1. On the Careers page, click on the "Click here to Register" link. You will then be taken to the Register page.

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1 Recommended Browsers for the recruiting system: Internet Explorer 7, 8, or 9 on Microsoft Windows Firefox 3.x on Microsoft Windows, UNIX, Linux, and Mac OSX Apple Safari 3.6 on Mac OS X Document Resources How to Apply for Job Opening FAQ for Applicants Technical Troubleshooting How to Apply for a Job Opening External applicants that currently do not work for the UW System (any campus or institution) must register online before applying for any posted position(s). 1. On the Careers page, click on the "Click here to Register" link. You will then be taken to the Register page. 2. On the Register page, enter a username (not case sensitive) and password (case sensitive). Click the Register button.

2 3. Once you have registered, you can update your personal profile by clicking the My Profile link in the My Career Tools section. 4. Fill in your personal and contact information: name, address, phone number, and here. address is required; many state job service agencies and most community libraries have public-access computers you can use to apply online. The staff there can assist you with setting up a free account. 5. After entering your information, click the Save button. You will then be returned to the Careers Home Page. 6. You can view current job postings by clicking on the Search button or Job Search link.

3 7. When using the Job Search, enter the criteria to narrow or broaden your search. Then click the Search button. 8. Click on the Posting Title you'd like to learn more about. 9. To apply for the job posting, click Apply Now. 10. Choose the Upload a new resume radio button, and click Continue. 11. Use the Browse button to find your resume, then click the Upload button.

4 12. Change the Resume Title if necessary and click the Continue button. 13. You are brought to the Complete Application pages. Click on the Add Attachment link in the Cover Letters and Attachments section to upload required application materials, such as, transcripts, cover letters, teaching philosophy, etc. *Be sure to upload all required materials to ensure your application is considered complete. 14. Select the Attachment Type from the menu. Enter a description in the Attachment Purpose field. Click on the Add Attachment link. 15. Use the Browse button to find your attachment. 16. Click the Upload button. 17. Click the Save & Return button to return to the Complete Application screen (if you are finished adding attachments), or click the Save & Add More button to continue to add more attachments. *Be sure to upload all required materials to ensure your application is considered complete.

5 18. When done adding attachments, you are brought back to the Complete Application pages, with the Preferences link active. Click the link for Preferences. At this point, you can add the requested information in the Preferences area. If you choose to select a first and second choice of Geographic Preferences, please select two separate choices. 19. Click the Next link to go to the Online Questionnaire, or click directly on the Online Questionnaire link. If this position has screening questions set up, you will see them here and you must answer them in this section. Click the Save button after answering the question(s).

6 a) You may also add your education information in the Online Questionnaire section. This is optional; however, if you choose to add it, click on the Add Post-Secondary Education History link. b) Select the Country from which you received your education. (Note: If selecting a country other than the USA, then fields may vary from those listed below or they may not apply to the education you are entering.) c) Select the State from which you received your education. d) Click on the School look up to select the school from which you received your education. For easier searching, select the State in which the school is located to filter the search results.

7 e) Select the Major. f) Select the Degree. g) Check the Graduated box if you received your degree from this school. (Note: If you enter the Date Issued, then you must also check the Graduated box.) h) Click the Save & Return button to return to the Complete Application screen (if you are finished adding the Post-Secondary Education), or Save & Add More button to continue to add more educational information.

8 20. Click the Next link to go to the References section, or click directly on the link for References. Add your references to the system by clicking the Add Reference icon/link. 21. On the Add Reference screen, enter the reference details, and either click the Save & Return button to return to the Complete Application screen (if you are finished adding references), or the Save & Add More button to continue adding references. 22. Click the Next link to go to the How did you find out about the position? Section, or click the link for How did you find out about the position? This page asks what the source of learning about the job opening was. Answer these questions.

9 23. Once you have filled out the four sections, you can now either Save the application to return to it later, Submit your application if you are completely done and ready to finish applying, or Close Application to remove your application from this opening (if you have saved your application prior to closing, it will be available to complete at a later time). a) To return to a saved application, click on the Applications link in My Career Tools. b) Select the job from the list with Not Applied as a Status. NOTE: You may need to change the timeframe in the "Display applications from" drop down menu and click "Refresh" to update the application listing.

10 c) This brings you back in the application which has already been started. Check the following to ensure the application is complete. 1. Is a resume/cv attached? 2. Are the required additional attachments included, such as cover letters, transcripts, etc? *Make certain to upload all required materials to ensure the application is considered complete. 3. Are all 4 sections answered? (Preferences, Online Questionnaire, References, How did you find out about the position?) d) After all sections have been completed, click the Submit button.

11 24. After clicking the Submit button, you will be brought to the Voluntary Self- Identification of Disability page. Complete the Disability section including your name and date. Once you enter the information, click the Continue button. You can also click Cancel and that will take you out of the application and to your home page or you can click Return to Previous Page to go back to the previous page in your application. 25. The next submission is for veteran status. You will be brought to the Self-Identification of Veteran Status page. Once you enter the information, click the Continue button. You can also click Cancel and that will take you out of the application and to your home page or you can click Return to Previous Page to go back to the previous page in your application. 26. Complete the Ethnic Group, Request for Confidentially and Terms and Agreements section. When you are ready to submit the application, click the Submit button.

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13 27. After clicking the Submit button, you will see a message asking if all required materials are attached. Click Yes to submit, click No and the Return to Previous Page to make further changes. *Once the application is submitted, changes can no longer be made. 28. After you have submitted your application, you are brought back to your My Applications page, listing the jobs for which you have applied, or for which you have started the application process. To verify that your application has been successfully submitted: 1. Check for the You have successfully submitted your job application message on the My Applications page. 2. The job will be listed in the Applications column along with Applied in the Status column in the My Applications section. 3. You will receive a confirmation .

14 FAQ for Applicants I m a current UW Employee. Can I apply for a job I see on the UW Careers Web site? How long will it take to apply online? Do I have to answer all of the questions? Current UW employees should apply online through HRS Employee Self Service. This will ensure that your resume is handled appropriately. If you have a current, up-to-date resume prepared, it should take less than 10 minutes to register and submit your resume. To fully portray your education, skills and experience, it is best to complete every question to make sure we have all your qualifications. Can I attach my resume instead of pasting it into the form? Yes. After you select a job and click the Apply Now button, you will be asked to either Upload a resume file or to Type resume text. What happens to my application after I submit it? I don t see a job that suits me; can I submit my resume anyway? Once you apply, you will receive an e- mail confirming submission of your application. All applications received are reviewed and screened against position qualifications and to ensure all required documents are submitted. If your application meets these requirements, it will be forwarded to the hiring manager for review. Hiring managers will contact candidates who best meet position requirements. We require that applicants apply to a current job opening. Do I need to log in to search? How frequently are job postings updated? No. You can view open positions by clicking Search. Note: To apply, you will need to register and log in. Job postings are updated daily with the addition of new positions and the removal of filled positions.

15 A job has been posted for a number of months. Is this still open? If a position is on the website, it is still open and the hiring manager is seeking candidates. Do jobs remain posted after the position has been filled? Can I update an application once it has been submitted? Postings are removed once a job has been filled. Once you have submitted an application, you will not be able to change the information. The only information that can be changed is your profile, such as address, and phone number. Do I have to re-enter my information every time I apply? If you have already submitted an application in the past, the information you entered will populate I applied for a job yesterday. I saw another job that I want to into your new application so you do apply for today. Will I have to fill out all my information not have to re-enter the same again? information every time you apply. Can I apply for more than one job at a time? Will my submitted application be considered for other open positions? No, you must apply individually for each posting, and doing so allows you a great advantage. Each job is created with different Minimum and Desired Qualifications. Your application should be adjusted to address the different requirements of each job. It may, but you will greatly improve your chances by applying. That is why it is a good idea to set up a Job Agent so you are notified of new postings in your areas of interest. Once you have created an account and have a resume uploaded, it is very quick and easy to apply for new postings.

16 How long are the job postings available? The latest job postings are viewable for 180 days. However, any job postings that are posted longer are viewable by doing an Advanced Search, using search criteria. Can I customize my search? Can I save searches that I have customized? How can I make sure I find out about new job openings? Yes, you can search by: Key word: Enter a Key Word (e.g., professor). Advanced Search: Click on Advanced Search. From here, you can customize criteria like location, job type and full/parttime status. Posted: In the Posted dropdown box, you can view positions that were posted this week, this month, etc. Yes. Click on Save Search to save your customized search criteria. You will be prompted to log in (follow instructions in the Username and Password FAQ section for log in help). Once logged in, you can name your search for future reference. You also have the option to enter an address to be notified when new positions that match your search are available. Simply click the Use as Job Agent button and enter your address in the Send Saved Search Notification box.

17 How do I know if my application was submitted correctly? When you have completed your online application, click Submit Application. 1. Check for the You have successfully submitted your job application message on the My Applications page. 2. The job will be listed in the Applications column along with Applied in the Status column in the My Applications section. 3. You will receive an automated confirming that your application has been submitted successfully. However, all required materials stated in the specific job posting you are applying to must be submitted with your application to be complete. How can I find the status of my application? Can I or mail you my resume? Click on My Career Tools at the top of your home page. This will bring up a listing of each of the positions you have applied for and their status. Most jobs require you to apply online; the online application system is an easy and quick way to apply from any Internet-ready computer. You can use a computer for free, and perhaps even get some help, at almost all libraries and job centers. If you need to or mail a resume, please follow the contact information listed on the Job Posting. Who can I contact if I need assistance due to a disability? If you need assistance completing this application because of a medical condition that may qualify as a disability under the American Disabilities Act, please contact the campus' human resources department

18 How do I notify you of a change in address or phone number? You may update your contact information (address, phone, e- mail, etc.) by returning to the applicant homepage and logging in with your username and password. Click the My Profile link. From there, you may change your address, phone number address or your name. Who can I contact if I have other questions? If you have questions about the hiring process or working at UW, please contact the campus' human resources department or the contact person listed in the job posting directly. Tips: Under the Online Questionnaire Section- Add Post- Secondary Education History If a School or Major is selected, it automatically fills the Other field and the applicant will not be able to edit the field. If the incorrect School or Major is selected, you need to select a blank in order to type in the Other field. If you are still unable to edit the Other field, you will need to cancel and reenter the page. Fill in the highlighted fields by clicking on the magnifying glass.

19 Technical Troubleshooting I m having trouble remembering my username and/or password. How do I change my password? How do I view previous applications and cover letters? If you do not remember your username or password, click the Login Help link on the Careers page. To change your password, sign in on the Careers page. Click on the Career Tools link on the top menu. Next, click on the Edit Profile link below your name. This will bring you to the Edit Profile page. Click the Change Password link to enter a new password. From the Careers Home page, click on the Applications link in My Career Tools box. Click on the Display applications from dropdown box, select correct timeframe, and click Refresh. All applications will be displayed that you have applied for. The screen looks odd and I can't see the whole page. What's wrong? Most likely your monitor's resolution is set to 800x600. For ease of use with this online application system, we recommend a screen resolution setting 1024x768 or higher. This setting is typically found under My Computer>Control Panel>Display>Settings>Screen Area on most computer.

20 I am receiving a message stating You have already applied You may have started to apply for the to job number You cannot apply again for the same job. job, but potentially a blip occurred with (18178,241), but I have not applied. What do I do? the connection and the system saved your application in a draft status. To determine if this is true follow these steps: 1. Click OK, then Return to Previous Page. 2. Navigate to My Career Tools by clicking on the link at the top of the page. 3. Look for the job title of the job for which you want to apply in the My Applications section. 4. If the job is listed there with the Status of Not Applied, then click on the job title link to be brought back into the application where you can complete and submit it. 5. If the job is not listed there, then please contact the person listed in the job posting details for assistance. I can get to the View Current Job Postings and Log out of your browser (i.e., Internet Apply Online page, but when I click on it, I receive an Error Explorer, 500--Internal Server Error From RFC 2068 Firefox, Netscape, etc.), completely Hypertext Transfer Protocol -- HTTP/1.1: and try again. Internal Server Error. Now what? I can get to the UW Careers Web site; however, I am unable to access the online application system. Now what? Please make sure your browser popup blocker is turned off. Or, our system may be down at times for maintenance and/or other technical support issues. If you are unable to access the online system, please try again at another time.

21 I am having a problem using the Back button to get to a prior page. It keeps returning me to the same page, what do I do? Do not use your browser's "back," "forward" or "refresh" buttons to navigate the online employment site. This may cause unexpected results, including loss of data or being logged out of the system. Please use only the navigational buttons within the site ( i.e., Return to Previous Page) Are there any rules about attaching files? Please use your own name when you title the document (e.g. Jane Doe Resume) and do not use any special characters, such as () [] {} -, ; / \

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