Open Call for Tenders for the provision of on- site audio visual technical assistance
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1 Annex J OP/EUI/REFS/2015/03 Open Call for Tenders for the provision of on- site audio visual technical assistance Description of EUI conference rooms Badia Fiesolana- Capitolo... 1 Badia Fiesolana- Emeroteca... 2 Badia Fiesolana- Refettorio... 3 Badia Fiesolana- Sala MWP... 4 Badia Fiesolana- Seminario Badia Fiesolana- Seminario Badia Fiesolana- Seminario Badia Fiesolana- Teatro... 8 Convento- Sala Seminario... 9 Villa La Fonte- Sala A Villa La Fonte- Sala B Villa La Fonte- Sala Conferenze Villa La Fonte- Sala Seminario Villa Malafrasca- Sala Seminario Villa Pagliaiuola- Sala Seminario Villa Paola- Sala Seminario Villa Raimondi- Sala Riunioni Villa Raimondi- Sala Seminario Villa Raimondi- Sala Seminario Villa Salviati - Corpo Centrale Villa Salviati Manica- Sala Lettura HAEU Villa Salviati Manica- Sala Riunioni Villa San Paolo- Priest Room Villa San Paolo- Seminario Villa San Paolo- Seminario Villa Schifanoia- Belvedere Villa Schifanoia- Cappella Villa Schifanoia- Europa Villa Schifanoia- Sala Seminario Mansarda Villa Schifanoia- Triaria Villa Salviati - Via Bolognese Firenze - Italy Tel Fax
2 Badia Fiesolana Sala del Capitolo : 30 seats + 20 extra seats Total 50 No Catering System conference Plasma screen Videoprojector - Panasonic VPH DLP PT-DX500E Videoconference IP Videoconference ISDN More Info: Coffee breaks are possible inside the room Pag. 1
3 Badia Fiesolana Emeroteca Theatre style: 60 seats : 26 seats + 20 extra seats Total 46 No Catering Videoprojector - Nec M260x Screen DVD player Pag. 2
4 Badia Fiesolana Refettorio Standard: 60 seats Theatre style: 200 seats Catering Set-Up: Cocktail: 300 people DVD player Screen System conference (Bosh) Video projector - NEC VPH LCD PA500X (NP14ZL) Videoconference IP Standard set-up Pre- Refettorio Zone: possibility of holding coffeebreaks Pre-Refettorio zone Theatre style set-up Pag. 3
5 Badia Fiesolana Sala MWP : 30 seats +20 extra Total 50 seats Theatre style : 60 seats No Catering DVD player Microphone Videoprojector - Nec v230x White board Pag. 4
6 Badia Fiesolana Sala Seminario 2 : 30 seats +20 extra Total 50 seats Theatre style : 60 seats No Catering DVD player Confernece System (Philips) Videoprojector - Nec v230x White board Pag. 5
7 Badia Fiesolana Sala Seminario 3 22 seats +10 extra Total 32 seats DVD player Videoconference IP Videoprojector - Nec V230x White board Pag. 6
8 Badia Fiesolana Sala Seminario 4 22 seats +10 extra Total 32 seats DVD player Videoconference IP Videoprojector - NEC V230x White board Pag. 7
9 Badia Fiesolana Teatro Around the Table : 42 seats + 30 extra seats + 60 additional seats in the upper floor (circle) Total 132 Theatre style: 120 seats in main area (stalls) + 60 additional seats in the upper floor (circle) Total 180 Catering Set-Up: Coffee breaks are possible in the bar next to Theatre DVD player Interpreter s booths (N.4) Plasma screen System conference Videoconference IP Videoprojector NEC NP4100 Pag. 8
10 Convento - Sala Seminario : 20seats Videoprojector Nec VT800 Sound Diffusion Pag. 9
11 Villa la Fonte - Sala A 28 seats Data projector NEC M311xg DVD player Videoconference IP Videoconference ISDN White Board Pag. 10
