Categorization of collaborative planning and decision support tools based on Decision Systems Methodology (DSM)

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1 Categorization of collaborative planning and decision support tools based on Decision Systems Methodology (DSM) Main steps Tasks Methods and tools Number of stakeholders (stakeholder groups) few CoPack I Problem identification 1. Appointment of the management (Modified) Vroom-Yetton model group 2. Establishment of the working (Modified) Vroom-Yetton model groups 3. Identification and consultation of (Modified) Vroom-Yetton model key stakeholders Q method ===== Surveys ========== x Public Open House ========== Stakeholde Advisory Committees ======== Action Learning =========== Cognitive Mapping (Journey Making, SODA) ======== Citizens' jurys ======== Web casting =========== epanels =========== (x) Online Surveys ============ (x) Nominal group technique ======== Planning for Real ======= Focus groups ======== Who Counts matrix ======== Four Rs Framework =================== Influence Matrix/Diagram ========== Venn diagram ============== Flow diagram ======== Systems diagram ======== 4. Description of current situation Participatory GIS and social values mapping ========== Surveys ========== x CATWOE Stakeholde Advisory Committees ======== Problem Structuring ============= Design charettes ============= Citizens' jurys ======== epanels =========== (x) World Café ========= OpenSpace =================== Future Workshop ======= Brainwriting ======= Pebble Scoring ============== Visioning and Pathways ========= Bayesian Belief Networks (BBNs) ================ Influence Matrix/Diagram ========== Venn diagram =============== Flow diagram ========= Trend line/time line =============== Ishikawa (Fish Bone) Diagram ====== Participatory Mapping ================ II Structuring and modelling 1. Defining planning objectives Mesta(MAV) ======= x of the problem and decision and decision criteria SMART, WINPRE ======= analysis A'WOT ======= Multicriteria approval (MA) ======= x Expert models Cognitive Mapping (Journey Making, SODA) ==========----- (x) Problem structuring methods ============== Participatory modelling ========== Hope-map =============== Pebble scoring ===============

2 2. Specifying decision alternative(s) 3. Defining the consequences of Scenario planning x decision alternative(s) 4. Decision analysis of alternative(s) Mesta (MAV) ======= x SMART, WINPRE ======= A'WOT ======= Multicriteria approval (MA) ======= x ANP ======= AHP or Regression techniques ======= (x) Negoisst ======= Fuzzy MA ======= Action Learning ========= Sammon Map ======= Web-HIPRE ======= Joint Gains ======= RICH method ======= Scenario analysis ============ Pairwise ranking =========== 5. Decision of the regional objective Web-HIPRE ======= program Voting methods ================== x Fuzzy Voting ======= Negoisst ======= Sammon Map ======= Task Force ======= III Selection of actions, 1. Identification of possible actions, Surveys ========= x activities and operations activities and operations to each Nominal group technique ======== sub-objective Participatory modelling ========== Hope-Map =============== Brainwriting ====== 2. Classification of actions, activities Multicriteria Approval (MA) ======= x and operations considering their Surveys ========= x supposed effectiveness and their coherence with other means 3. Selection of actions, activities Mesta (MAV) ======== x and operations SMART ======== A'WOT ======== Multicriteria Approval (MA) ======== x ANP ======== AHP or Regression techniques ======== (x) Negoisst ======= Sammon Map ======== Task Force ======== Joint Gains ======== RICH Decisions ======== 4. Decision of the regional action program Voting methods ================== x Negoisst ======= Sammon Map ======== IV Implementation, 1. Defining criteria for evaluation evaluation and monitoring of the regional program 2. Implementation and follow up of Surveys ========= x the regional program epanels -----========= (x) Online Surveys ============ (x) Task Force ======== Discourse-based Valuation ==========

