BusinessMail Cloud Archiving. BusinessMail Archiving

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1 Mail Archiving

2 BusinessMail Cloud Archiving Businesses and organizations have made a significant movement to embrace social media and this trend looks set to continue. However, still remains the de facto business messaging tool of choice. Yet the use of is not without its problems. is largely uncontrolled and unstructured information, yet it can contain vital business data, often company confidential. Simply backing up and storing is not enough. Organizations need to know it is secure, is available when needed and has not been tampered with. BusinessMail Archiving from comm-iq is a cloud based archiving solution that addresses the three main challenges of usage regulatory compliance, storage and internal policy management without the associated hassles of managing and maintaining an archiving system in house. BusinessMail Archiving The BusinessMail Archiving service from comm-iq allows users to decide, at a policy level, which mail items require archiving and who then has access to the archive. This can be simply set to archive all mail to or from a domain, or it could be applied to individual users or groups. In addition to deciding what mail is to be archived, access levels can be set to restrict access to the mail archive. These access rights can range from simply providing all users with access to their own archives via the standard mail interface, through to allowing only specific, authorized, users to view the archived mail. All archived mail is encrypted to ensure it can be proven, forensically if required, that the mail has not been tampered with. In addition, all mail is copied to multiple geographically distinct locations to ensure 100% availability.

3 Benefits of BusinessMail Archiving ediscovery BusinessMail Archiving captures, indexes and archives all compliance-related data in a tamper proof store to ensure compliance with legal or regulatory requirements, reducing the risk of litigation. Without an effective ediscovery system, sourcing a specific file within the archive would be like searching for the proverbial Needle in a Haystack. Our advanced search tools allow users to rapidly target and recover and our authenticity verification protects you in any potential legal disputes. Reduce Costs consumes vast amounts of storage space and the ever-increasing volume of mail sent is driving up storage requirements. Moving archiving to the Cloud not only frees up corporate networks but does so with significant cost reductions compared with in house solutions while providing users with effectively unlimited mailbox storage. Stay Secure in Business BusinessMail Archive ensures that data is secure and protected. Individual mailboxes are not designed with security in mind, and yet they contain sensitive and vital data, much of it critical day to day operations. With Cloud based, off site, archiving, system administrators can set and enforce restrictive local mailbox policies ensuring that they remain in control of data at all times even in the event of a potentially harmful situation, such as the theft of a company laptop. Disaster Recovery In the event of a disaster where the primary mail service is offline, the archive service can act as a mail buffer and, if required, the BusinessMail Archive can be switched to a full mail service. This will ensure there is no interruption to the mail service while the primary mail platform is restored. Integration How the mail archive is managed and accessed is determined by the system administrators through the web accessed Control Panel. The archive can be managed centrally with strict controls on who can access or view the data, or alternatively access to archives can be devolved to individual users. User access can be provided via a simple web interface or, if required, it can be easily added to the users Microsoft Outlook setup. This provides seamless drag and drop integration with no need for plugins. Flexibility archiving can be used to satisfy a number of pressures on an organization, ranging from long term storage to reduce pressure on mail boxes, through to meeting legal and regulatory compliance. The BusinessMail Archive from comm-iq allows the service to be configured to suit the particular needs of the end user organization and give the facility to evolve with changing requirements. Productivity With the BusinessMail Archive from comm-iq, becomes the business tool it was meant to be. End users no longer need to create their own storage folders, worry about deleting or storing or suffer from over loaded mail boxes. Finding old messages is simple with BusinessMail s retrieval system.

4 BusinessMail Archive Features at a Glance Simple Outlook integration Advanced ediscovery Anywhere, Anytime Access Drag and Drop Real-time search No on-premise hardware or software required Disaster Recovery in event of Mail System failure Data stored in defined, appropriate jurisdictions Single integrated BusinessMail Control Panel Audit log of administrator access and activity Self-service recovery of lost or user-deleted messages Policy-based data retention of all inbound and outbound Permanent removal of messages by coordinated action of multiple administrators Archives held in secure ISO certified Data Centers All data stored for 10 years 100% Service Level Uptime guarantee BusinessMail Archiving is one of a suite of cloud based business solutions which provide a fully collaborative communication system using trusted tools. Whether it s Outlook, Webmail or a mobile smart phone, BusinessMail keeps users in touch, safe, secure and efficient.

5 About comm-iq comm-iq delivers business-critical cloud solutions for businesses of all sizes - from small and medium enterprises to large multinationals. Its range of cloud service solutions suit any industry as well as any size. That makes comm-iq the one-stop-shop for cloud services that have a strong focus on the IT-Security aspects of cloud computing. comm-iq is headquartered in Hong Kong, and provides its managed hosting and cloud computing services throughout the Asia Pacific and Middle East Region. For further details visit or info@comm-iq.com Images for illustrative purposes only. comm-iq All other trade and service marks are acknowledged. 9B, AMTEL Bldg., 148 Des Voeux Road Central, Hong Kong SAR