AVETMISS Compliant Student Management Software Providers

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1 AVETMISS Compliant Student Management Software Providers This document has been compiled for new organisations wishing to purchase an AVETMISS compliant software application. The products listed are some of the more generally used databases. The product specifications have been supplied by the vendors. Please note: this list is a guide only, to assist you in understanding what is currently available. The department strongly advises that you research these products before purchasing and ensure the system you choose suits your business requirements. If you have any feedback you would like to give to the department in relation to the usability, support and services you receive from these suppliers, you can forward an to the Data Management Team. 1. EMINERVA eminerva Vocational is a complete student and trainee information management system, developed specifically for Registered Training Organisations (RTOs) and private vocational training organisations. Being government funded, RTOs must satisfy legislative and reporting requirements, which adds another dimension to managing student and trainee information. eminerva Vocational makes life easier for your organisation, providing not only a cost efficient solution, but one that seamlessly meets all your government and legislative requirements without the extra data entry. Our new eminerva TrainerSync integrated module adds extra value and flexibility by letting your staff take eminerva wherever they go, whether it's the classroom, the workshop, or at home. eminerva contact Level 1, 261 George Street Sydney NSW 2000 Phone Fax [email protected] 1

2 2. TED This software package is designed to satisfy the needs of the smaller Registered Training Organisation (RTO) who are required to report to State Training Authorities such as PETE or OPCETE (formerly OTFE) (Victoria), DTIR (Queensland) and others. It is a No Frills database with limited features and capabilities. However, it is 100% AVETMISS compliant. This means that it will validate data as it is being entered and will export using the current business rules of AVETMISS. To further assist you, Ted comes equipped with ALL AVETMISS codes and our unique Course and Module Wizard. This allows you to choose a course from one of 7688 courses available and list all the modules (known) within the course and build the course records complete with all the AVETMISS classifications for course and modules. This takes around 20 seconds to create the records of a course containing 20 modules. As well as the courses and modules, all the nationally endorsed Training Packages are included and accessed via the Training Package Wizard. Ted also integrates with ICARE so that when you are ready to upgrade to a more powerful system, all the work you have done will not be wasted. Ted will run in all versions of Windows and works with the minimum system requirements of a 486DX33 with 8MB of RAM. This means you do not need to upgrade your computer system Features: Training Packages Wizard. Course and Module Wizard. Fully AVETMISS Compliant. Export data to any State. Note: NSW requires data from their PSD however, TED will export in accordance with the National specification for NSW. AVETMISS Codes built in. Import all data from TED when upgrading to ICARE. Bulk student/trainee enrolments. Runs in Windows (all Versions including Windows 2000). Very user friendly. On-Line Help whenever you need it. AVETMISS Export by Course, Module and Trainee. Summary of NAT files exported. How To available at all times. 2

3 At $ (inc GST) for a single user, it is the lowest priced system on the market yet it out performs others in its category. Additional users $110 (inc GST). License Fee: An annual license fee of $ (inc GST) is payable commencing one year after initial installation. This fee covers all upgrades, changes to the AVETMISS reporting requirements, updates of training packages, phone support etc. $ rebate is given when upgrading to ICARE. Omniscient contact By phone o (03) By facsimilie o (03) By o o o o o [email protected] [email protected] [email protected] [email protected] [email protected] By mail o Omniscient Australia Level King Street MELBOURNE, Victoria

4 3. CORSKILLS The CORSKILL Management Systems have been designed to grow to meet your business needs when and where they occur. Have you a need to: TMS Manage continuous enrolments Record any special needs a student /trainee may have in relation to their participation in their chosen training program Negotiate individual training programs for students / trainees where appropriate Monitor a students / trainees progress throughout their training program and assessment Graduate the student / trainee with the confidence that the student / trainee has met all of the requirements of the training program. The CORSKILL Management System - TMS Version is available as either a Single Workstation Installation or a Network System. It is fully AVETMISS compliant and able to meet the requirements of any AQTF audit that you may have to undertake. The TMS Version has been designed to meet the requirements associated with the submission of claims for payment to State Training Authorties in all states except New South Wales and Western Australia. Enterprise Version The CORSKILL Management System - Enterprise Version is available as either a Single Workstation Installation or a Network System. It is fully AVETMISS compliant and able to meet the requirements of any AQTF audit that you may have to undertake. The Enterprise Version has been designed to meet the requirements associated with the submission of claims for payment to State Training Authorities in all states except Western Australia. The Western Australian upgrade will be released shortly. CORSKILL Centre The CORSKILL Center will not only will give you and your staff access to your student history data, regardless of location, but can also give you the ability to deliver your training programs via the Internet. The CORSKILL Centre functionality concerns itself with: 4

