Request for Tender. Project Number LU Telepresence Facility Renovation. Addenda Number Three. Thunder Bay Campus

Transcription

1 Office of Financial Services (807) (807) Request for Tender Project Number LU Telepresence Facility Renovation Addenda Number Three Thunder Bay Campus Quotations to be Received Before Friday, October 11 th, 3:00:00 PM Local time

2 LAKEHEAD UNIVERSITY THUNDER BAY CAMPUS Renovation - Telepresence Facility ADDENDUM NO. 3 - TBC Project No.: Page This Addendum forms part of the Contract Documents and amends the original Drawings and Specifications, dated September 13, 2013 as noted below: 1.0 ARCHITECTURAL SPECIFICATIONS: 1.1 Section List of Drawings Change list of Mechanical Drawings to read as follows: M-001 MECHANICAL DRAWING LIST AND LEGEND M-200 PLUMBING & DRAINAGE - LEVEL 5 M-300 FIRE PROTECTION - DEMO AND NEW - LEVEL 5 M-400 HVAC DUCTWORK - DEMO & NEW - LEVEL 5 M-401 HVAC DUCTWORK SECTIONS M-500 HVAC PIPING DEMO & NEW - LEVEL 5, 6 AND ROOF M-800 MECHANICAL DETAILS - SHEET Change list of Electrical Drawings to read as follows: E-001 ELECTRICAL DRAWING LIST & LEGEND E-002 ELECTRICAL LEGEND E-200 FIFTH FLOOR LIGHTING NEW AND DEMOLITION LAYOUT E-300 FIFTH FLOOR POWER NEW AND DEMOLITION LAYOUT E-301 SIXTH FLOOR AND ROOF POWER NEW PARTIAL LAYOUT E-400 FIFTH FLOOR SYSTEMS NEW AND DEMOLITION LAYOUT E-700 ELECTRICAL DETAIL.S SHEET Section Mechanical Supplementary Form Attached Mechanical Supplementary Tender Form added in its entirety, (6 pages). 1.3 Section Roofing Repairs Insert a new section, numbered , titled Roofing Repairs, dated September 27, 2013, as attached hereto. 2.0 ARCHITECTURAL DRAWINGS: 2.1. Architectural Drawing A Added mocket track Architectural Drawing A Open Office Space (5042); Revised location of 2 (two) Return Air diffusers. Revised location of 1 (one) Supply diffuser. Added 1 (one) Supply diffuser Telepresence Facility Room (5041); Added 1 (one) Return Air diffuser. Revised location of 1 (one) Return Air diffuser. Added 10 (ten) Supply diffusers. Added 3 (three) light fixtures. Added four sprinkler heads below cloud.

3 LAKEHEAD UNIVERSITY THUNDER BAY CAMPUS Renovation - Telepresence Facility ADDENDUM NO. 3 - TBC Project No.: Page General Notes; Added Notes 3 and Reflected Ceiling Plan Legend Added symbol for Sprinkler Head Below Cloud. 3.0 MECHANICAL DOCUMENTS: 3.1. Attached MECHANICAL ADDENDUM No. M-01, dated September 27, 2013 (2 pages). 4.0 ELECTRICAL DOCUMENTS: 4.1. Attached ELECTRICAL ADDENDUM No. E-01, dated September 27, 2013 (4 pages). 5.0 RESPONSE TO BIDDER QUESTIONS Q1.- We are looking for clarification within the tender documents. Division 1 General Requirements Cash Allowances this section indicates two (2) pages, none can be found The documents also refer to a Supplementary Mechanical Tender Form.. is there one? A1. - There will be NO Cash Allowance for the Project. Division 1 General Requirements, Mechanical Supplementary Tender Form for Thunder Bay is issued as a part of Addenda No 3. Q2. - Received Sep. 23, 2013 CGC would like to take the opportunity to thank Moriyama & Teshima Architects for including CGC Inc. as an acceptable Product Manufacturer for the Acoustical and Suspension System Section 9 of the abovementioned project. We would like to confirm our intent of product specification equal submission as detailed below and have attached all relative data sheets with reference to imperial and metric sizes. If you require any further information or samples in this regard, please do not hesitate to contact CGC for immediate submission of same. Lakehead University Thunder Bay Campus Renovation Telepresense Facility Project No Section Page 3 Part 2.2 Acoustical Tiles CGC Inc. Accepted Manufacturer : Acoustic Tile Ceiling Systems Specification submission A2. - MTA has reviewed submitted documentation and accepting specified product as equal. Q3. - I have the following few questions for the above mentioned jobs, 1. We have two separate tender form for two locations, do we need to make two separate envelopes for submission of bids. 2. Are these bids are to be submitted in Thunder bay location only. 3.The bid acceptance period is 60 days for both the projects. Please clarify. A If you attended both Mandatory Site Meetings than answer would be YES. If you did NOT attend both Mandatory Site Meetings, please refer to Section Instruction to Bidders, Paragraph Lakehead University has addressed this item in Addenda No 2 issued on September 25, Correct. The University anticipates an award decision and notification to bidders at some point between the morning of October 16 th, and close of business October 18 th.

