideline with some ideas of ways you can use MAS 90 / 200 core accounting modules more fully. However, your settings or process may not work

More information

Microsoft Dynamics GP. Bank Reconciliation

Microsoft Dynamics GP. Bank Reconciliation Microsoft Dynamics GP Bank Reconciliation Copyright Copyright 2007 Microsoft Corporation. All rights reserved. Complying with all applicable copyright laws is the responsibility of the user. Without limiting

More information

ACCOUNT RECEIVABLES TABLE OF CONTENTS

ACCOUNT RECEIVABLES TABLE OF CONTENTS ACCOUNT RECEIVABLES TABLE OF CONTENTS 1. SETUP CUSTOMER...2 2. CUSTOMER LISTING...6 3. CUSTOMER INVOICE...7 4. CUSTOMER INVOICE LISTING...12 5. ENTER CREDITS / REFUNDS...14 6. CUSTOMER CREDITS LISTING...20

More information

Computer Helper Publishing, Inc. 800-533-5227 www.churchwindows.com

Computer Helper Publishing, Inc. 800-533-5227 www.churchwindows.com Training 2010 Financial to Accounting Transition Book 3: Transactions & Corrections Computer Helper Publishing, Inc. 800-533-5227 www.churchwindows.com Book 3 Transactions & Corrections Basic Transactions...

More information

efunds User Guide For School Office Employees

efunds User Guide For School Office Employees efunds User Guide For School Office Employees Table of Contents Introduction & Login Procedure... 1 Welcome to efunds: Main Screen... 3 General Ledger... 3 Receive Money... 3 Pay Bills... 3 Bank Reconciliation...

More information

Memorized Transactions

Memorized Transactions CLIENT BOOKKEEPING SOLUTION ACCOUNTS RECEIVABLE Memorized Transactions version 2007.x.x TL 18206 (05/20/09) Copyright Information Text copyright 1997-2009 by Thomson Reuters/Tax & Accounting. All rights

More information

TheFinancialEdge. Records Guide for Fixed Assets

TheFinancialEdge. Records Guide for Fixed Assets TheFinancialEdge Records Guide for Fixed Assets 101811 2011 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical,

More information

Table of Contents. Getting Started...1. Chart of Accounts...1. Sales Tax...3. Setting Up Sales Tax the big picture... 3

Table of Contents. Getting Started...1. Chart of Accounts...1. Sales Tax...3. Setting Up Sales Tax the big picture... 3 Table of Contents Table of Contents Getting Started...1 Chart of Accounts...1 Sales Tax...3 Setting Up Sales Tax the big picture... 3 Using Sales Tax the big picture... 4 Create individual tax items...

More information

TheFinancialEdge. Fast! Guide

TheFinancialEdge. Fast! Guide TheFinancialEdge Fast! Guide 101811 2011 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including photocopying,

More information

The End of Month Closing process cuts off all sub-journal postings for the month and should be performed at the conclusion of each month.

The End of Month Closing process cuts off all sub-journal postings for the month and should be performed at the conclusion of each month. End of Month Closing The End of Month Closing process cuts off all sub-journal postings for the month and should be performed at the conclusion of each month. Closing the month involves up to five steps:

More information

Quick Guide: Payroll tips

Quick Guide: Payroll tips Quick Guide: Payroll tips QuickBooks Payroll lets you pay employees with just a few clicks and minimal data entry, usually just the hours employees worked. To make the most of the payroll features: When

More information

TheFinancialEdge. Subsidiary Ledger Reconciliation Guide

TheFinancialEdge. Subsidiary Ledger Reconciliation Guide TheFinancialEdge Subsidiary Ledger Reconciliation Guide 101811 2011 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic,

More information

Please distribute to all Spectra users in your company.

Please distribute to all Spectra users in your company. Release 7.1.1 2013 General Release January 2014 Please distribute to all Spectra users in your company. Support Email: support@spectra.ca Visit us online at: www.spectra.ca Support Telephone: (866) 718-2345

More information

Microsoft Dynamics GP. Payables Management

Microsoft Dynamics GP. Payables Management Microsoft Dynamics GP Payables Management Copyright Copyright 2010 Microsoft. All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this document,

More information

Bank Reconciliation WalkThrough

Bank Reconciliation WalkThrough Bank Reconciliation WalkThrough Write-Up CS version 2008.x.x TL 18915 (04/25/08) Copyright Information Text copyright 1998-2008 by Thomson Tax & Accounting. All rights reserved. Video display images copyright