5 Student management and administrative practices Teaching practice and learning experiences Student support services Communication related to Programs of Study An increasing number of RTOs are choosing the CORSKILL Centre as their chosen system because they can: Elect to install the CORSKILL Centre student management functionality in the first instance Whilst leaving themselves the option of scaling up to the full CORSKILL Centre Online College functionality at some time in the future CORSKILL contact Ph: Fax: Postal: PO Box 2505, Brookside Centre, Mitchelton Qld

6 4. OCHRE Ochre web based applications lower the total cost of ownership. Wise.NET Wise.NET is a complete student information management system, developed for Registered Training Organisations (RTOs), International Colleges and corporate training environments. Wise.NET is available in several editions that suit the smallest RTO to the largest enterprise. Wise.NET is a suite of powerful tools delivered over the Internet that you can you use to manage a modern training company. At the core of Wise.NET is the Student Database, which contains comprehensive details about your courses, your students, their training plans and timetables, and any contracts under which the company is delivering training. Wise.NET supports the back office operations of the company, and ensures compliance with AQTF and AVETMISS standards. Complimenting Wise.NET is a collection of modules to help your business. For example: students can view their own records market and promote your business on your web site accept enrolment and payment via the Internet link to MYOB or your finance system supply content for print based brochures Wise.NET is available is several editions to suit different types of users. All editions are AVETMISS compliant and are hosted in Ochre's Secure Data Centre, and are backed by Ochre's comprehensive Service Level Agreement. Wise.NET Lite is for new RTO's who want to get started economically, or for RTO's with a low volume of annual registrations, and want to ensure basic compliance with AVETMISS. You can be up and running today for less than $1,000! Wise.NET Professional is well suited to companies that have a few administration people and may have more than one physical point of presence. In this edition, you have the option of publishing directly to your website, granting self-service access to your students and producing valuable management reports. Wise.NET Enterprise is the choice for large RTO's, International Colleges, and organisations wishing to host their own data. This edition includes additional training, support services, and Wise.NET modules. Ochre offers migration planning if you are moving from another system, and of course, you start with any edition of Wise.NET being comfortable that you can upgrade in the future, as your business needs change. 6

7 Hosting Data hosting offers you the opportunity to take full advantage of technology without the IT headaches. Ochre will host the entire application for you so that your team can access the functionality integral to them with nothing more then a web browser, security password and Internet connection. Today more than ever, people and organisation are dependent on their computer applications to always be available. When the "system is down" organisations can't continue, transactions don't transpire, and business crawls to a standstill. In the past, designing a solution to ensure continued access to Web based applications had been technically challenging and prohibitively expensive. Only the largest business could handle the cost. Ochre focuses on your technology needs so you can focus on your business. Organisations want and need to focus on their core business. They can't afford to spend their time in meetings discussing what hardware to buy, when to upgrade, where to put it, why the system is down. Every minute spent working on these issues and others like them is one less minute spent concentrating on how to make your business more profitable and your customers more satisfied. Ochre Hosting gives you the benefits of web-based applications without the hassles of expensive and complex IT infrastructure. Ochre contact Telephone: Fax: (03) [email protected] Level Johnston Street Collingwood VIC

