# Is ediscovery eating a hole in your companies wallet?

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1 1. ediscovery # Is ediscovery eating a hole in your companies wallet? 90% Of New Records are Created Electronically Only 50% Of Electronic Documents are Printed The Number of GB processed per year is growing by 40-60% Fortune 500 legal / ediscovery costs grow at 28% per annum to an estimated 4.1 Billion in 2014 (8 years ago it was approx. 600 Million) Costs for cases with and ediscovery element were 48% higher than those without A single GB of storage costs The average cost for the same GB of data to be reviewed for legal ediscovery averages a staggering 11,000. Organisations that don t have a legal ediscovery processes and policies in place will spend on average 100% more on gathering and producing documents than firms that do have.

2 MailMeter Investigate has an advanced search interface enabling you to quickly and confidentially respond to legal discovery requests, internal investigations or auditor queries. You will save money by reducing the time that expensive outside counsel, paralegals and internal IT staff spend searching for . Additionally, you will have more accurate information and limit frivolous settlements because you can get to the evidence quickly. Several ways MailMeter Investigate can help: e-discovery and legal research: Preparing to go to court, responding to opposing counsel discovery requests, researching to avoid a lawsuit or dismiss an action Internal investigations: A manager requesting to see from one or more employees due to suspicions of improper activity. HR can get evidence for employee discipline and dismissals, and they can get to the truth for claims of harassment and discrimination (and just as easily defend against false claims) Knowledge transfer: Finding specific information from former employees or previous customer interactions to support current business Policy and productivity: Ensuring policies are not broken and that employees are being productive by performing random searches of keyword lists.

3 2. Storage Manager # Reduce data storage by 80% Reduce your total cost of ownership (TCO) You can reduce your organization s total cost of ownership by working smarter. Waterford Technologies solutions enable you to reduce your and file storage by up to 80% and your backup times by up to 70%. By moving old data from expensive to cheaper storage (ILM), you can achieve dramatic savings. We can also help you to extend the lifespan of your current and file storage hardware. Through working smarter, with our support, you will notice a huge reduction in your organization s total cost of ownership. MailMeter storage management capabilities provide a real world reduction of your primary and file storage in your organization by up to 80%. It provides a safe, secure, and easy to deploy method to shrink the sizes of mailboxes overnight. If you face large mail storage issues such as quotas, growing PST/NSF files and lengthy backup times, MailMeter Storage Manager software provides the instant solution you need. MailMeter Storage Manager reduces your storage requirements dramatically by stubbing attachments (removing them from messages and replacing them with shortcuts) without sacrificing your ability to access them. servers use expensive storage to provide high speed access to your organization s lifeline. Backups take forever (or fail) when the server is overstuffed and disorganized. Disaster recovery may be impossible. MailMeter s archiving architecture takes the pressure off your servers, making your storage more efficient than ever. You will save costs in storage and backup times; improve the reliability and performance of your server; improve the productivity of your users, and reduce the overall costs of management. Get your PST/NSF files under control Before MailMeter, when users wanted to keep more and attachments than their mailbox quota allowed, they used personal archives (PST or NSF files), often stored on network drives, making the backup process even longer. Personal archive files are dangerous to use and are difficult to manage. As corporate business records, they may not be on the corporate file server, on network drives and possibly not on company premises at all. Also, personal archives can easily get corrupted and become unusable. Users may delete them by accident or take them when they leave the company, taking important business records with them. Once a personal archive file is created and the original is deleted from the company s server, it is impossible to access these assets for legal cases, record retention, compliance audits, HR investigations or any business reason that may require the content (contracts, approvals, decision trails, timestamp/proof of being sent). MailMeter eliminates the need for user quotas and the need to create and manage PST/NSF files through an individual search interface to the archive (browser or Outlook Add-In). The net effect of archiving is that end users will have virtually unlimited space to store their and attachments.