4 LAKEHEAD UNIVERSITY THUNDER BAY CAMPUS Renovation - Telepresence Facility ADDENDUM NO. 3 - TBC Project No.: Page Completion of the Work on or before November 30 th remains a condition of award. Q4. - We are requesting an extension of one week as many trades are quite busy and require more time. Your consideration is greatly appreciated. A4. - Lakehead University has addressed this item in Addenda No 2 issued on Sep.25, Close date has been extended. Q5. - My one question is what are the expected hours of work? A5. - Lakehead University has addressed this item in Addenda No 2 issued on Sep 25, Q6. - Betco is the distributor for Mitsubishi Electric cooling and heating products for Manitoba and Northwestern Ontario. I have asked to provide a price to a mechanical contractor in Thunder Bay for the above project. After going over the attached spec and schedule, I need to inform you that the condensing unit (CD-01) does not have a extra low ambient -40C cooling option. The S-Series City Multi system has a low ambient cooling limit of -5 degc. In order to have extra low ambient cooling, multiple P-Series units will need to be used. The IO interface can be plugged into the indoor evaporator for tie into the BMS. I have attached submittals for the 2.5 ton and 3 ton ceiling concealed ducted P-Series units as well as the IO interface. A6. - The proposed units are not acceptable. The unit specified as part of the mechanical specifications has a low ambient operation option in which the contractor has to provide a low ambient kit and wind guards. Please contact Mitsubishi Air Conditioning directly so they may be able to direct their inquiry with the local distributer. The contact information is found below: Anton Wolmarans, C.E.T.,C.I.M.,P-Mgr. Commercial Sales Manager 1608 Bonhill Road Mississauga, Ontario L5T 1C7 Tel: Fax: Toll Free: Direct Line: Cell: Anton.Wolmarans@mitsair.com Mobile anton.wolmarans@rogers.blackberry.net END OF ADDEMDNUM

5 CROSSEY ENGINEERING LTD. MECHANICAL SUPPLEMENTARY TENDER FORM 2255 Sheppard Ave. East Suite E-331 North York, ON M2J 4Y1 Phone: Fax: Web Site: CEL Ref. No LAKEHEAD UNIVERSITY, THUNDER BAY CAMPUS TELEPRESENCE FACILITY ADDITION MECHANICAL SUPPLEMENTARY TENDER FORM (THIS FORM SHALL BE SUBMITTED COMPLETED AT TIME OF TENDER CLOSING) Submitted by: To: We have examined all the architectural, structural, electrical, communications, audio/visual and mechanical drawings, specifications and addenda (up to and including Addendum ) which were issued prior to this date, prepared by: Moriyama & Teshima Architects Architect Crossey Engineering Ltd. Mechanical & Electrical Consultants We hereby offer to furnish all materials, equipment, plant and labour necessary for proper completion of the mechanical work set forth in the drawings, specifications and addenda for the stipulated price of: DOLLARS ($ ) in lawful money of Canada. including all Prime Cost Sums, Government Sales and other taxes applicable exclusive of HST in force at this date; but not including any additional or deductible allowances or taxes that may be imposed after this date and which shall be payable by and/or to the Owners. WE SUBMIT THIS TENDER at our expense and we recognize the right of the Owners to accept any tender at the amount submitted, or to reject any or all tenders. Consulting Engineers Electrical, Mechanical, Lighting Page 1 of 6

