The HR REVOLUTION BOARDROOM FROM BACKROOM TO THE

Transcription

1 The HR REVOLUTION FROM TO THE

2 There is a revolution happening. The profession of Payroll and HR, once seen as an administrative function and relegated to the back office, is being called upon to move into the boardroom. To help improve productivity and decision making. To elevate employee engagement and retention. Bring actionable insights to the table. Drive businesses forward. What s behind this revolution? Technology. Automated processes, mobile applications, and advanced analytics are just a few ways Paylocity is helping Payroll and HR professionals move from the Backroom to the Boardroom. Take a look at these pages and see how using industry-leading technology can help streamline nearly every Payroll and HR function in your company. The boardroom is waiting. 02 Backroom to Boardroom

3 RECRUITING Recruiting for the small and midsized organization has gone through a revolution in the last few years. True paperless integration between recruiting and HR systems (like onboarding, benefits enrollment and payroll) has arrived. Enterprise size organizations have done it this way for years. Automation. Data at your fingertips. Insights that empower. But for the small and mid-level organization, the process was always manual. No longer. Today, organizations of all sizes can leverage applicant tracking systems that beautifully integrate with your payroll and HR system. This means information entered during the interview process can flow right into your payroll system once the hire is made. Having the right system can not only improve organizational efficiency but even enable better hiring decisions with easy access to the data you need. * Post and Pray! * Resumes go into The File. Applicant Tracking Systems. Strategically target job-seekers. Left Handed Has Five Children Masters Degree in A Proud Voter last Drives A Toyota Pr A Dog & Cat Person Applicant Tracking Systems, like Clear Company, allow for detailed background research on candidates though social media so you can find the perfect match. Increased efficiency. Effective hiring decisions. Resume of John Smith 03 Backroom to Boardroom

4 EMPLOYEE ONBOARDING * Forms are completed by hand. * Poor new employee experience * Compliance and security challenges. Electronic forms. Simple, quick, error-proof. Data automatically integrates into Payroll / HR system. Employee data is securely stored in the cloud. User Experience and first impression improves An effective onboarding process is essential in engaging new hires. Paper forms and manual data entry are becoming signs that your company is living in the past. Modern onboarding systems, like Paylocity Onboarding, allow new employees to complete their onboarding from anywhere, even mobile devices. Data seamlessly flows into the Payroll / HR system, reducing manual entry, errors and redundant effort. Once an employee is onboard, she can find all required documents like company handbooks, privacy policies, etc., right on the Employee Self Service portal. Features like these not only simplify your life but also improve employee engagement. Streamlined and engaging. Welcome to your new job GET STARTED NOW 04 Backroom to Boardroom

5 BENEFIT ENROLLMENT The paper-based benefit enrollment process is time-consuming, redundant and error-prone. Employees fill out forms by hand Submit to HR HR inputs data into the system. With Paylocity, employees can complete all benefit enrollment forms electronically, even from their mobile devices. The automated system allows employees to review all available coverage options and see how each option will impact their paycheck. The system is designed with a consumer-like interface so employees are engaged and educated throughout the process. With Paylocity, all benefit selections are automatically integrated into the payroll system eliminating the need for HR to input data and reducing errors. HR administrators can also view all pending enrollments, assign tasks and calendar alerts to ensure enrollment is completed correctly and on time. HMO ROTH IRA PPO POS GET BENEFITS Smart. Strategic. * Paperwork, Paperwork, Paperwork! * Missed deadlines, keying errors & redundancy. * Mismatched benefit decisions. * Poor employee experience. Automated. Accessible. Trackable. Better employee experience. 05 Backroom to Boardroom

6 PAYROLL & HR ADMINISTRATION It doesn t take a genius to know that manual data entry into your payroll or HR system is not the most strategic of tasks. But it s how things were always done and there wasn t another option. The tasks were greater than the tools available. On top of that, blackout periods limited the time frame in which changes could even be made. Tedious activity meet frustrating restrictions. Enter automation and integration. In boardroom-style payroll and HR, making payroll changes, even for multiple employees at once, is quick and simple with systems like Paylocity. Employees are empowered to make changes themselves, lifting the burden from the payroll or HR professional. With an Employee Self Service portal, employees can view paychecks, make personal information changes, even request time off, build social profiles, and more. Plus, Paylocity never has blackout periods. * All system changes are done manually. * Blackout periods cause delays in payroll processing. * Tools don t equal the task. Payroll & HR changes are simple to make. Access to data 24 / 7, no blackout periods. Tools improve ability to complete tasks. Boardroom Schedule Paylocity never has blackout periods. Backroom Schedule Less paper pushing. More automation Backroom to Boardroom