More information

Accounts Payable Sample Reports

Accounts Payable Sample Reports Accounts Payable Sample Reports Copyright 1987-2014 Software Technology, Inc. 1721 Cushman Drive Lincoln, NE 68512 (402) 423-1440 http://www.tabs3.com Tabs3, PracticeMaster, and the pinwheel symbol ( )

More information

Job Streaming User Guide

Job Streaming User Guide Job Streaming User Guide By TOPS Software, LLC Clearwater, Florida Document History Version Edition Date Document Software Trademark Copyright First Edition 08 2006 TOPS JS AA 3.2.1 The names of actual

More information

Solar Eclipse Accounts Payable. Release 8.7.2

Solar Eclipse Accounts Payable. Release 8.7.2 Solar Eclipse Accounts Payable Release 8.7.2 Legal Notices 2011 Epicor Software Corporation. All rights reserved. Unauthorized reproduction is a violation of applicable laws. Epicor and the Epicor logo

More information

Dynamics GP Year End Closing Processes

Dynamics GP Year End Closing Processes Dynamics GP Year End Closing Processes FOLLOWING ARE THE COMBINED STEPS FROM THE MICROSOFT DYNAMICS GP YEAR END CLOSING PROCEDURES. WHEN TO CLOSE AND THE ORDER FOR CLOSING MODULES (1) Inventory Fiscal

More information

Retail User Training. IT Retail, Inc. 2010. Inventory Training Retail 7

Retail User Training. IT Retail, Inc. 2010. Inventory Training Retail 7 Retail User Training IT Retail, Inc. 2010 Inventory Training Retail 7 RETAIL 7 User Training: Inventory Using RETAIL 7 ITRetail, Inc. RETAIL User Training TABLE OF CONTENTS Inventory MANAGE INVENTORY...

More information

Online Banking & Bill Pay. Quick Start Guide. Step-by-step instructions PLUS easy-to-read screen shots and helpful tips.

Online Banking & Bill Pay. Quick Start Guide. Step-by-step instructions PLUS easy-to-read screen shots and helpful tips. Online Banking & Bill Pay Quick Start Guide Step-by-step instructions PLUS easy-to-read screen shots and helpful tips. Welcome -- Online System Security Welcome to Online Banking and Bill Pay! Whether

More information

6 Managing Bank Accounts

6 Managing Bank Accounts 6 Managing Bank Accounts The Bank Account Screen allows you to add and maintain information for WinCruise bank accounts, including bank contact and account information, General Ledger accounts, checks,

More information

Please distribute to all Spectra users in your company.

Please distribute to all Spectra users in your company. Release 7.2 General Release January 2015 Please distribute to all Spectra users in your company. Support Email: support@spectra.ca Visit us online at: www.spectra.ca Support Telephone: (866) 718-2345 Support

More information

Microsoft Dynamics GP. Receivables Management

Microsoft Dynamics GP. Receivables Management Microsoft Dynamics GP Receivables Management Copyright Copyright 2010 Microsoft. All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this document,

More information

Invoice Entry. Field Descriptions. A number used to identify the batch. This number must be unique for each user. Batch

Invoice Entry. Field Descriptions. A number used to identify the batch. This number must be unique for each user. Batch Invoice Entry Objective The Invoice Entry screen allows the entry of invoices, credit memos, wire transfers, and direct disbursements in batch mode. When batches are complete, they are proofed, posted,

More information

We recommend that you create seven binders: one each for each SAGE PRO module you own:

We recommend that you create seven binders: one each for each SAGE PRO module you own: We recommend that you create seven binders: one each for each SAGE PRO module you own: General Ledger Inventory Control Accounts Receivable Accounts Payable Order Entry Purchase Orders Payroll If you have

More information

ACCRUAL ACCOUNTING WORKFLOW

ACCRUAL ACCOUNTING WORKFLOW ACCRUAL ACCOUNTING WORKFLOW TABLE OF CONTENTS COMPANY ACCOUNT NUMBERS... 2 POLICY ENTRY... 2 Agency Bill... 2 Direct Bill... 3 Transaction Detail... 3 CLIENT PAYMENTS... 4 Agency Billed Payment... 4 Direct

More information

Sage 300 ERP 2012. Bank Services User's Guide

Sage 300 ERP 2012. Bank Services User's Guide Sage 300 ERP 2012 Bank Services User's Guide This is a publication of Sage Software, Inc. Copyright 2014. Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sage product and service

More information

Bank Statement Reconciliation

Bank Statement Reconciliation Bank Statement Reconciliation Updated December 2015 Contents About Bank Reconciliation...3 Reconciling Your Account...3 Importing Users into SQL...3 Creating a Bank Account...4 Editing a Bank Account...5

More information

First Financial Bank Online Banking Quick Reference. February, 2013

First Financial Bank Online Banking Quick Reference. February, 2013 February, 2013 PURPOSE... 2 SUPPORT... 2 ACCESSING ONLINE BANKING... 2 Getting to the Online Banking Site... 2 Requesting Enrollment in Online Banking... 2 Logging in for the First Time... 2 Registering

More information

Microsoft Dynamics GP. Analytical Accounting

Microsoft Dynamics GP. Analytical Accounting Microsoft Dynamics GP Analytical Accounting Copyright Copyright 2011 Microsoft. All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this document,

More information

Juris User Guide. Version 2.7. 2015 LexisNexis. All rights reserved.

