Welcome to Quintiles Supplier Qualification Process

Transcription

1 Welcome to Quintiles Supplier Qualification Process This document provides step by step instructions for the Quintiles Supplier Qualification Process. In order to become a qualified vendor for Quintiles, every supplier needs to answer a few mandatory questions in the Supplier Information Management (SIM) at Ariba. Let s begin: To Access ARIBA use the following link

2 Start Once you click the link you should be here: As shown above, if you already have an Ariba Account Refer Section 2. If not, go to Section 1

3 Section 1: For Suppliers who do not have an existing Ariba Commerce Account: If Quintiles has initiated an account for you (you should have received an confirming the same); Company Name, Country & Address will be Auto populated as shown below. Please validate and complete any missing/wrong information here Product and Service Categories: Browse to select the closest match if you do not get the exact match. Quintiles does not use the information you enter in this section, so it is only important to answer as closely as possible rather than trying to find an exact match. Ship-to or Service Locations: Browse to select the territories that your company serves. If your company offers global coverage, choose Global. TAX ID & DUNS Number: These are optional fields. If you have them, enter them in respective fields, If you do not have them you can leave those fields blank. You should be here now:

4 Enter user account information: Kindly note that the Name, id & User name will be Auto populated as shown above. Enter the Password & select your secret question. Be sure to check the box at the bottom of the screen that indicates you ve read and agreed to Ariba Terms of Use and Privacy Statement. Once done, press the continue button Once done, you should be here: Continue to section 3

5 Section 2: For Suppliers who have an existing Ariba Commerce Account: If you have an existing account with Ariba, click on Login and enter your credentials Enter your credentials to login and click on Continue Click on Go to Company profile Select the Customer Requested Tab then click on the link on the left Quintiles VM Continue to section 3

6 Section 3: The Quintiles questionnaire becomes visible. All required questions must be completed before the questionnaire can be submitted. After submitting you will receive a confirmation of your submission. Remember to save your work at every step. Questions 2.1 through are self explanatory. Answer them accurately and completely any unanswered/incorrectly answered question will result in unnecessary delay. Question Note that 2.2 must be answered No unless you are invited to respond to a RFX (Request for proposal - RFP, request for information - RFI, e-auction). If you are unsure whether you have been invited for a RFP, refer to the sent by Quintiles for confirmation. Question To access the CDA (Confidential Disclosure Agreement) template, click on the link named "References". The CDA will need to be signed, dated and uploaded by clicking the link named "Attach a file". To become a qualified vendor, Quintiles requires every company to sign and date our Confidential Disclosure Agreement (CDA). Refer to the screenshot below: Questions in Section 3 (Questions 3.1 through 3.6) are about Basic Company Background and are self explanatory. Questions in section 4 inquire about information concerning the Business Contact for the vendor and about their organizational structure.

7 Section 5 of the questionnaire refers to Financial Solvency. This section is not applicable if a Dun & Bradstreet Number has been provided in section 2.6, however, the fields will need to be marked with a "Zero" in order to save and submit the form. If you did not provide a valid Dun & Bradstreet Number in question 2.6, please answer all the questions in section 5 fairly and accurately or provide a reason why they cannot be answered by choosing the comment button to the right of each answer. Questions in section 6 are on Human Resource Services and will only be applicable if the Vendor intends to provide Temporary Labor (Quintiles Employee with Badge) to Quintiles. Refer to the screenshot attached below: The Qualification Questions are in Section 7, from questions 7.1 through 7.5. These are very critical questions and are considered to be the Heart of the Vendor Qualification Process. A Vendor can t become a qualified Vendor if answers to any of the questions in this section are found to be inaccurate. Depending on how you answer, additional questions might appear that include Spreadsheets or Word Documents. Please download these attachments, complete them as appropriate, and upload them back into the system where indicated.

8 When finished, click on the Submit button to complete the process. You will not be able to submit until all required questions are answered. Vendor will see an on-screen Ariba confirmation that your information has been submitted. End Resources: FAQs? 1. What do we need to do when id/password is locked/not working? Answer - Drop an to vendor.management@quintiles.com and we will take care of the rest 2. What if My Company does not have a Dun & Bradstreet # Answer Ideally every company needs to have Dun & Bradstreet #, but if you do not have one, leave the field blank and be sure to complete section Is it necessary to complete the questionnaire at once or can we save our work and come back to complete it later? Answer You can save your work and come back to complete the questionnaire later but Quintiles will not be able to see or review any of your responses until you complete all of the required questions and successfully press the submit button. 4. If I have supplied to Quintiles before, do I still need to go through the Vendor Qualification Process to become a qualified vendor? Answer Yes, it is important to become a Qualified Vendor to ensure continued business with Quintiles.