12 Villa la Fonte - Sala B 28 seats DVD player Videoprojector NEC M311xg Pag. 11
13 Villa la Fonte - Sala Conferenze 40 seats + 20 extra seats Tot.60 Theatre style 110 seats Data projector - NEC VPH LCD PA500X (NP14ZL) DVD player System conference Philips White Board Pag. 12
14 Villa la Fonte - Sala Seminario 28 seats + 25extra seats Total 53 Videoprojector Nec v230x Pag. 13
15 Villa Malafrasca - Sala Seminario 26 seats + 22 extra seats Tot.46 It s possible to have coffee breaks or drinks, near the entrance DVD player Screen Videoprojector - NEC vt58 Pag. 14
16 Villa Pagliaiuola - Sala Seminario : 20seats Videoprojector - Panasonic PTLB 280 Pag. 15
17 Villa Paola - Sala Seminario 20 seats Videoprojector NEC NP905 Pag. 16
18 Villa Raimondi Sala Riunioni 12 seats PC Desktop Plasma screen Videoconference IP Pag. 17
19 Villa Raimondi Sala Seminario 2 8 seats PC Desktop Plasma screen Videoconference IP Pag. 18
20 Villa Raimondi Sala Seminario 3 8 seats PC Desktop Plasma screen Pag. 19
21 Villa Salviati - Corpo centrale Seminar rooms that will be ready and equipped in 2016 Sala del Consiglio: 64 seats Sala 2: 20 seats Sala 4: 18 seats Sala 1: 14 seats Sala 3: 20 seats Pag. 20
22 Villa Salviati Manica- Sala lettura HAEU Cinema style 60 seats Videoprojector SHARP PG.LW 3500 Projector screen Pag. 21
23 Villa Salviati Manica- Sala Riunioni Around style 12 seats Videoprojector Nec v230x Pag. 22
24 Villa San Paolo - Priest Room 24 seats Videoprojector Nec NP905 Projector screen Sound Diffusion Pag. 23
25 Villa San Paolo - Sala Seminario 1 18 seats Video Projector - Panasonic PT-VX42 Pag. 24
26 Villa San Paolo - Sala Seminario 2 35 seats Videoprojector Nec v230x Pag. 25
27 Villa Schifanoia Sala Belvedere Catering Set-Up: 28 seats +12 extra seats Total 40 Theatre Style 50 seats Data projector - NEC V230x DVD player Around the Table Set- Up Pag. 26
28 Villa Schifanoia Cappella 24 seats + 12 extra seats Total 36 Theatre Style 70 seats DVD player Interpreter s booths (N.2) System conference Philips Video projector - NEC V230x Videoconference IP Videoconference ISDN Standard Set- Up Theatre/Standard Set- Up Pag. 27
29 Villa Schifanoia Sala Europa 30 seats + 20 extra seats Tot.50 Theatre style 80 seats Data projector - NEC VPH LCD PA500X (NP14ZL) DVD player System conference Bosh White Board Standard Set-Up Theatre Style Set-Up Pag. 28
30 Villa Schifanoia Sala Seminario Mansarda 20 seats + 8 extra seats Total 28 Videoprojector NEC np905 Pag. 29
31 Villa Schifanoia Sala Triaria 28 seats + 12 extra seats Total 40 Data projector - NEC np216 DVD player System conference White Board Pag. 30
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CONFERENCE FACILITIES BOOKING FORM
INTERNAL CLIENTS Issue January 09 CONFERENCE FACILITIES BOOKING FORM To confirm your room booking with The Media Centre, please complete this form and return it to reception no later than 5 working days
Revised RFP submission schedule October 15 th 3:00 PM EST Last Day to Submit Questions October 30 th 3:00 PM EST Proposals Due
Revised RFP submission schedule October 15 th 3:00 PM EST Last Day to Submit Questions October 30 th 3:00 PM EST Proposals Due III. Scope of Services The work in this section outlines the materials, installation,