Juris User Guide. Version 2.7. 2015 LexisNexis. All rights reserved. Juris User Guide Version 2.7 2015 LexisNexis. All rights reserved. Copyright and Trademark LexisNexis, Lexis, and the Knowledge Burst logo are registered trademarks of Reed Elsevier Properties Inc., used

More information

NEWSTAR Training Guide. Banking, Consolidations and Tax Systems

NEWSTAR Training Guide. Banking, Consolidations and Tax Systems NEWSTAR Training Guide Banking, Consolidations and Tax Systems Document A11 / A12 / A19-0.1 November 2005 NEWSTAR Training Guide: Banking, Consolidations and Tax Systems 2005 Constellation HomeBuilder

More information

Blackbaud FundWare Accounts Receivable Guide VOLUME 1 SETTING UP ACCOUNTS RECEIVABLE

Blackbaud FundWare Accounts Receivable Guide VOLUME 1 SETTING UP ACCOUNTS RECEIVABLE Blackbaud FundWare Accounts Receivable Guide VOLUME 1 SETTING UP ACCOUNTS RECEIVABLE VERSION 7.50, JULY 2008 Blackbaud FundWare Accounts Receivable Guide Volume 1 USER GUIDE HISTORY Date Changes June 2000

More information

Sage Payroll Services

Sage Payroll Services SAGE ACCPAC Sage Accpac ERP Sage Payroll Services Integration Guide 2006 Sage Accpac International, Inc. All rights reserved. Sage Software, Sage Software logos, and all Sage Accpac product and service

More information

AgencyPro. Cash Accounting Workflow

AgencyPro. Cash Accounting Workflow AgencyPro Cash Accounting Workflow This document is a supplemental accounting guide to reiterate the general processes outlined during the first accounting training. Some of the outlined processes differ

More information

Accounts Payable Reference Guide

Accounts Payable Reference Guide Create a New Vendor Vendors supply you with goods or services you need to run your business. Vendor records must be created prior to processing bills or other payable transactions. 1 Before entering in

More information

Sage 300 ERP 2014. Bank Services User's Guide

Sage 300 ERP 2014. Bank Services User's Guide Sage 300 ERP 2014 Bank Services User's Guide This is a publication of Sage Software, Inc. Copyright 2014. Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sage product and service

More information

Managing Company Credit Cards

Managing Company Credit Cards Managing Company Credit Cards Contents About Managing Company Credit Cards Managing Credit Cards as Vendors Managing Credit Cards as Short Term Liabilities Paying by General Check Without Posting the Statement

More information

Sales Person Commission

Sales Person Commission Sales Person Commission Table of Contents INTRODUCTION...1 Technical Support...1 Overview...2 GETTING STARTED...3 Adding New Salespersons...3 Commission Rates...7 Viewing a Salesperson's Invoices or Proposals...11

More information

Sage HRMS 2014 Sage HRMS Payroll Getting Started Guide. October 2013

Sage HRMS 2014 Sage HRMS Payroll Getting Started Guide. October 2013 Sage HRMS 2014 Sage HRMS Payroll Getting Started Guide October 2013 This is a publication of Sage Software, Inc. Document version: October 18, 2013 Copyright 2013. Sage Software, Inc. All rights reserved.

More information

Accounts Payable Back Office Reference Guide

Accounts Payable Back Office Reference Guide Accounts Payable Back Office Reference Guide Version 4 Copyright Orion Law Management Systems, Inc. All rights reserved Printed in the United States of America www.orionlaw.com All Rights Reserved. No

More information

MSI Accounts Receivable Version 4.0

MSI Accounts Receivable Version 4.0 MSI Accounts Receivable Version 4.0 User s Guide Municipal Software, Inc. 1850 W. Winchester Road, Ste 209 Libertyville, IL 60048 Phone: (847) 362-2803 Fax: (847) 362-3347 Contents are the exclusive property

More information

Juris Year-End Checklist 2009

Juris Year-End Checklist 2009 Juris Year-End Checklist 2009 Table of Contents Checklist for 2009... 1 Make a Backup!... 1 Performing the Year-end... 1 Before you begin... 1 Closing the Accounting Year... 3 Juris Disbursements... 8

More information

CLIENT BOOKKEEPING SOLUTION. Tutorial. version 2007.x.x

CLIENT BOOKKEEPING SOLUTION. Tutorial. version 2007.x.x CLIENT BOOKKEEPING SOLUTION Tutorial version 2007.x.x TL 22537 (06/09/09) Copyright Information Text copyright 1997-2009 by Thomson Reuters/Tax & Accounting. All rights reserved. Video display images copyright

More information

Solar Eclipse Accounts Receivable. Release 8.7.2

Solar Eclipse Accounts Receivable. Release 8.7.2 Solar Eclipse Accounts Receivable Release 8.7.2 Legal Notices 2011 Epicor Software Corporation. All rights reserved. Unauthorized reproduction is a violation of applicable laws. Epicor and the Epicor logo

More information

Contact Treasury Management Support: 866-563-1010 (toll free) Monday through Friday, 7:30 am 5:30 pm (Pacific Time) TreasuryManagement@umpquabank.

Contact Treasury Management Support: 866-563-1010 (toll free) Monday through Friday, 7:30 am 5:30 pm (Pacific Time) TreasuryManagement@umpquabank. Contact Treasury Management Support: 866-563-1010 (toll free) Monday through Friday, 7:30 am 5:30 pm (Pacific Time) TreasuryManagement@umpquabank.com Updated November 2013 - TreasuryPro 3.8 Contents Welcome...

More information

ACCOUNTING CS PAYROLL. WalkThrough. version 2015.x.x

ACCOUNTING CS PAYROLL. WalkThrough. version 2015.x.x ACCOUNTING CS PAYROLL WalkThrough version 2015.x.x TL 29048 (05/14/15) Copyright Information Text copyright 2009 2015 by Thomson Reuters. All rights reserved. Video display images copyright 2009 2015 by

More information

TheFinancialEdge. Reports Guide for Accounts Payable

TheFinancialEdge. Reports Guide for Accounts Payable TheFinancialEdge Reports Guide for Accounts Payable 041813 2013 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical,

More information

AFN-AccountsPayableEFTGuide-120506

AFN-AccountsPayableEFTGuide-120506 120506 2006 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including photocopying, recording, storage

More information

Ledgers & Payables Training Guide for the Virtual Classroom

Ledgers & Payables Training Guide for the Virtual Classroom Ledgers & Payables Training Guide for the Virtual Classroom ConnectNow Ledger and Payables Training Guide - Virtual Classroom ConnectNow Accounting: Ledger and Payables Training Guide Pub T219, September

More information

Hierarchy of a Standard PEO. Company

Hierarchy of a Standard PEO. Company Client Maintenance This section details the procedures necessary to create a PEO client and describes the fields and options that appear on the Client Maintenance window. For details on setting up an ASO

More information

Bank Reconciliation: Improvements for the Shelby v5 Spring 2006 Release

Bank Reconciliation: Improvements for the Shelby v5 Spring 2006 Release Bank Reconciliation: Improvements for the Shelby v5 Spring 2006 Release After loading the spring 2006 release, you will notice a few major improvements to the Bank Reconciliation module that will assist

More information

Welcome to ComputerEase 10.0

Welcome to ComputerEase 10.0 Welcome to ComputerEase 10.0 This manual is designed to walk you through basic functions by ComputerEase Software, Inc. This manual will be a useful tool as you explore ComputerEase. If you have upgraded

More information

Chapter 3 Claims June 2012

Chapter 3 Claims June 2012 Chapter 3 Claims This Page Left Blank Intentionally CTAS User Manual 3-1 Claims: Introduction Checks All payments must be supported by an approved claim. Claims should be prepared for every check to be

More information

CHAPTER 5: PROCESS PURCHASES

CHAPTER 5: PROCESS PURCHASES Chapter 5: Process Purchases CHAPTER 5: PROCESS PURCHASES Objectives Introduction The objectives are: Outline a complete purchase process and how it connects to other application areas. Set up a new vendor

More information

If you re reading this appendix, you ve probably decided to use Intuit s Basic or

If you re reading this appendix, you ve probably decided to use Intuit s Basic or Running Payroll with an Intuit Payroll Service APPENDIX D If you re reading this appendix, you ve probably decided to use Intuit s Basic or Enhanced Payroll service. (Page 419 of QuickBooks 2016: The Missing

