Outlook 2010 vs GroupWise

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1 Outlook 2010 GroupWise Quick Viewer available from a button or the View menu. Reading Pane automatically displayed (on the right but can be switched off or displayed at the bottom of the screen using View Reading Pane ) Favorite Folders section available so user can drag & drop any folder into this area and always have available near top of screen. Mail is stored under the Inbox. Personal folders are stored under the main Mailbox folder. (You can create a folder called Cabinet under the main Mailbox by right-clicking on Mailbox No Favorites area available. Mail is stored under the Mailbox. Personal folders are stored in the Cabinet

2 and selecting New Folder then create your personal folders under the Cabinet to mimic what you were used to in GW!) To do items are available as Tasks and appear in their own section button on the Navigation Pane, in the Calendar, and in the Mail on the To-Do Bar. Deleted items will stay in the Deleted Items folder for 7 days and then automatically be deleted. Items that have been automatically deleted can then be retrieved for 7 more days but only by calling the Help Desk. Drafts folder holds all saved messages. High priority message appears as red exclamation point and low priority as a blue down arrow. To do items are available as Checklist. Deleted items are located under Trash. Items were automatically deleted after 7 days. Cannot recover deleted items once Trash is emptied. Work in Progress folder holds all saved messages. High priority message appears as red envelope and low priority as a grey envelope.

3 wildtest Common FILE tab menu functions Outlook 2010 has moved many common functions under the File tab. In previous versions of Outlook, many functions such as the Account Settings, Out of office, Rules, etc were under the Tools/Options menu. However now many of these functions are located under the File tab in Outlook Common FILE menu functions Open Archive (open GW Archive) Proxy Properties Print

4 Common Home tab functions Delete/Jun/Clean Up messages MOVE to Folder Mark messages as Read or Unread Categorize messages based on Color and Type Common EDIT Menu functions CUT, COPY, PASTE message text Delete, Delete and Empty messages Retract Messages Empty Trash

5 User Common VIEW tab functions Arrange folders Navigation Pane (Normal, Minimized, Off) To-Do Bar (Normal Minimized, Off Add features) Reading Pane (Right, Bottom, Off) Tool Bars (Standard, Advanced, Web, Customize) Show as Conversations Common VIEW menu functions Toolbars Folder List (view on or off, Simple or Full) Nav Bar (view on or off) Display Settings (Details, Discussion Threads, Panels, etc) Appoinment Display (calendar) QuickView (on, bottom, right)

6 Common Home tab options - Note many of the GroupWise Action menu items are consolidated in Outlook 2010 under the Home tab. Common GroupWise ACTION menu tasks (Mailbox) Reply to messages Forward/Forward as Attachment Messages Move to Archive Junk Mail (Junk Mail Handling) Read Later/Mark Read

7 Common GroupWise TOOLS Menu options Note: Outlook 2010 has consolidated TOOLS options under the File Tab, Options. There are many User Preference settings which include Mail, Calendar, Contacts, etc. Also under the File tab are the previously stated common configurations such as Account Settings, Automatic Out of Office Replies, Mailbox Cleanup and Rules and Alerts. Address Book Junk Mail Handling Rules (manage/create/delete Rules) Find (searches) Check Mailbox Size Options Environment, Archiving, Signature, Send Options, Proxy Access (Security), Calendar Date/Time settings.

8 Archives Outlook 2010 (Archives Will Already Be Setup For You) File Tab, Options, Advanced, AutoArchive Settings button Archives GroupWise Tools, Options, Environment, File Location Tab NOTE: Cleanup Tab Sets the interval

9 Outlook Delivery Reports (OWA Outlook Web Application and Outlook 2010 Only) Right Click on Sent Item, Click Open Deliver Report GroupWise Message Status Open Sent Item, click Properties Tab

10 Out of Office Assistant Outlook 2010 Click File Tab, Info, Automatic Replies button. GroupWise Out of Office Rule Tools, Rules, Create/Edit a Rule that Replies to incoming messages

11 Calendar Proxy Outlook 2010 Click Calendar in the Navigation Pane, click Share Calendar. Add the person to Share your calendar and ensure the Allow Recipient to view your Calendar box is checked. Calendar Proxy - GroupWise Step 1- Tools, Options, Security, Proxy Tab, Add users with appropriate permissions.

12 To Change Calendar Permissions, Click the Calendar Permissions Button Go to File, Proxy and add the user to open account with Proxy access

13 Folders/Folder Sharing Outlook 2010 Right Click on the Folder to be shared, click Change Sharing Permissions, click the Permissions tab, Add the User, Set the Permission level for appropriate access. Folders/Folder Sharing - GroupWise Right Click the Cabinet, click New Folder, Select Shared, type the Folder name and hit Next, then Select the users to Share the folder and add the appropriate permissions. NOTE: Users also need permission to the Mailbox Root and Inbox to view the Shared Sub-Folder. These steps are also required on the folder above the Shared folder such as the Inbox. Right Click the Mailbox Root (Mailbox User) Add the User for permission, Check the Folder Visible box. The permission Level remains set to None

14 To Open the Shared folder Outlook 2010 Go to Tools, Account Settings Select your Exchange Account and click Change Click More Settings Advanced Tab, click Add Type the name of the mailbox that has been shared Click OK To Open the Shared Folder- GroupWise Click the Message to open, then follow the prompts to install the Shared Folder in your list

15 Junk Mail Handling Outlook 2010 Home tab, Junk (click down arrow), Junk Options Junk Mail Handling - GroupWise Tools, Junk Mail Handling

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