4 3. Reporting / Analytical # Discover the Critical Business Intelligence in your inbox Data at your fingertips Government regulations such as FOI, GLBA, Basel II and the Data Protection Act all require organizations to store in a tamperproof, accessible location. All of this data must be easily retrievable in order to comply with these regulations. MailMeter enables IT and legal personnel find all pertaining to a legal request within seconds. After the relevant data has been located the results can be then printed, ed or exported to a PST (Personal Storage Table) file instantly. Meet compliance regulations regarding data retention and retrieval Maintaining for compliance regulations is a necessity that you may not be able to avoid. More and more organizations are learning that they have to maintain an easy to retrieve archive of for the Freedom of Information Act (FOIA), SOX Sarbanes-Oxley, FINRA, SEC, HIPAA, Basel II and other requirements. Courts have overwhelmingly opposed any attempt at manual archiving, which allows users to determine what should be saved. An automated solution is the only cost effective way to meet compliance regulations. Meet legal or corporate requests for data in minutes MailMeter has an advanced search interface with an extremely fast response time. This enables you to quickly, easily and confidentially respond to legal discovery requests, Freedom of Information and post employment requests, internal investigations and auditor queries. You can save money by reducing the time that expensive in-house counsel, paralegals and IT staff spend searching for . Additionally, you will have more accurate information and can stop frivolous claims or settlements because you can get to the truth quickly and inexpensively. Store your in a secure tamper proof archive Instead of trying to avoid compliance regulations,mailmeter will automate the collection of for compliance. It s safe, secure and easily searched. Users can delete messages but the archive is the record of all activity without question. MailMeter Investigate gives the ability to do quick searches and produce any relevant messages that pertain to compliance regulations. With minimum effort, you can produce in an easy to read format or export to a PST file for external access. Retention MailMeter Retention Manager is a flexible and powerful option for organizations that need more granular control over retention and destruction of . It gives you the ability to create multiple retention categories and assign departments or specific users to different periods. One of the greatest assets of an archive is the control over the retention of messages in the archive so that you have protection from accidental or willful deletion and records are readily available to meet all regulatory requirements.

5 4. Cloud # Why You Need MailMeter with Office 365? MailMeter provides advanced archiving and ediscovery capabilities that exceed the native Office 365 archiving features available. It works seamlessly with Office 365 to provide the additional functionality you need to completely archive, secure and discover your business-critical information. MailMeter Advantages include: Regulatory compliance and policy enforcement Archives multiple platforms in a single, searchable repository on site Reduce E-Discovery timeframes and adds completeness and speed to search and retrieval Makes it easier for end users to locate and restore messages from any date range. Optimize Your Migration to Office 365 If you are moving to Office 365, MailMeter can help rationalize and accelerate the migration process by archiving your legacy data (e.g., Exchange Server/PST and Lotus Domino/NSF files) through our scalable ingestion process. Integrity is maintained throughout the import process and messages are indexed upon ingestion, making them fully searchable. Archiving legacy data before you migrate means that you no longer have to move or convert data from your old platform to the new one, accelerating your migration time frame and helping to reduce costs. Once MailMeter has imported and indexed your legacy s, your end users can conveniently access and search their legacy within the MailMeter archive from Outlook, OWA, mobile devices, or a supported web browser from an encrypted, searchable and digitally signed archive location

6 Function MailMeter Office 365 Archives the Microsoft Exchange Online Journal, capturing a copy of all messages Supported Not Supported Retains the archives of departed employees Supported Not fully Supported Archives s from Microsoft Exchange Server (2003, 2007, 2010, and 2013) Supported Not Supported Archives s from IBM Domino Supported Not Supported Provides granular permissions for performing ediscovery Supported Not Supported Provides granular legal hold capabilities Supported Not Supported Enables legal holds to be applied across all or selected mailboxes Supported Max 50 mailboxes Enables ediscovery searches across all or selected mails Supported Max 1500 mailboxes Enables ediscovery searches with real-time search functionality Supported Not Supported Provides a comprehensive end user interface to quickly cull down search results Supported Not Supported Helps end users quickly drill down search results with advanced search Supported Not Supported Enables end users to restore messages from any date range without help from IT Supported Not Supported Unlimited digestion of mailbox data Supported Max 25 GB Sole access to your sensitive data Supported Not Supported ( Patriot Act ) Risk Management Supported Not Supported Provides a clear understanding of who sent and received a message, including Distribution List and BCCrecipients Supported Not fully Supported Allows legal and HR teams to perform ediscovery- Supported Limited Support

7 Function MailMeter Office 365 Provides unlimited storage and retention Supported Partially supported ( enterprise versions, E3,E4) Enables end users to access their archived content directly from Microsoft Outlook or Outlook Web App (OWA without a client install) Supported Not Supported in competitor products Archives information in a single, searchable archive, that is designed for efficient management of archive Supported Not Supported Most importantly you MUST have a third party archiving solution to protect your organisation from Microsoft Outages such as this : e-says-caching-issue-was-to-blame/#! 5. FileArchiver #REDUCE backups, costs & storage. SAVE time, money & space. Reduce Total Cost of Ownership of Data The TCO of data is up to 10 times the server cost. File Archiver will free up to 80% of your server for a fraction of the cost of a new server. Powerful Reporting The File Analyzer bundled with File Archiver will help you to see how your servers are being used with a configurable reporting engine. Reduce Backup Times and Sizes Implementing the Waterford Technologies File Archiver will cut your backup times and volume by between 20 and 50% Waterford Technologies Horton House Exchange Flags Liverpool L2 3PG Phone: salesemea@waterfordtechnologies.com