7 TIME & LABOR MANAGEMENT Every workforce is unique. Hourly or salary. Part time or full time. Remote or cubicle-bound. In nearly any situation, time and labor management can be a challenge. With Paylocity, employees can punch in, view their work schedules, or request time-off all from their mobile devices. Clocking in just became an engaging employee experience. Administrators and managers can set punching rules and even geo-fencing perimeters to ensure that employees are punching in on time and in the allowed location. They can also set and adjust schedules on the fly, as well as approve time-off requests from their mobile devices. Built for the modern world. Simple for everyone. With an automated TLM system, you can effectively track and manage all of your employees with all of the time and labor data automatically integrated into your payroll system. * Employees physically punch-in from set location. * Tracking & managing time-off is challenging. * Employees find process frustrating. Punched late last Monday Jim On vacation next week. Back Tues. Sarah A. My schedule needs to be updated!!!! Adrian Mobile Punch. Geo-fencing. Easily set & adjust schedules. Employees find process simple. 9:41 AM PUNCH 07 Backroom to Boardroom

8 PERFORMANCE MANAGEMENT & EMPLOYEE ENGAGEMENT * Feedback is limited and oneway (or non-existent). * Tedious review process. * Lack of focus on employee engagement & collaboration. * Modern workforce not addressed. Feedback is continuous and multi-level. Automated review system. Integrated Peer-to-Peer recognition. Employees engaged with modern tools. Employees are the lifeblood of any organization. When employees are productive and engaged, the company thrives. However, without systems in place to drive performance management and employee engagement, it s just too difficult to maintain. Move performance management forward with a review process that allows for automated reminders and 360 reviews. Together, managers and employees can establish yearly goals and then track the completion of the goals via the Self-Service portal. Today s employees want more than traditional performance reviews that focus on one-time, one-way feedback. In general, the performance process can lack transparency and leave the employee feeling disengaged. Millennial friendly. Company culture changing. Boost employee engagement further with peer-to-peer feedback via the Paylocity Impressions tool, available on the Self Service portal and the Paylocity mobile app. 08 Backroom to Boardroom

9 * Data is stored in paper files or Excel. * Limited data trend analysis. * No compliance tools. * Limited data to support decisions Don t forget to backup all our data to external!!!! Sales figures STAT! Don t forget! Compare data with pivot tables in Excel?? REPORTING & ANALYTICS Paylocity s HR Dashboards allow for easy data visualization that can be viewed within the application or exported, perfect for popping into that executive presentation. Payroll and HR departments collect a vast amount of employee data. Without the ability to properly sort and analyze this data, it just sits there, collecting dust. Typical payroll and HR software limits reporting and analytics capabilities. Data is purged annually and built-in reporting is cumbersome or non-existent. Data never purged standard reports to slice & dice data in countless ways. Tools for compliance. Insights for better decision making. Paylocity s advanced reporting and analytics tools provide access to 100+ standard reports, plus the ability to create custom reports. Company data is never purged or overwritten, so users can see how employee data has changed over time. Sort data to identify opportunities for controlling costs, improving predictability and efficiency by organization or department. Gain insights where you need it. Data that means something. Insights to make a difference. 09 Backroom to Boardroom

10 COMPLIANCE & SECURITY REGULATIONS Understanding compliance can be an integral part of the payroll and HR administrator s toolbox. Paylocity provides built-in tools to help administrators monitor and understand compliance with ACA. All organizations, in every industry, face unique compliance and security requirements. The regulatory landscape of today is far more intense than twenty, ten, even five years ago. In the past complying with these state and federal standards, like the ACA, fell on payroll and HR professionals to figure out, with minimal support. Leverage intuitive tools, like Paylocity s ACA Dashboards, to ascertain and maintain compliance. Even with compliance assured, maintaining security of employee data is an ongoing challenge. With Paylocity, your sensitive company data is secure. Paylocity is SSAE 16 certified the same level of security as major financial institutions. Verified security. Support for compliance. IRS changes & government mandates like PPACA require advanced compliance measures. Cybersecurity is a major threat Need for strong security protocol. * Payroll and HR have few tools to deal with compliance challenges. 10 Backroom to Boardroom

11 * Little to no integration with outside vendors. * All employee requested changes are manual through HR. VENDOR INTEGRATION Most organizations work with a variety of outside vendors. Whether a 401k provider or a benefit provider, backroom-style payroll and HR means anytime an employee makes a change, there is manual work to do. Paylocity offers automated file transfer capabilities with various providers and other internal software solutions. From healthcare to retirement plan needs, work with the vendors you trust. Whenever possible, Paylocity will integrate with your preferred vendors. 180 and 360 integration with outside vendors. 9:41 Integration between your payroll and HR software and your outside vendors means when an employee changes their 401k deduction, you don t have to lift a finger. Automatic updating. Hands off integration. SUBMIT 11 Backroom to Boardroom

12 There is a revolution happening. Businesses that fail to evolve don t just stand still, they slip further and further behind. For businesses that are performing Payroll and HR functions backroom-style, it s time to join the revolution and move into the boardroom. Paylocity provides the tools that meet the tasks facing modern Payroll and HR departments, allowing these departments to become a strategic part of an organization. Are you ready for the revolution? 12 Backroom to Boardroom #BR2BR TO