More information

TheFinancialEdge. Records Guide for Accounts Payable

TheFinancialEdge. Records Guide for Accounts Payable TheFinancialEdge Records Guide for Accounts Payable 101212 2012 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical,

More information

If you re reading this appendix, you ve probably decided to use Intuit s Basic or

If you re reading this appendix, you ve probably decided to use Intuit s Basic or Running Payroll with an Intuit Payroll Service APPENDIX D If you re reading this appendix, you ve probably decided to use Intuit s Basic or Enhanced Payroll service. (Pages 416 417 of QuickBooks 2015:

More information

TOPS v3.2.1 Calendar/Scheduler User Guide. By TOPS Software, LLC Clearwater, Florida

TOPS v3.2.1 Calendar/Scheduler User Guide. By TOPS Software, LLC Clearwater, Florida TOPS v3.2.1 Calendar/Scheduler User Guide By TOPS Software, LLC Clearwater, Florida Document History Version Edition Date Document Software Trademark Copyright First Edition Second Edition 02 2007 09-2007

More information

WinFlexOne Version 8 How To Guide. Claims Processing

WinFlexOne Version 8 How To Guide. Claims Processing WinFlexOne Version 8 How To Guide Claims Processing A. How to Create a Manual Claim: 1. Under Processing and the Claims category, select Claims. 2. Select the Open New Claim Input Session option. 3. Enter

More information

TheFinancialEdge. Administration Guide

TheFinancialEdge. Administration Guide TheFinancialEdge Administration Guide 102011 2011 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including

More information

Accounts Receivable. Chapter

Accounts Receivable. Chapter Chapter 7 Accounts Receivable The Accounts Receivable module displays information about individual outstanding income sources. Use this screen to verify that invoice receipts, cash receipts, and other

More information

for Sage 100 ERP Accounts Receivable Overview Document

for Sage 100 ERP Accounts Receivable Overview Document for Sage 100 ERP Accounts Receivable Document 2012 Sage Software, Inc. All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered

More information

Point of Sale Procedures. Quick Reference

Point of Sale Procedures. Quick Reference Point of Sale Procedures Quick Reference Hard Copy Not Controlled Controlled Copy Available On-line Table of Contents How To Charge to Charge Accounts... 1 Closing an Open Check... 2 Creating a Recipe...

More information

Blackbaud FundWare General Ledger Project/Grant Guide

Blackbaud FundWare General Ledger Project/Grant Guide Blackbaud FundWare General Ledger Project/Grant Guide VERSION 7.60, SEPTEMBER 2009 Blackbaud FundWare General Ledger Project/Grant Guide USER GUIDE HISTORY Date August 2000 May 2003 May 2004 December 2004

More information

Microsoft Dynamics GP. Cashbook Bank Management

Microsoft Dynamics GP. Cashbook Bank Management Microsoft Dynamics GP Cashbook Bank Management Copyright Copyright 2010 Microsoft. All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this

More information

Outlook 2010 Essentials

Outlook 2010 Essentials Outlook 2010 Essentials Training Manual SD35 Langley Page 1 TABLE OF CONTENTS Module One: Opening and Logging in to Outlook...1 Opening Outlook... 1 Understanding the Interface... 2 Using Backstage View...

More information

Year End Closing Procedures for Sage 100 ERP. Martin & Associates

Year End Closing Procedures for Sage 100 ERP. Martin & Associates Year End Closing Procedures for Sage 100 ERP 2014 Martin & Associates Period End/Year End FAQs Page 1 of 2 Period End/Year End FAQs Home FAQs & Troubleshooting Show/Hide All Click a question below to

More information

EFT Processing. (Automatic Electronic Payment Processing) Section Contents

EFT Processing. (Automatic Electronic Payment Processing) Section Contents EFT Processing Accounts Receivable (Automatic Electronic Payment Processing) Section Contents EFT Processing Concepts & Terminology Related Setup Tables User Group Security Options How To Setup customer

More information

TheFinancialEdge. Administration Guide

TheFinancialEdge. Administration Guide TheFinancialEdge Administration Guide 110309 2009 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including

More information

DIRECT PAYMENTS (ACH TRANSFER MODULE)

DIRECT PAYMENTS (ACH TRANSFER MODULE) DIRECT PAYMENTS (ACH TRANSFER MODULE) Direct payments is an add on module to utility billing that allows customers to pay their utility bill by a recur ACH payment. Please note that the term ACH (Automatic

More information

Recommendations for Getting Started

Recommendations for Getting Started Recommendations for Getting Started Welcome to PestPac! There are various settings to configure upfront to streamline your workflow, usage and reporting for your business. The Lookup Tables, Company Setup,

More information