BPM Implementation of Aselsan Purchasing Processes. Davut ÇULHA Software Team Leader/ASELSAN

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Philomena Ashlee Poole
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1 BPM Implementation of Aselsan Purchasing Processes Davut ÇULHA Software Team Leader/ASELSAN

2 8 June 2011 ProcessWorld Outline About Aselsan Need for Business Process Management Expectations from BPMS Implementation of BPMS Completed and Ongoing Projects Integration with Other Systems Analysis of the Processes Conclusion

Implementation of BPMS Completed and Ongoing Projects

3 8 June 2011 ProcessWorld Aselsan aselsan Founded in % belongs to Turkish Armed Forces Foundation 15% are at Istanbul Stock Exchange 3800 personnel, 2200 of them are engineers Participations Sales 100% Aselsan Baku 96% Mikes A.S. 95% AselsanNet 85% Mikroelektronik 15% Roketsan 2009: $683 m 2010: $792 m

personnel, 2200 of them are engineers Participations Sales 100% Aselsan Baku

4 8 June 2011 ProcessWorld Needs for Business Process Management System First Workflow: Engineering Change Management Implemented in SAP with ABAP programming Enterprise level workflow is needed Search for BPM Systems Crossvision BPM is selected (older BPM of Software AG) Software AG bought webmethods and Aselsan began to use its BPM

Enterprise level workflow is needed Search for BPM Systems Crossvision BPM is

5 8 June 2011 ProcessWorld Expectations from BPM System Should be suitable for enterprise level processes Should be integrated with SAP and other systems Should be integrated with the mail system Should have a browser-base interface Should have the property Single Sign On Should work with the existing Microsoft Active Directory Should provide utilities to: Analyze the business processes Improve the business processes

have a browser-base interface Should have the property Single Sign On Should work with the existing

6 8 June 2011 ProcessWorld Why Software AG BPM Meets the requirements Compliance with SAP Located office in Turkey Turkish language support The position in the Gartner Magic Quadrant

7 8 June 2011 ProcessWorld Installation and Management Goal: Automation of all the purchasing processes Firstly selected business process Purchasing Request Business Process It was an enterprise-wide process and covers the whole company Other processes thought for implementation are Purchase Order Business Process Request for Quotation Business Process Investment Request Business Process Goods Receipt Business Process Quality Inspection Business Process Invoice Verification Business Process Payment Business Process

thought for implementation are Purchase Order Business Process Request for Quotation Business Process Investment Request Business

8 8 June 2011 ProcessWorld Purchase Requisition Business Process ARIS EPC diagram for Purchase Requisition in Aselsan

9 8 June 2011 ProcessWorld Completed and Ongoing Projects Purchase Requisition Business Process (completed) Insurance Claim Business Process (completed) Material Request Business Process (completed) Purchase Order Business Process (completed) Plane Ticket Request Business Process (completed) Cargo Request Business Process (ready) Traveling Business Process (ready) Quality Notices Business Process (ongoing) Request For Quotation Business Process (plan) Investment Request Business Process (plan) Goods Receipt Business Process (plan)

Request Business Process (completed) Cargo Request Business Process (ready) Traveling Business Process (ready) Quality Notices Business

8 June 2011 ProcessWorld 2011 10 Triggering Business Processes From a simple

10 8 June 2011 ProcessWorld Triggering Business Processes From a simple web-based application From the company portal through SAP transactions e.g., SAP me51n

11 8 June 2011 ProcessWorld Integration with Microsoft Outlook There is a link to the process task step There are some short information about the task

12 8 June 2011 ProcessWorld A Business Process Task Step An assigned task step

8 June 2011 ProcessWorld 2011 13 Instant Business

13 8 June 2011 ProcessWorld Instant Business Process Analysis Monitoring instant business processes

8 June 2011 ProcessWorld 2011 14 Periodical Analysis of Business Processes

14 8 June 2011 ProcessWorld Periodical Analysis of Business Processes Using SAP BW data warehouse solution We integrated webmethods with SAP BW system

15 8 June 2011 ProcessWorld Purchase Requisition Business Process: 3 Times Faster Now Before automation, completed in nearly 4.5 days After automation, completed in nearly 1.5 days 3 times faster now Efforts to track declined drastically This project proved the BPM system

5 days After automation, completed in nearly 1.

16 8 June 2011 ProcessWorld Conclusion Processes are faster now Paper circulation and losing paper forms disappear Speeding up the approval process by providing supporting information on the same screen Shortening decision-making Recording all the transactions Monitoring the steps of business processes Analyzing the business processes Ability to improve business processes Fast access to data Reducing paper usage Methodology to implement business processes

decision-making Recording all the transactions Monitoring the steps of business processes Analyzing the business

17 Thank you! BPM Implementation of Aselsan Purchasing Processes

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