8 5. VETTRAK VETtrak - a Training Information System used by Registered Training Organisations (RTOs) and other businesses involved in training people. VETtrak automates a number of training business functions including the submission of state and federal government statistical reports based on the AVETMIS Standard. Training Packages VETtrak provides full support for Training Packages (as well as courses) including management of progression toward qualifications based on core and elective competencies and/or points. New Apprentices VETtrak manages your clients/staff who are undertaking training agreements. Management Reports VETtrak s inbuilt ad-hoc Report Writer and access to our national report library complement the standard suite of reports which have merge and export facilities. VETtrak generates statistical files to AVETMISS and state standards. Expandability VETtrak can grow from a single computer to a nationwide network of users. Modules for increased facilities in the areas of New Apprenticeship management, short course scheduling, trainer/assesor agreements, invoicing and multi-level user security are available. Cost Effective Priced from $880 VETtrak is cost effective training management developed in Australia for Australian businesses SERVICES Customised database applications. Development of three-tier client/server "thin client" applications for use on corporate intranets and over the Internet. Training for users in applications and for support personnel in database and network administration. Consultancy in design and configuration of Local and Wide Area Networks. General consultancy and IT project management. Software development. VETtrak Hosting Service The new VETtrak Application Hosting service which makes your VETtrak available from any where, any time via the Internet. This service is suitable for both new and current VETtrak customers. 8

9 Will this new service be an advantage to your business? If any of the following points is applicable in your organisation you should read on: You would like to use VETtrak from practically any computer connected to the Internet (PC, Apple Mac, Linux). You need to access VETtrak from outside your office such as home (telecommuting). You are sick of costly IT support? You have remote offices and would like them to access VETtrak without the complexity and expense of a Wide Area Network (WAN). Essentially this service means that your VETtrak software and database reside on our servers, fully maintained by us. There is absolutely no need for any IT Support relating to VETtrak - if your computer starts and you can connect to the Internet then you have all you need! Added benefits of this include managed database backups and automatic VETtrak version upgrades. Please note: VETtrak has not changed, this service merely means you use the same software but on our (terminal) servers. Also, your database remains separate and your property. You can revert to an in-house installation at anytime should you wish. VETtrak contact Gordon Scrim Mobile [email protected] Michael Rego Mobile [email protected] Suite 22, 'Coulter Court', 87 Brisbane Street, Launceston Tasmania 7250 PO Box 105 Launceston Tasmania 7250 Phone: (03) Facsimile: (03)

10 6. WinSAS Australia's Premier Student Administration Software, created by Winger Software. WinSAS is the culmination of over 15 years of experience in software development in Australian Tertiary and Vocational Education Institutions. WinSAS manages your training administration records as well as meeting AVETMISS reporting requirements, allowing you to concentrate on you own work. WinSAS is the selection of all the best features from over 15 years of development in more than 50 educational institutions Australia wide. WinSAS combines the ease and familiarity of Windows with information friendly screen displays, popup selection lists, smart data linking and flexible reporting. WinSAS is a true object oriented system allowing for multiple functions to be accessed at the same time and even multiple sessions of WinSAS at the same time. WinSAS is backed by a reliable, fast, high capacity database. In addition to this, WinSAS can now be extended to use other industry standard databases for Wide Area Network and Intranet access. WinSAS is supplied with printed manuals as well as an online manual and on screen field by field help. WinSAS is so logically structured that it is most intuitive. Available in single through to unlimited user versions, suitable for the small and large provider. WinSAS is backed by a comprehensive maintenance and support program which means you are continuously running a state-of-the-art student management program. The authors of WinSAS have been developing computerised Student Administration Systems for over 15 years in Australia and are fully committed to the future of this industry. WinSAS is logically divided into various components: Curriculum Allows a comprehensive and flexible set up of courses, modules, units of competencies and now optionally elements. WinSAS allows for VET/non-VET, AVETMISS and non-avetmiss to be included in the same system even on the same student s record. Student Enrolment For the fast data entry of student details, including all AVETMISS data. This is a central part of WinSAS and enables the detailed entry of information such as emergency contacts, registration numbers, passport or visa details etc. Each student can be enrolled in any number of courses and within each course, any number of modules. Further, each module can also be allocated into a class group and can even be managed to an element level. 10

