Starting a Videoconference with a portable unit:

Transcription

1 Starting a Videoconference with a portable unit: 1. Plug in the power bar with the TV & Video conference unit and the Network Line. 2. If the LED above the power button on the video conference is off, you must turn on the unit by pressing the power button on the unit itself. If the light is Orange, you can turn on the Sony video conference system by pressing the green power button on the Ipela remote control. You need to turn on the Sony TV with the Sony remote control. 3. If you are going to be using a computer for a presentation or are using a projector or another HD TV as a second monitor, you will to see the instructions on page 4 before you connect.. Power Button 4. The video conference unit will start up and the initial screen will appear. It does take a couple of moments for the unit to fully start up. 5. Press the CONNECT button on the remote and go to Select from Phone Book (it will turn yellow) and press the ENTER button to bring up the phone book listings. 6. Use the main control button to move thru the phone book until you find the location you wish to connect to and press the ENTER button. Select Connect from the list of choices and press the ENTER button to connect. 7. The video conference unit will dial the selected location and you will see the following screen. PAGE 1

2 8. Once connection has been made you will see the other location on the lcd monitor. If you wish to see yourself as well, press the LAYOUT button on the Ipela remote, choose which layout you want and select Save. 9. You will then see yourself in one window and the other party in the 2nd window. 10. If you wish to mute the microphones on the video conference, you can do this by pressing the Orange MIC button. When the mic is off at this end, an icon will appear on the screen. 11. To add in more locations, press the CONNECT button, and repeat the steps of looking thru the phonebook and connecting the location. 12. When in a conference, you can adjust the camera by using the main control button to pan and tilt the camera, and the zoom button to zoom the picture in or out. 13. Use the volume control on the Ipela remote to increase or decrease the audio level from the other sites. If you are not hearing any audio, ensure the volume on the Sony TV is turned up. Also, check with the other party to makes sure their mics are not turned off. 14. When you are in a conference, the Blue F1 button will perform the far/near function if you want to control the camera at the far end. PAGE 2

3 Ending a Video Conference: Press the DISCONNECT button. You will be asked a question Disconnect? Press the ENTER button again to end meeting connection. You will see Meeting Ends and the screen view will return to your main window. Press the green power off button, you will be asked if you want to Power Off? You can select STANDBY if the unit may be used again, or POWER OFF if the unit will be moved. Press the Enter button once you have selected the shut down mode. PAGE 3

4 Secondary Hook-ups for a portable VC unit: A. If you are using a projector or 2nd monitor, you must hook up the VGA Cable labeled Connect to Projector to hook up to the 2nd display. Then you must change the unit to output to both monitors. B. Press the TOOLS button on the Ipela remote and go to Video 1. C. Go to MONITOR OUTPUT and select HDMI+RGB and then Save. If you are only using the single LCD screen, this setting should be HDMI. D. If you are connecting to a computer to show a presentation, hook up the VGA Cable labeled Connect to Computer to the laptop with the presentation. Ensure the settings on the laptop are correct (see page 5) or you may get an error on the screen when you attempt to send the signal (see below). To send the signal from the computer, press the PRESENTATION button on the Ipela remote. E. If you are hooking up an Elmo or DVD player to send images, hook them up to the S-VIDEO IN on the back of the Video Conference unit. The remotes are currently set-up so that the Red F2 button is one input, and the Green F3 button is another so you can toggle between the Camera input & S-Video input with the push of 1 button. You can also switch between sources by pressing the VIDEO INPUT button & selecting the appropriate input. PAGE 4

5 Connecting a Laptop to a Projection Unit 1. Turn the projection unit on and check it is on computer input by pressing the source button on the remote. 2. Connect the laptop to the projector with the VGA cable or by docking the unit. 3. Turn the laptop on - the computer should automatically sense it is hooked up to the projector and your screen resolution may change. 4. If you don t see the image on the screen, you may have to change the settings on the computer to output the image at the correct resolution. 1. Right Click on the desktop 2. Select Graphics Options 3. Select Output To Dual Display Clone 4. Select Notebook + Monitor You should now see your image on the screen. If you do not see your image, press Fn + F8 at the same time to scroll thru the display options of displaying the image on just the laptop, just the projector, or both. If you don t see the image (get sync error) or if you see the image, but the ratio is off or the image does not fill the screen, you may have to do a couple of more adjustments: 1. Right Click on the desktop & select Graphic Properties 2. Select Display Settings and change to 1024x Select Aspect Ratio Options 4. Select Full Screen, select OK, then click on Apply. You should see the image full screen. If you still do not see the image, call Media Services ( ) or the help desk ( ). PAGE 5

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8 Ipela Remote Control for Sony HD Video Conference Units Presentation To send computer images to connected sites On/Off (green) Layout Change screen layout and Picture in picture options Video Input change input source Volume Control Return Connect F1-F4 Programmable buttons. The Pas campus units are set so F1 switches far/near control and F2-F4 are different source inputs. Camera Zoom Main Control Button: Directional arrow Push Enter Adjusts camera during a conference Tools Accesses settings and menus Disconnect Camera Presets 1 thru 6 Mute PAGE 8