MailStore Server PRODUCT OVERVIEW

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1 MailStore Server PRODUCT OVERVIEW The Standard in Archiving and Management Businesses can benefit from the legal, technical, and financial advantages of modern and secure archiving with MailStore Server. MailStore Server combines powerful technology with low cost, minimal system requirements, and user friendliness. Over 15,000 companies of all sizes across all sectors currently rely on MailStore Server for archiving.

2 Secure and Utilize as an Information Resource For most companies, is not only the most important way of communicating, it is also the most valuable information resource. Information sent by is generally not stored anywhere else, but simply remains in the mailboxes. Over the years, a company can build up a repository of information that is unique both in scope and quality. Only companies that can store and use s over the long term will be able to gain decisive advantages in terms of costs and competitive position. In practice, however, this is connected with a number of challenges: s are deleted by users or lost due to technical problems. This causes the company to lose important data every day. Users need fast, comprehensive, and, increasingly, mobile access to their s. IT managers need to ensure the security and availability of larger and larger quantities of data with limited technical and financial resources. In order to meet operational needs for litigation readiness and ediscovery, for compliance reasons or end-user liability, companies must implement an retention policy and ensure the centralized, tamperproof, and storage of all s. MailStore Server enables SMEs, large companies, public institutions, and educational institutions to easily meet this challenge. Integrated storage technology that does not require an SQL server Over 15,000 customers of all sizes, from all sectors, in over 60 countries Support for nearly every server, client, and file type Easy to set up in just a few minutes, intuitive to use Page 2

3 ADVANTAGES FOR COMPANIES Regulatory Compliance & ediscovery MailStore Server helps companies meet a growing number of regulations on compliance, ediscovery, and other legislation. MailStore Server is also an important tool that helps these companies protect themselves against general legal risk or customer complaints. Total Protection Against Data Loss can be lost due to technical errors such as corrupt PST files, or deleted by users. Users often delete their entire inbox when they leave the company. MailStore Server can eliminate these risks completely. Fast Search Increases Productivity s are an important and very extensive knowledge resource. MailStore Server enables all users to access their easily and extremely fast, increasing productivity within the company. Reduce the Workload of Mail Servers can be deleted from the mail server s mailboxes according to a rule-based process once they have been archived. This allows the workload of the server to be maintained at a consistently low level. Procedures such as transferring to PST files and mailbox quotas become redundant. Control over PST Files PST files are prone to error and difficult to manage. PST file archiving with MailStore Server allows you to solve this problem easily. One-Click Restore for All Users Users can restore from the archive with a single mouse click. The administrator no longer has to go through the time-consuming process of recovering them from the backup. Lower Storage Requirements MailStore Server was designed for the secure and efficient management of very large data volumes and reduces storage requirements by means of singleinstance technology and compression. Up to 75 percent of information critical to a company s business is saved in the form of s. MailStore Server allows you to store this data permanently for optimal use. Reduce IT Costs Overloaded servers, increasing storage costs, and complex backup and restore processes place an enormous strain on the IT department and its budget. MailStore Server reduces these costs permanently. Furthermore, it shields against financial risks stemming from data loss or legal conflicts. Simplify Mail Server Backup and Restore By reducing the mail server s data load, it can be backed up much more easily and restored faster in the event of failure. Moreover, s are still available in the archive if the mail server is out of service. Centralization of Distributed s s are often distributed across various mail servers, the computers of different users, or external service providers. MailStore Server enables all in the company to be stored in a central location and searched. Page 3

4 BACKUP AND ARCHIVE COMPARED While backups are designed for the purpose of disaster recovery, archiving can help to realize completely different objectives. The IT strategy of security-minded companies shouldn t fail to include both approaches. Objective Backup Archiving Reduction of server load and simplification of backup and restore processes by outsourcing No Elimination of mailbox quotas No Elimination of PST files No Reduction of storage requirements with single-instance storage No Complete archiving of all No, for example, can be deleted immediately after being received and therefore before being backed up. Tamper-proof archiving of all No Full-text indexing of s for fast searches No Simple and fast restoration of lost s No, backups must first be restored by IT technicians at great expense of effort., users can restore s using one-click restore technology. Meet legal requirements No Page 4

5 TECHNICAL SPECIFICATIONS Flexible Archiving MailStore Server supports most standard servers, Internet mailboxes, clients and file formats. The archiving strategy can be customized based on the specific detailed needs of a company. Scalable Storage Technology At the core of MailStore Server is a highly sophisticated storage technology that does not require an external database management system and is available immediately after setup is complete. Supported Sources Microsoft Exchange Server 2003, 2007, 2010 and 2013 (including SBS) Microsoft Office 365 and Hosted Exchange MDaemon Messaging Server IceWarp Server Kerio Connect IMAP4-compatible server POP3-compatible server Internet and webmail inboxes such as Gmail or GMX (via IMAP or POP3) Supported Archiving Methods Full archiving of all s as they are sent and received Archiving of existing mailboxes and files (manual or scheduled) Archiving of public folders and shared mailboxes (manual or scheduled) Standard Archive Store Available immediately after setup is complete, this storage type is suitable for most environments and requirements. Standard archive stores are created by MailStore Server in the file system and do not require an external database management system or special configuration steps. In practice, this allows for MailStore Server installations that support more than a thousand archived mailboxes and the users who access them. Advanced Archive Store Advanced archive stores allow the use of external database management systems (Microsoft SQL Server and PostgreSQL) for data storage. This storage type is suitable for businesses with an existing IT infrastructure containing these types of systems that they would like to use for archiving. Please note that the use of external DBMS is only an option, not a requirement. From a performance and scalability aspect, standard archive stores as described above work perfectly fine even for companies with thousands of users. General Features No changes made to servers and s No administrative access to the server required Folder structure of mailboxes is imported into the archive Size of mailboxes can be reduced through rule-based deletion s are archived in a MIME-compatible manner with no loss of information General Features Suitable for any volume of data and any number of users Lower storage requirements by using single instance archiving (duplicate content is only archived once) and compression of file attachments. Tamper-proof through use of SHA1 hashes Internal AES256 encryption of bodies and attachments Supports iscsi, Fibre Channel, NAS, and SAN Page 5