6 CEL Ref. No PAGE 2 LAKEHEAD UNIVERSITY, ORILLIA CAMPUS PHASE ONE BUILDING MECHANICAL SUPPLEMENTARY TENDER FORM WE SHALL HOLD our tender open for a period of sixty (60) calendar days from the date of this tender. We declare that we have prepared this Tender without any expectation for reimbursement of our costs and we agree that until acceptance in writing of this Tender, the owner is not responsible for any loss of business caused directly or indirectly by the submission of this Tender. We Submit Herewith the Price Deductions, Additions, Alternates for variations to the work described in the drawings and specifications. In each case the variations shall take into account all work in all subtrades and in no case shall additional costs be allowed for failure to take into consideration the effects of these variations to all sub-trades involved. The figures shown include all profit and overheads, and refer to Instructions to Bidders and the stipulations in general divisions. Refer to Division 15 of the specifications for a complete description of the deletions and additions entailed in the Price Additions. The Owner reserves the right to delete or add the work listed and to adjust the tender price by the amounts stated. THE MECHANICAL WORK SHALL BE bid in accordance with the base bid method for the equipment listed hereunder. The listing of base bid equipment manufacturer s does not mean that their products are necessarily in a preferential position as to the equipment to be used when compared with alternative equipment listed or approved subsequently by the Consultant. Base bid manufacturers have been listed for the sole intent to establish a common base for bidding materials required, also to assist in the selection of the successful bidder for each contract. The Owner reserves the right to accept or reject any of the deductions listed for alternative equipment. BIDDERS ARE ENCOURAGED to show all alternative products that should, in their opinion, be considered. For alternative equipment that may cause more work, or modifications, to work specified in any other section of the specifications, allowance shall be made therefore, and any savings offered shall thus be the net savings to the Tender Price submitted by the General Contractor. Consulting Engineers Electrical, Mechanical, Lighting Page 2 of 6

7 1. MECHANICAL EQUIPMENT LIST 1. The following is an equipment list of specified equipment manufacturers upon which the Tender is to be based. The tendered price shall include all base bid products and where base bid is not shown, one of the Acceptable suppliers named. 2. Bidders shall note that the design has been based on the makes and the models identified on the equipment schedule and underlined in the summary below. Should the other makes be used, including those identified as acceptable alternates in the Specification or in the table below, the bidders shall bear ALL associated costs for changes in design and construction, including but not limited to structural, electrical, architectural, and among mechanical sub-trades, etc. Also see Specification The addition/deduction noted below shall account for all related changes, including but not limited to structural, electrical, architectural and mechanical; when the proposed alternates are used. The tendered price shall not include any alternative supplier savings. The contractor shall identify the acceptable supplier carried in the tender price by circling the name on the list. The contractor shall identify any proposed alternative supplier in the space available and show the deduction to be subtracted from the tender price should the alternative be accepted by the owner. The contractor may choose to show more than one alternative. If the contractor fails to indicate an acceptable supplier the first named supplier shall be provided. SPEC. REFERENCE SECTION EQUIPMENT DESCRIPTION ACCEPTABLE ALTERNATES (BASE BID SUPPLIER IS UNDERLINED) Split Units ( )Mitsubishi Air Grilles/Diffusers & Terminal Devices / ( )Daikin ( )LG ( )E.H. Price ( )Titus ( )Nailor ( )Tuttle and Bailey ALTERNATIVE SUPPLIER ( ) ( ) ( ) ( ) ( ) ( ) ( ) Controls ( ) Delta Controls ( ) ( ) ADDITION/ DEDUCTION FROM BASE BID ($) $ $ $ $ $ $ $ $ $ Consulting Engineers Electrical, Mechanical, Lighting Page 3 of 6