3 Categorization of collaborative planning and decision support tools based on Soft Systems Methodology (SSM) Main steps Tasks Methods and tools Number of stakeholders (stakeholder groups) few CoPack I Problem definition 1. Identifying and providing description Trend line/time line ============= of the current situation 2. Identification of 'actors', 'clients' and 'owners' within regional program CATWOE Problem structuring methods ============== Role-plays (Modified) Vroom-Yetton method Qmethod ==== Who Counts Matrix ======== Four Rs Framework =================== Influence Matrix/Diagram =========== Venn diagram ============= Flow diagram ======== Systems diagram ======== Ishikawa (Fish Bone) Diagram ====== 3. Analysing internal and external SWOT needs and pressures of the regional CATWOE program Public Open House ========== (x) Surveys ========= x Participatory GIS and social values mapping ========= (x) A'WOT ========= Stakeholder Advisory Committees ========= Action Learning ========== Sammon Map ========= Cognitive Mapping (Journey Making, SODA) ========= Design charettes ============ Citizens' jurys ========= (x) epanels ========== (x) Online Surveys ========== (x) Nominal group technique ======== Planning for Real ========----- Scenario analysis ============= Focus groups ======== Participatory modelling ============ World Café ======== Open Space =================== Future Workshop ======= Brainwriting ====== Pebble scoring ============== Visioning and Pathways ========= Bayesian Belief Networks (BBNs) =============== Venn diagram =============== Flow diagram ========== Trend line/time line ============== Participatory Mapping ================= 4. Constructing an expression of the situation II Envisioning/Modelling 1. Identify important problems Surveys ========= x of the regional program Stakehoder analysis =================== Design charettes ============ epanels ========= (x) Online Surveys ========= (x) Participatory modelling =========== World Café ======== Brainwriting ======= Discourse-based Valuation =========== 2. Agreement of what the changes CATWOE ======== need to be Action Learning =========

4 3. Agreement of feasible and efficient Nominal group technique ======= key transformation processes Task force ======= 4. Compounding the transformation processes together into an overall conceptual model of the change 5. Identifying sub-processes needed to manage the overall transition and developing them into project plans III Analysis of the present 1. Examining outcomes of the conceptual Hope-map and comparison regional program against current with the vision situation 2. Developing common understanding of Negoisst ========= the feasible and desirable changes SMART, WINPRE ========--- of the regional program Voting methods =================== (x) Mesta ======== x Multicriteria Approval ======== x Joint Gains ======== Participatory modelling ========== Pairwise ranking =========== IV Mission, i.e. changing 1. Recommending feasible and competent AHP or Regression techniques ======= (x) the situation towards the actions, activities and operations to ANP ======== direction stated improve the situation Sammon Map ======== in the core vision Citizens' juries ======== RICH Decisions ======== 2. Decision of actions, activities and Voting (SMART, WINPRE) ========--- (x) operations Negoisst ========== Voting methods =================== (x) Multicriteria Approval (MA) ======== x Pairwise ranking ========== Process chart of Decision Systems Methodology (DSM) Main steps I Problem identification Tasks 1. Appointment of the management group 2. Establishment of the working group 3. Identification and consultation of key stakeholders 4. Description of current situation II Structuring and modelling of the problem and decision analysis 1. Defining planning objectives and decision criteria 2. Specifying decision alternative(s) 3. Defining the consequences of decision alternative(s) 4. Decision analysis of alternative(s) 5. Decision of the regional program

5 III Selection of actions, activities and operations 1. Identification of possible actions, activities and operations to each sub-objective 2. Classification of actions, activities and operations considering their supposed effectiveness and their coherence with other means 3. Selection of actions, activities and operations 4. Decision of the regional program IV Implementation, evaluation and monitoring of the regional program 1. Defining criteria for evaluation 2. Implementation and follow up of the regional program Process chart of Soft Systems Methodology (SSM) Main steps I Problem definition Tasks 1. Identifying and providing description of the current situation 2. Identification of 'actors', 'clients' and 'owners' within regional program 3. Analysing internal and external needs and pressures of the regional program II Envisioning/Modelling 4. Constructing an expression of the situation 1. Identify important problems of the regional program 2. Agreement of what the changes need to be Carry out CATWOE analysis 3. Agreement of feasible and efficient key transformation processes 4. Compounding the transformation processes together into an overall conceptual model of the change 5. Identifying sub-processes needed to manage the overall transition and developing them into project plans III Analysis of the present 1. Examining outcomes of the conceptual and comparison regional program against current with the vision situation 2. Developing common understanding of the feasible and desirable changes of the regional program IV Mission, i.e. changing 1. Recommending feasible and competent the situation towards the actions, activities and operations to direction stated improve the situation in the core vision 2. Decision of actions, activities and operations

Mastering Project Portfolio Management

Mastering Project Portfolio Management A Systems Approach to Achieving Strategic Objectives Michael J. Bible, PMP Susan S. Bivins, PMP J.ROSS PUBLISHING Contents Preface Acknowledgments About the Authors