6 TECHNICAL SPECIFICATIONS Uncompromising Compliance A comprehensive technology concept ensures that companies using MailStore Server are able to achieve consistency with compliance and ediscovery requirements, in addition to regular certification by an auditing firm using the criteria of internationally recognized standards. Fast Access for All Users When accessing the archive, users can perform a fulltext search (including all file attachments) or use the regular folder structure. s can be recovered using one-click restore or simply opened in order to forward the message or send a reply. Compliance Features MailStore Server enables 100% complete archiving of all s within the company Archived s are identical to the originals in every aspect Retention policies and legal hold can be enforced Changes and events are logged via an integrated auditing feature in Windows event log Auditor access possible via special auditor user type Tamper-Proofing Generation of SHA1 hash values from content Internal AES256 encryption of texts and attachments No direct access by MailStore client components to the archive files It is not possible to change content, either in the graphical interface or in the internal program Automatic and immediate archiving of all s as they are received and sent prevents tampering before archiving via MailStore Server MailStore Add-in for Microsoft Outlook MailStore users can access their archives using a convenient add-in for Microsoft Outlook XP, 2003, 2007, 2010 (32-bit and 64-bit), and 2013 (32-bit and 64-bit). Deployment via group policies is possible. MailStore Web Access MailStore Web Access provides access to the archive using an internet browser. This has the advantage that no additional software needs to be installed on the user machines. In addition to browsing and viewing s, web access also offers access through the folder structure and functions for restoring s from the archive. MailStore Mobile Web Access With MailStore Mobile Web Access you can access the MailStore archive regardless of your location using a smartphone or tablet (ios, Android, Windows Phone, and BlackBerry). MailStore IMAP Server MailStore Server provides an integrated IMAP server, that offers you read-only access to the archive for any IMAP capable client. Especially for alternative clients (Mozilla Thunderbird) or operating systems (e.g. MacOS or Linux), as well as for mobile platforms such as Android, IPhone or Symbian, this is a very convenient way of accessing the archive. Long-Term Access to the Archive MailStore Server is not tied to a proprietary file format. All archived s can be exported in a single step at any time in the standard RFC822 format, which has established itself over 30 years. The exported files can be opened and edited in most programs. In addition, MailStore Server offers many other export and restore functions. Page 6

7 WHY MAILSTORE SERVER? Maximum Independence MailStore Server is no one-way street. All s can be restored from the archive in standard formats at any time. This guarantees a company s independence over the long term, even from MailStore Server itself. Low Cost With its low acquisition cost, minimal system requirements, integrated storage technology (not requiring an external DBMS), and efficient use of system resources, the MailStore Server solution offers excellent value for your money. By archiving our s with MailStore we were able to switch from old server to new server - without an extensive migration process for a large number of mailboxes. Our users are now able to access their old s via MailStore and there was no need to burden the new server with loads of old s. Takahiro Shima, Manager IT Business Operations Yahoo! JAPAN We d recommend MailStore as a solid archiving solution. The installation was a breeze and I was very impressed with their documentation. The product itself is extremely flexible and it s easy to use for both administrators and users. Heavily Tested in the Market With thousands of customers, MailStore Server is one of the world s leading archiving solutions and is used by small and medium-sized businesses from all sectors, as well as global companies. Moreover, countless public and educational institutions rely on MailStore technology. John Greiner, Chief Information Officer Legal Services New York City Free Webinar Let our technical experts present archiving with MailStore Server in a free webinar, at no obligation to you: Test It Risk-free The 30-day trial version of MailStore Server can be installed in just a few minutes on any Windows PC (or virtual environment) and tested immediately. No changes will be made to your server or s at any time during archiving. MailStore Software GmbH Cloerather Straße Viersen Germany Phone: +49 (0) Fax: +49 (0) Find an official MailStore partner or distributor near you Seite 7 7

8 MailStore Software GmbH Microsoft Outlook, Microsoft Outlook Express, Microsoft Windows Mail, Microsoft Exchange Server and Microsoft Internet Explorer are registered trademarks of the Microsoft Corporation in the United States and in other countries. Mozilla Thunderbird, Mozilla Seamonkey and Mozilla Firefox are trademarks or registered trademarks of the Mozilla Foundation, USA. Google, Google Mail and Google Chrome are trademarks of Google Inc, USA. Apple, iphone, ipod and Safari are registered trademarks of Apple Inc. in the United States and in other countries. All other trademarks or registered trademarks are the property of their respective owners. MailStore Server and MailStore Home are registered trademarks of MailStore Software GmbH in the United States. MailStore -archiving software is a registered trademark of MailStore Software GmbH, Germany.

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