DOCUMENT ADDENDA ADDENDUM NUMBER ONE (1) A. Project Name: BHFC New Single Family Dwelling Unit Dahlia Circle

Transcription

1 DOCUMENT ADDENDA ADDENDUM NUMBER ONE (1) 1.1 PROJECT INFORMATION A. Project Name: BHFC New Single Family Dwelling Unit Dahlia Circle B. Owner: Brownsville Housing Finance Corporation Boca Chica Boulevard 2. Brownsville, Texas Miguel Herrera, Chief Financial Officer C. Owner Project Number: BHFC D. Architect: ROFA Architects, Inc Walnut Avenue 2. McAllen, Texas Luis A. Figueroa, AIA; Project Architect E. Architect Project Number: F. Date of Addendum: March 17, NOTICE TO BIDDERS A. This Addendum is issued to all registered plan holders pursuant to the Instructions to Proposers and Conditions of the Contract. This Addendum serves to clarify, revise, and supersede information in the Project Manual, Drawings, and previously issued Addenda. Portions of the Addendum affecting the Contract Documents will be incorporated into the Contract by enumeration of the Addendum in the Owner/Contractor Agreement. B. The Bidder shall acknowledge receipt of this Addendum in the appropriate space on the Proposal Form. C. The date for receipt of proposals is unchanged by this Addendum, at same time and location. 1. Bid Date: Thursday, April 7, 2016 at 2:00 PM. 1.3 ATTACHMENTS A. This Addendum includes a total of 100 sheets, in the following sizes x11 Letter size pages. B. This Addendum includes the following attached Documents and Specification Sections: 1. Document Addenda, dated March 17, 2016, (new). ADDENDA

2 2. Document Pre-Proposal Meeting: Meeting Minutes, dated March 10, 2016, (record). 3. Pre-Proposal Meeting Sign-In Sheet, (record). 4. Document Proposal Submittal Checklist, dated March 17, 2014, (revised) 5. Sample Schedule of Values Minimum Values required to be submitted with proposal. 1.4 REVISIONS TO SPECIFICATIONS: A. Section Asphalt Shingles: Approved Manufacturers 1. Malarky Roofing Products That meet or exceed specification and project requirements. END OF DOCUMENT ADDENDA

3 DOCUMENT PRE-PROPOSAL MEETINGS (MEETING MINUTES) 1.1 PRE-PROPOSAL MEETING (NON-MANDATORY) A. Architect will conduct a Pre-Proposal meeting as indicated below: 1. Meeting Date: March 10, Meeting Time: 10:00 a.m., local time. 3. Location: HACB/BHFC Board Conference Room, 2606 Boca Chica Boulevard, Brownsville, Texas B. Attendance: (Refer to attached Sign-in Sheet) 1. Prime Proposers: Attendance at Pre-Proposal meeting is recommended. 2. Subcontractors: Attendance at Pre-Proposal meeting is recommended. C. Proposer Questions: Submit written questions to be addressed at Pre-Proposal meeting minimum of two business days prior to meeting. (miguelm@rofainc.com) D. Agenda: Pre-Proposal meeting agenda will include review of topics that may affect proper preparation and submittal of proposals, including the following: 1. Procurement and Contracting Requirements: a. Advertisement for Proposals. (Brownsville Herald 02/28/2016 & 03/06/2016) b. Instructions to Proposers. c. Proposers Qualifications. (Refer to Document Proposer s Qualifications) d. Bonding. (Refer to Document Request for Proposal) e. Insurance. (Refer to Document Request for Proposal) (Refer to Document General Conditions of the Contract) f. Proposal Security. (Refer to Document Request for Proposal) (Refer to Document Proposal Security Forms) g. Proposal Form and Attachments. (Refer to Document Proposal Submittal Checklist) h. Proposal Submittal Requirements. (Refer to Document Proposal Submittal Checklist) i. Proposal Submittal Checklist. (Refer to Document Proposal Submittal Checklist) j. Notice of Award. (On or before October 28, 2014)

4 2. Communication during Procurement/Proposal Period: a. Obtaining documents. (Refer to Document Request for Proposal) b. Access to Project Web site. (Advertised at c. Proposer's Requests for Information. (Submitted via to or faxed to (956) ) d. Proposer's Substitution Request/Prior Approval Request. (Submitted via to or faxed to (956) ) e. Addenda. (Distributed to all registered plan holders through RGV Reprographics.) 3. Contracting Requirements: a. Agreement. (Refer to Section Agreement (Stipulated Sum).) b. The General Conditions. (Refer to Section General Conditions of the Contract.) c. The Supplementary Conditions. (Refer to Section Supplementary Conditions.) d. Other Owner requirements. (Refer to Form HUD-5370.) e. Schedule of Values (See attached Sample Minimum Schedule of Values To be submitted.) 4. Construction Documents: a. Scopes of Work. b. Temporary Facilities. (Refer to Section Temporary Utilities.) c. Use of Site. d. Work Restrictions. e. Alternates, Allowances, and Unit Prices. (No Alternates, Refer to Section Allowances, Refer to Document Unit Prices Form.) f. Substitutions following award. (Refer to Section Submittals and Substitutions.) 5. Separate Contracts: a. Work by Owner. b. Work of Other Contracts.