8 2 SUBCONTRACTORS 1. I/We agree that no changes or additions to the list of proposed Subcontractors in the Bid will be made without prior written approval of the Owner. 2. We submit herewith, a list of the Subcontractors we propose to use on this Contract, together with the work or parts of the work to be done by each. 3. Where pre-qualified Subcontractors for a specific trade are identified in the specification, the mechanical contractor shall identify the selected contractor for that list hereunder. Alternates to the approved list may only be shown with a cost savings and will not be included in the stipulated price. 4. We submit herewith, a list of the Subcontractors we intend to use on this Contract, together with the work (or parts of work) to be performed by each. Responsibility Company Name Sheet Metal Refrigerant Piping Insulation Controls TAB Sprinklers 1. We submit herewith, the labour hourly rate to be used in calculating the costs for changes to the Contract. All charges for the changes shall be in accordance with the specifications and the Supplementary Conditions. The percentages of overhead and profit shall be in accordance with the Supplementary Conditions. 1. Mechanical Foreman Tradesman Apprentice Sheet Metal Refrigerant Piping Insulation Controls TAB Sprinklers Consulting Engineers Electrical, Mechanical, Lighting Page 4 of 6

9 3. VOLUNTARY ALTERNATES 1. Indicate any voluntary alternates to the bid specifications and drawings and provide associated reductions in the stipulated sum. 2. DO NOT include the unsolicited alternates in the overall price. Where voluntary alternates affect the work of other trades, indicate the net reduction in the stipulated sum including the change in cost of other trades. Provide an alternate controls price and list contractor being carried as an alternate. DEDUCTION ($) ADDITION ($) Consulting Engineers Electrical, Mechanical, Lighting Page 5 of 6

10 MECHANICAL CONTRACTOR Firm Name and Address DATE Signing Officer CONTRACTOR'S SEAL: (THIS FORM TO BE SUBMITTED COMPLETED AT TIME OF TENDER CLOSING) Consulting Engineers Electrical, Mechanical, Lighting Page 6 of 6

11 Lakehead University-Thunder Bay Campus-Renovation-Telepresence Facility Section Moriyama & Teshima Architects Page 1 Project No September 27, 2013 Roofing Repairs PART 1 - GENERAL 1.1 General Instructions.1 Read and be governed by conditions of the Contract and sections of Division Section Includes.1 Roofing repairs to roofing systems..2 Roofing repairs shall be undertaken so that active warranty is maintained and protected. 1.3 Quality Assurance.1 Qualifications: Work of this section, executed by competent installers with minimum 5 years experience in application of Products, systems and assemblies specified and with approval and training of Product manufacturers..1 Subcontractor must be approved by the membrane manufacturer. Submit Subcontractor s certification letter prepared by the membrane manufacturer..2 Execute work of this section only under full time supervision of qualified Subcontractor s site supervisor..3 Manufacturer: Company specializing in manufacturing the Products specified in this section, with minimum 10 years experience..4 Conduct a pre-installation meeting in accordance with Section Conduct quality control in accordance with Section Manufacturer s field review to be in accordance with Section Roofing system manufacturer to submit field review letters for the following:.1 Examination and review of existing roof system with Consultant, Owner, Subcontractor, and advise methods, materials, and procedures to be used for patching and repairing..2 Letter outlining materials and methods of installation of roofing repairs in order to maintain and protect active warranty..3 Letter certifying that completed installation complies with specifications and roofing system manufacturer s recommendations and active warranty shall be maintained and protected..7 Roofing system materials shall be sourced from one manufacturer unless otherwise specified. 1.4 Submittals.1 Submit required submittals in accordance with Section Product data sheets:.1 Submit manufacturer s Product data sheets for Products proposed for use in the work of this section..3 Roofing manufacturer s warranty: Section issued by Addendum No. 03.

12 Lakehead University-Thunder Bay Campus-Renovation-Telepresence Facility Section Moriyama & Teshima Architects Page 2 Project No September 27, 2013 Roofing Repairs.1 Roofing manufacturer s letter certifying that installation complies with specifications and roofing system manufacturer s recommendations and active warranty shall be maintained and protected..4 Closeout submittals:.1 Submit closeout submittals in accordance with Section Maintenance instructions:.1 Submit manufacturer s maintenance instructions for incorporation into the operation and maintenance manuals. 1.5 Performance Requirements.1 Roofing system: Prevent water from entering building and roofing assembly through roofing membrane. 1.6 Delivery, Storage and Handling.1 Package materials and identify on attached labels the manufacturer, brand, contents, weight as applicable, and Product and specification numbers..2 Protect edges of roll goods from damage during handling, and store rolls on end to prevent flattening..3 Handle materials carefully to preclude damage. Follow manufacturer's written recommendations..4 Keep materials and equipment free from debris, ice, snow and contaminants. Store adhesives and sealants between 16 C and 27 C..5 Provide protection to building surfaces during hoisting, or application of materials. Protect adjacent surfaces in an acceptable manner from damage, marking and soiling during installation of the work of this section..6 Do not store cants, insulation or roofing membrane on roof. Store them under cover while roofing work is not in progress. 1.7 Site Conditions.1 Apply roofing only when ambient air and/or surface temperatures of the substrates and at the Place of the Work are as recommended by roofing manufacturer..2 Protect the Work and the Owner's property from damage..3 Confine equipment, material storage, and operations of workers to limits indicated by laws, ordinances, and permits..4 Progressively remove debris created by the execution of the Work and dispose of same at appropriate disposal sites..5 Do not apply roofing system during inclement weather..6 Do not apply roofing system to dirty, dusty, wet, damp or frozen deck surface..7 Secure the work of this section in a safe and watertight fashion before the onset of inclement weather and at the end of each day's work. Section issued by Addendum No. 03.

13 Lakehead University-Thunder Bay Campus-Renovation-Telepresence Facility Section Moriyama & Teshima Architects Page 3 Project No September 27, 2013 Roofing Repairs.8 Store insulation under opaque, breathable and waterproof tarpaulins or sheds, and ventilated to prevent entrapment of moisture. Prevent compression of panels at any point and breakage of edges and corners. 1.8 Warranty.1 Warrant work of this section for a period of 2 years, in accordance with Section PART 2 - PRODUCTS 2.1 Materials.1 Roofing repairs shall be undertaken with materials and with methods so that active warranty is maintained and protected..2 Roofing repair materials: new materials, to match grade and quality of existing roofing systems..3 Refer to drawings for new material information..4 Fasteners and adhesives: Adhesives and primers as recommended by roofing system manufacturer..5 Roofing accessories:.1 Conduit flashing:.1 Acceptable Product:.1 Thaler MEF-AE2 Double Flexible Conduit Flashing..2 Substitutions: in accordance with Section Stack jack flashing: PART 3 - EXECUTION 3.1 Coordination.1 Acceptable Product:.1 Thaler Model SJ-35, 75 mm (3 ) diameter, aluminum alloy..2 Substitutions: in accordance with Section Coordinate with installers of mechanical and electrical work at roof so that installation will not subvert the integrity of the roofing system. 3.2 Preparation.1 Protect surrounding work and building from damage during roofing operations, and weather damage, taking particular care to prevent droppings and discolouration of surrounding buildings by smoke from kettles. Prevent solvents and smoke from entering building intake vents..2 This section shall make payment for repair of damage caused by its work..3 Install temporary blocking and otherwise protect drains during roofing operations, and remove at completion of roofing work. Section issued by Addendum No. 03.