11 Assessments WinSAS includes a specialised process of printing assessment (Class Role Style) collection reports, coupled with a specialised assessment entry by Unit of Competency. This time saving feature gives the ability to enter results in bulk, as well as individually. Assessments can be recorded as either marks or grades or both. Once collected, the system can produce student statement of results and attainment. Timetables Timetables is an add-on module supplied with WinSAS at no extra charge. It allows for the recording of classes at individual times per day and week. It is a logical flow-on from the class system used in student enrolments. Timetable entries also allow resources to be allocated to each time slot. Resources can be staff, rooms or equipment. The timetable works on a 24 hour basis and is accurate to 1 minute intervals. Once data is entered it can be used to produce weekly master timetables and resource timetables. Training Plans WinSAS now includes a training plan function that allows the entry and printing of training plans, including features such as multiple revisions, and access to student records data to copy names and addresses and even competencies. AVETMISS Data Our software has been providing AVETMISS statistical reporting since TAFEs were first required to report in the early 90s. WinSAS caters for all States requirements and runs multiple States within the one system (NOTE: an addon module is required for NSW.) A step by step process allows you to complete the AVETMISS data as a normal part of the student enrolment. The data entered in the curriculum and student enrolments provides all the information needed for the AVETMISS lodgement. The statistical reporting files can be produced at any time throughout the year and even for prior years if required (some limitations may apply). WinSAS now includes specific statistical reporting for both WA and NSW, including automatic production of a DET claim form for NSW. Other WinSAS has new features added from time to time and now also includes a mini finance system, and inventory management. Reports WinSAS contains a number of standard reports including:- Full curriculum report detailing all modules/uoc's and elements per training package showing hours, discipline groups, core items etc. Student enrolment report detailing all students enrolled in courses. Selecting either current, withdrawn, completed or other criteria. 11

12 Student enrolment modules report listing all modules for each student showing total hours enrolled and number of hours completed. Statement of attainment / result/ enrolment with flexible formatting to allow for positioning on the page to suit most pre-printed stationary. Assessment collection report listing all students in a class group with space reserved for recording mark and start and end dates. Report Writer WinSAS includes a general purpose report writer. Customised reports can be sent to the screen, printer or file or even sent directly to other installed applications such as Word or Excel, that can then be processed into Spreadheets or Mailmerge so mass mailings are even easier to generate. Additionally Crystal Reports, a popular specialised report writer, is available for comprehensive report development. What is needed to run WinSAS? Minimum Pentium 266MHz CPU or better 64 Mb RAM 30 Mb hard disk space (Not Including Data) Windows 95, 98, NT, 2000, XP WinSAS may run on a PC with lower specifications. If you have any doubts please contact Winger Software. WinSAS is developed using the Visual DataFlex DBMS from Data Access (Miami, USA). It is available on Microsoft Windows 95, 98, NT, 2000 or XP. WinSAS is shipped with a self-installing CD and manuals. The full MS Windows installation process does not require an on-site visit. Training WinSAS training can be conducted via teleconference (recommended) or by attending periodic one day training courses run by Winger Software. (NOTE: Training courses are scheduled based on demand and are run at central locations. Winger Software can not guarantee that a training course will be run at a location near you. Most training needs can be met via teleconference training) Support Support is provided by Winger Software for an annual maintenance fee. This support for WinSAS is provided by Winger Software in four ways:- Phone support via an Australia wide number, where help is provided via direct discussion. support where questions are answered by next business day where practicable and possible. AVETMISS file checking. Where once a year each customer can send their AVETMISS files to our office (via ) and we will check and report any errors with follow up assistance. 12

13 Program updates. Winger Software is continually updating its software to provide additional features (requested by users) and to take advantage of new technology. Winger Software supplies software to all states of Australia, but general phone support is provided on a continual basis from 9.00am 5.00pm Eastern Standard Time, Monday to Friday excluding Victorian public holidays. Winger Software observes daylight saving in line with Victoria. Customisation Winger Software is a general software development company and as such provides customisation services for specialised needs. We are happy to discuss any customisation you may require and can provide a full service of customisation on an on going basis if needed. Prices (All prices are in Australian dollars and include GST) WinSAS PC Single User Price $3, (Includes 1 st year maintenance) Yearly Maintenance $ (After the first year) Support Hours 4 per year WinSAS PC Unlimited User Price $10, (Includes 1 st year maintenance) Yearly Maintenance $ (After the first year) Support Hours 12 per year WinSAS is available in other configurations to allow for multiple sites within one organisation and/or multiple users in small peer to peer networks. Please contact our office to discuss other options. Contacts To find out more contact Winger Software directly on: Phone: (Australia wide) or Phone: (From Outside Australia) or sales at wingersoftware.com 13