5 6. Schedule: a. Project Schedule. (Refer to Section Construction Schedule.) b. Contract Time. (Refer to Document Proposal Form Stipulated Sum (Single-Prime Contract).) c. Liquidated Damages. (Refer to Form HUD-5370.) d. Other Bidder Questions. (None) 7. Site/facility visit or walkthrough. (Encouraged) 8. Post-Meeting Addendum. (Refer to this Addenda.) E. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes to attendees and others known by the issuing office to have received a complete set of Procurement and Contracting Documents. Minutes of meeting are issued as Available Information and do not constitute a modification to the Procurement and Contracting Documents. Modifications to the Procurement and Contracting Documents are issued by written Addendum only. 1. Sign-in Sheet: Minutes will include list of meeting attendees. (Attached) 2. List of Planholders: Minutes will include list of planholders. (Attached) END OF DOCUMENT (End of Meeting Minutes)

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7 DOCUMENT PROPOSAL SUBMITTAL CHECKLIST Documents Required with Submittal of Proposal Reference Project Manual (Division 0 Procurement & Contracting Documents and Division 1 General Requirements) The Following items are the items that must be completely filled out with information required of said documents or forms and to be submitted with Proposal. Failure to submit any of the following forms may render proposal nonresponsive. Failure to sign forms where signatures are requested may render proposal nonresponsive. Document Proposal Form Stipulated Sum (Single Prime Contract): This form is to be completely filled out, signed and dated. Be sure to provide Base Proposal amount inclusive of allowances. This project has a completion date of/or an allotted 120 calendar days. Document Unit Prices Form: This from is to be completely filled out, signed and dated. Provide an amount for each of the listed items as ADD and DEDUCT. Document Proposal Security Forms. Form Provided by Proposer HUD Forms: HUD FORM 5369 A Representations, Certifications, and Other Statements of Bidders HUD Forms: HUD FORM 2530 Previous Participation Certification Form cannot be older than 90 days prior to Proposal Date. HUD Forms: Certification Regarding Debarment, Suspension and Ineligibility HUD Forms: Non Collusion Affidavit Of Prime Proposer. Document Proposer s Qualifications Section Construction Schedule (Refer to Sample included in Document Proposer s Qualifications) Required for Proposal Evaluation Section Schedule of Values (Refer to Sample provided in Addenda 1, dated March 17, 2016) Schedule of Values to be provided with values filled at a minimum for SAMPLE schedule provided. Sums must reflect Offeror s Proposal Value; overhead & profit may be included as part of General Conditions or distributed respectively through listed values. Required for Proposal Evaluation Section Addendum and Modifications Bidder to Acknowledge All Addenda Issued. Addenda 1, dated March 17,

8 BHFC / 7264 DAHLIA CIRCLE Project BHFC Dahlia Circle Owner BHFC SAMPLE Contractor Contract Date Number of Days Bid 120 Completion Date Date Data Entered 3/15/2016 A B C D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE # Includes material & labor VALUE From This Presently Completed (G-C) to Finish (If Variable 7264 Dahlia Circle plus overhead & profit Previous Period Stored and (C-G) Rate) Application (Not in Stored (D+E) D or E) to date 1 General Conditions (Permits, Etc.) $0.00 #DIV/0! $0.00 $0.00 *2 Contingency Allowance $0.00 #DIV/0! $0.00 $ Scarify/Fill/Surveying $0.00 #DIV/0! $0.00 $ Foundation (Material & Labor) $0.00 #DIV/0! $0.00 $ Framing (Material & Labor) $0.00 #DIV/0! $0.00 $ Doors & Windows(Hardware/Blinds) $0.00 #DIV/0! $0.00 $ Brick & Siding(Include Steel Lintels) $0.00 #DIV/0! $0.00 $ Roofing $0.00 #DIV/0! $0.00 $ Plumbing $0.00 #DIV/0! $0.00 $ HVAC (Include Test & Balance) $0.00 #DIV/0! $0.00 $ Electrical (TV & Tel Cabling) $0.00 #DIV/0! $0.00 $ Insulation (Include Energy Sealing) $0.00 #DIV/0! $0.00 $ Sheetrock/Texture/Paint $0.00 #DIV/0! $0.00 $ Cabinets $0.00 #DIV/0! $0.00 $ Tile $0.00 #DIV/0! $0.00 $ Appliances $0.00 #DIV/0! $0.00 $ Driveway & Sidewalks $0.00 #DIV/0! $0.00 $ Grading, Sod & Fencing $0.00 #DIV/0! $0.00 $0.00 SUB-TOTAL BID $0.00 $0.00 $0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 BHFC Pay Application No-1 1 FOR PERIOD ENDING: 05/01/2016