14 Lakehead University-Thunder Bay Campus-Renovation-Telepresence Facility Section Moriyama & Teshima Architects Page 4 Project No September 27, 2013 Roofing Repairs 3.3 Application.1 Roofing repairs shall be undertaken so that active warranty is maintained and protected..1 Apply roofing in accordance with the Contract Documents, requirements of jurisdictional authorities, and of material manufacturer's printed directions which shall establish minimum requirements not otherwise specified..2 Make adjustments to specified roofing procedures caused by weather and site conditions only when approved..3 Ensure that each part of the roofing system is completely bonded to the other unless otherwise specified..4 Lay roofing free from wrinkles, air pockets, fishmouths, tears, and prominent lap joints. Embed them in a uniformly spread layer of adhesive, as applicable..5 Complete entire roofing system up to line of termination of each day's work..6 Roofing accessories:.1 Install roofing accessories in accordance with manufacturer s written instructions. 3.4 Adjustment and Cleaning.1 Repair or replace defaced or disfigured finishes caused as a result of the work of this section. END OF SECTION Section issued by Addendum No. 03.

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17 CROSSEY ENGINEERING LTD Sheppard Ave. East Suite E-331 Toronto, ON M2J 4Y1 Phone: Fax: Web Site: MECHANICAL TENDER PACKAGE ADDENDUM No. M-01 LAKEHEAD UNIVERSITY Thunder Bay Campus Telepresence Facility Job No.:13210 MTA Attention.: Boris Pavicevic Date: September 26, 2013 Total Number of Pages: 2 This Addendum becomes part of the Bid Documents and will be considered to have been included in the Tender. Additions, deletions, and revisions shall be incorporated in the Bid Documents as hereinafter described. 1.1 Mechanical Sketch SKM-01 Fire Protection New Work Part Plan Level Please refer to the revised fire protection layout sketch. We would like to make the following clarifications:.a The final location of the sprinkler heads installed on the T-bar ceiling is to be coordinated with the architectural drawings. There will be nine (9) new sprinkler heads to be installed in the architectural reflected ceiling plan inside the Telepresence Room..b The final location of the sprinkler heads installed on the floating ceiling is to be coordinated with the teleconference contractor drawings. There will be four (4) new sprinkler heads to be installed in the cloud ceiling inside the Telepresence Room. END OF MECHANICAL SITE INSTRUCTION No. M -01 Consulting Engineers Electrical, Mechanical, Lighting

18 LAKEHEAD UNIVERSITY - THUNDER BAY CAMPUS TELEPRESENCE FACILITY FIRE PROTECTION NEW WORK PART PLAN LEVEL 5 MP AK/DA 09/26/ :100 M-300 SKM-02 1

19 CROSSEY ENGINEERING LTD Sheppard Ave. East Suite E-331 Toronto, ON M2J 4Y1 Phone: Fax: Web Site: ELECTRICAL TENDER PACKAGE ADDENDUM No. E-01 LAKEHEAD UNIVERSITY Thunder Bay Campus Telepresence Facility Job No.: MTA Attention: Boris Pavicevic Date: September 25, 2013 Total Number of Pages: 4 This Addendum becomes part of the Bid Documents and will be considered to have been included in the Tender. Additions, deletions, and revisions shall be incorporated in the Bid Documents as hereinafter described. 1.0 DRAWINGS: 1.1 Electrical Drawings.1 Revise as per the following attached drawings sketches:.2 Drawing E-302 revised per sketch E Drawing E-402 revised per sketch E Drawing E-701 revised per sketch E TOTAL NUMBER OF PAGES: 4 END OF ELECTRICAL TENDER ADDENDUM No. E-01 Consulting Engineers Electrical, Mechanical, Lighting I:\PROJECTS\2013\13210-E\ADDENDUM\ADDENDUM 1 R1\THUNDER BAY\ADDENDUM-E01 THUNDER BAY.DOC

20 FIFTH FLOOR POWER NEW AND DEMOLITION LAYOUT PS PS 09/25/ :100 E-300 SKE-300.1

21 FIFTH FLOOR SYSTEMS NEW AND DEMOLITION LAYOUT PS PS 09/25/ :100 E-400 SKE-400.1

22 ELECTICAL DETAILS SHEET 2 PS PS 09/25/ N.T.S E-701 SKE-701.1