EASY CONTRACT for contract management. We save time.

Transcription

1 EASY CONTRACT for contract management. We save time.

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3 EASY CONTRACT Reducing costs, increasing productivity. Automate your contract management. EASY CONTRACT makes managing and processing contracts faster, more efficient and more reliable. Information and attachments are fully and uniformly available to all authorized users. Deadlines, notices or prolongations are automatically monitored. Delegating tasks and an absence management function ensure proper contract processing at any time. Detailed read and write permissions protect from improper use of confidential contract documents. EASY CONTRACT is a flexible tool. EASY CONTRACT is a Web-based tool that is multi-platform compliant and open to other systems. EASY CONTRACT can be customized individually to existing system architecture, database structures and workflows. It is easy-to-use and intuitive. From requests to contracts in an instant. EASY CONTRACT provides standardized templates, e.g. for hiring, sales and service contracts. The cross-team document management function, for example, ensures speed during versioning, checking in and out as well as for ad hoc sending. In addition, EASY CONTRACT ensures that the allocated authorization workflows are kept across locations, minimizing the usual time losses.

4 Creation Validation Release Contract Templates Central Contract File Capturing Contracts Monitoring Deadlines Search/Retrieval Liquidity Planning Process diagram Earnings from selected types of contracts as shown in a diagram Workstation with a contract document in the digital contract file

5 Getting an overview through intelligent DMS. A variety of search/retrieval options, e.g. full text search, arise from storing contracts and their associated documents in the centrally managed document management system. Central storage allows clean administration of access rights. Revision-proof archiving of contract documents can be largely automated through DMS. Automatically monitoring payment deadlines. The tool used for checking EASY CONTRACT deadlines allows allocating multiple deadlines including pre-deadlines for any contract. The deadlines are monitored and, once expired, a multi-level escalation procedure is triggered. Absence management for out-of-office times of your employees can be defined as an additional security measure. Reliable liquidity planning. EASY CONTRACT provides effective instruments for valid liquidity planning. For instance, it lets you create multiple payment plans per contract. EASY CONTRACT differentiates between budget and target figures, providing aggregated evaluations of payment plans for several contracts and types of contract. Overview of your EASY CONTRACT benefits. Quickly finding information and documents through convenient search and filter functions Completely browser-based Extensive DMS functions, such as versioning and check-in/check-out Monitoring contract validity periods including escalation options Uniform deadline calendars for all contracts Complying with notices and prolongation of contracts Overview of contract costs and earnings Detailed information on contract partners Support from creating contracts through to signing and retaining them Replicating corporate structures, hierarchies and responsibilities Safe handling of confidential contract documents

6 EASY the market leader in document management. With more than 8,000 network installations, EASY SOFTWARE AG of Mülheim an der Ruhr, Germany, is a leading developer and provider of multi-platform solutions in the electronic archiving, document management and enterprise content management sectors. Based on state-of-the-art platforms, EASY offers solutions from intelligent capturing via scanners and importing data from standard applications such as SAP and Microsoft Office through managing live documents right up to revision-proof archiving on state-of-the-art storage media. So EASY provides a tailored solution for optimizing document-based processes for all industries and businesses. Since it was established in 1990, EASY SOFTWARE has focused on close cooperation with powerful expert and technology partners, and has a select distribution network to cover prospective markets. At the same time, a variety of technology partnerships such as with IBM, Microsoft or SAP ensures that new and innovative product solutions that optimally meet current and future market demands are constantly in development.

7 EASY SOLUTION PACKAGES. EASY Solution Packages (ESP) are partly sector solutions for the most varied industries, and partly cross-sector solutions for specific corporate tasks. The common features of the ESPs are that they are particularly easy to implement and, with their intuitive interfaces and seamless integration into existing workflows, they are user-friendly tools. In addition, of course, the EASY SOLUTION PACKAGES always ensure typical EASY revision-proof storage in a long-term archive. otris software AG: our partner for EASY CONTRACT. EASY CONTRACT was developed and designed in association with otris software AG. The Dortmund-based company is a leading developer of Web-based solutions for CRM, CMS and DMS. Renowned corporations and agencies select the innovative software solutions as well as consulting and services from otris software AG.

8 EASY SOFTWARE AG Am Hauptbahnhof Mülheim an der Ruhr, Germany Phone: Fax: [email protected] Internet: EASY SOFTWARE INC. 70 E. Swedesford Road, Suite 150 Great Valley, PA 19355, USA Phone: Fax: [email protected] Internet: EASY SOLUTIONS Archivierungs- und Informationssysteme GmbH Sebastian-Kneipp-Strasse Salzburg, Austria Phone: Fax: [email protected] Internet: EASY SOFTWARE (UK) PLC. Reflection House, Olding Road, Bury St. Edmunds Suffolk, IP33 3TA, UK Phone: Fax: [email protected] Internet: EASY SOFTWARE AG. All rights reserved. We disclaim all liability for misprints or other errors and reserve the right to carry out changes. EASY, EASY WARE, EASY CAPTURE, EASY DMS, EASY ARCHIVE, EASY WEB, EASY PORTAL, EASY IQ classify, EASY xbase, EASY LOGISTICS CENTER, EASY ENTERPRISE and the ENTERPRISE logo are trademarks or registered trademarks of EASY SOFTWARE in Germany and many other countries worldwide. Microsoft is a registered trademark of Microsoft Corporation in the United States and/or other countries. Navision is a registered trademark of Microsoft Business Solutions ApS in the United States and/or other countries. Microsoft Business Solutions ApS is a subsidiary of Microsoft Corporation. SAP, SAP Logo, R/2, R/3, mysap, mysap.com and other SAP products mentioned in this text as well as the corresponding logos are trademarks or registered trademarks of SAP AG in Germany and other countries worldwide. Lotus, Notes, and Domino are trademarks or registered trademarks of IBM International Business Machines Corporation in the United States, Germany, and many other countries worldwide. All other names of actual companies and products mentioned in this document may be the trademarks of their respective owners. Artikel-Nr.: