OUTLOOK! . plus a whole lot more!
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- Rafe Sherman
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1 EXPAND your OUTLOOK! . plus a whole lot more!
2 Microsoft Outlook features Send and Receive s Archive messages Organize your Calendar Schedule meetings with individuals or groups Organize your Contact information Create a signature line
3 Common Issues Can t find that t specific in your Inbox? Use a folder system How do I do that?????
4 Folder System Click on your Inbox From the Menu Toolbar, select File then select New and then select Folder
5 Folder System
6 Folder System Enter the folder name
7 Folder system You can then copy/paste or drag/drop s into the appropriate folder to better organize your Inbox
8 Common Issues Over mailbox size limit.. it Archive It! And how will I do that?!?!?!?
9 Over Mailbox limit Click on your Inbox From the Menu Toolbar, select File and then select Archive
10 Over Mailbox limit
11 Over Mailbox limit Select the Folder that t you want to Archive In this case we will Archive the entire Inbox Select the location to store your Archive file (archive.pst) We suggest that you store it on your MVHAWK directory as this gets backed up nightly.
12 Over Mailbox limit NOTE: IT suggests that your Archive file directory setting points to your MVHAWK directory.
13 Over Mailbox limit Once you click on OK, Outlook will automatically archive your Inbox From that point on, you then have the option to manually move s into the archived folder area let Outlook run auto-archive archive function when prompted to do so manually run auto-archive function on your own by selecting File and then Archive from the Menu Toolbar
14 Common Issues Organize your Calendar I have my desk calendar, why use Outlook s Calendar?
15 Calendar You can input entries into your calendar You can set the entry to remind you prior to the meeting time You can see a specific day, week, month in one click You can invite someone or group of people to a meeting
16 Calendar Click on Calendar
17 Calendar The current calendar day will open To enter an appointment/meeting into your calendar, click on New You will then be prompted p to enter a subject, location, time, and date.
18 Calendar FIT Forum IT225 I can enter any text in here.remind me to bring agenda, handouts, etc
19 Calendar At this point you can save the entry into your Calendar or invite someone or a group to your appointment/meeting. t/ ti By inviting someone or a group through the Outlook Calendar, it automatically ti records into their Outlook Calendar too!
20 Calendar To invite someone or group to your appointment, click on the Scheduling tab FIT Forum IT225 I can enter any text in here.remind me to bring agenda, handouts, etc
21 Calendar Click on Click here to add a name Invite people by typing their name ( for MVCC employees) or address
22 Calendar As you type their name/ address, it shows the availability of the person (if MVCC employee). Once you have invited everyone, click on Send and it will add entry to your Calendar and send out an invitation to each person inviting them to the meeting.
23 Common issues Organize my Contacts t Why do that, I have a Roledex system.it s fun to spin the dial to see what contact t it will land on! Sorry the Outlook Contacts doesn t have a fun Sorry, the Outlook Contacts doesn t have a fun dial to spin, but you can see all of your contacts at once!
24 Contacts Click on Contacts t
25 Contacts To enter a new contact, t click on New You will then be prompted to enter all of the contact information.
26 Contacts Norma Chrisman Education Technology Specialist Mohawk Valley Community College Sherman Dr. Utica, NY Once all information entered, click on Save and Close.
27 Contacts Ta da there it is!
28 Signature To enter your own signature line at the bottom of your message: Click on Tools Click on Options Click on Mail Format Click on Signatures
29 Signature Cli k N t t i t li Y h t Click on New to create a new signature line. You can have a separate signature line for new messages versus reply/forwarded messages. Select the appropriate signature for the message type that you would like to use.
30 Questions? Norma Chrisman PH or
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